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Administrative Assistant
World Fish
This job is no longer accepting applications
See open jobs at World Fish.See open jobs similar to "Administrative Assistant" Schmidt Marine.Administration, Education
Díli, Timor-Leste
Posted 6+ months ago
“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”
About the Position
Provide effective and efficient day-to-day administrative and logistical support to WorldFish Team members in Timor- Leste, assist Country Representative and Project Support Officer the general office management duties as required and assist Project Management Unit Team and Timor-Leste Project Leaders/Managers the administrative support when needed.
The successful candidate will:
- Provide diverse administrative and related project support tasks including maintenance of registers, photocopying/scanning, accommodation and venue bookings, compilation of contracts and reports, maintenance of the filing and reporting systems, maintenance of office equipment.
- Provide purchasing/procurement support for the office (including price sourcing and transportation of goods arrangement), and ensure sourcing and purchases are according to the organization’s policy and guideline.
- Provide logistics support to WorldFish staff and visitors including travel planning (transportation, accommodation, visa), coordination, management, setup and preparing funds for field trip budgets.
- Support disbursement of petty cash, funds held for partners and ensure advances and receivables with staff are liquidated on a timely basis.
- Assist in planning, coordination and setup of conferences, workshops, training courses, field days and other such activities related to projects as required.
- Conduct customs clearances for all imports for WorldFish.
- Provide support to the Project Support Officer in the areas of administration, procurement, and logistic arrangement as required.
- Efficiently manage Dili office space and conditions are optimal for co-workers (liaise with cleaning services and other day-to-day requirements).
- Other relevant activities assigned by the Project Leaders/Managers and Country Representative.
This job is no longer accepting applications
See open jobs at World Fish.See open jobs similar to "Administrative Assistant" Schmidt Marine.