Research Management Assistant

World Fish

World Fish

batu maung, bayan lepas, penang, malaysia
Posted on Friday, November 17, 2023

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit:

About the Position

Working under the supervision and guidance of the Research Program Manager the Research Management Assistant will work closely with the Monitoring Evaluation Learning (MEL) Team at HQ, to support MEL activities including planning, monitoring, reporting, and evaluation in accordance with the work plans and the various strategic frameworks. S/he will also provide administrative support in key areas in research program planning and implementation such as assisting in information gathering and systematizing of tasks required within the framework of the program, knowledge management, and program archives. In addition, the post holder will contribute to communication activities including preparing meeting minutes, drafting reports, briefs, and other MEL communications materials for internal and external audiences.

The successful candidate will be experienced in monitoring and evaluation and/or project management approaches, and able to engage with various teams to ensure effective management and implementation of MEL activities in line with the department objectives and targets. In addition, the position will work closely with the WorldFish research leaders, scientists, and other departments to support effective communication channels, and information delivery and exchange.

The successful candidate will be responsible to:

  • Support the implementation of Result-Based Management standards and best practices at WorldFish including that of the CGIAR Performance and Results Management Framework.
  • Contribute to the development of monitoring, evaluation, and learning tools and products in collaboration with the MEL Team.
  • Responsible for communication activities including preparing meeting minutes, drafting reports, briefs, and other MEL communications materials as assigned by the supervisor.
  • Participate and assist in organizing events/meetings and conducting necessary follow-ups to ensure activities are completed as agreed upon.
  • Maintain filing systems and databases of MEL and research management documents.
  • Coordinate with the MEL Team and with other cross-functional teams, arranging activities based on priorities and deadlines.
  • Assist the Research Program Manager in other functions, as required.

This job might be for you if you have the below skills and qualifications:

  • Bachelor’s Degree in a related field: Social Sciences, Management, International Development, Natural Resource Development, Business Administration/Management, or related discipline.
  • Undergraduate degree in the same areas with at least 2 additional years of relevant experience. Minimum of 2 years sound experience in Research/Project Management and/or Monitoring & Evaluation role.
  • Highly proficient in Microsoft Office 365 software (Word, Excel, PowerPoint) and show a high level of general computer literacy, including data analytics and digital tools.
  • Demonstrated ability to analyze quantitative and qualitative data and present information to a high standard for reporting and stakeholder communication.
  • High level of proficiency in written and verbal English with strong writing and communication skills, including familiarity with writing reports and other management documents.
  • Excellent organizational and project management skills with the ability to prioritize and manage multiple tasks simultaneously.
  • Excellent critical thinking and problem-solving skills.
  • Teamwork and collaboration.

Desirable Skills/Experience

  • Experience working in the environment, agriculture, or natural resources sectors and within a diverse international team.
  • Experience with web-based management systems.

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave and others. The duration of the contract will initially be for a three-year period with possibility for extension, depending on funding and performance.

How to Apply

Interested applicants are invited to submit the following information online latest by 15 December 2023:

  • A copy of your curriculum vitae,
  • A cover letter which addresses key requirements stated above; and
  • Contact information of three professional referees who may be contacted if you are short-listed for the position.

Location: The post holder will be based in Penang, Malaysia.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Our Gender, Diversity and Inclusion Commitment

WorldFish has 7 offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.

WorldFish is committed to promoting a work environment where diversity and inclusion is valued and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions.

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.