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Grants Coordinator
Chesapeake Bay Foundation
Administration
Annapolis, MD, USA
USD 53k-55k / year
Posted on Nov 27, 2025
The Chesapeake Bay Foundation seeks a Grants Coordinator in the Finance Department to be based at the Philip Merrill Environmental Center located in Annapolis, MD.
About the Chesapeake Bay Foundation
Established in 1966, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.
CBF has a staff of approximately 230 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary.
CBF’s headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia.
CBF has 200,000 members and supporters and an annual budget of approximately $30 million. For more information on CBF, please visit our About CBF page.
About the Hiring Department
Finance
The mission of the Finance department is to establish and maintain the strategies and processes that ensure outstanding fiscal accountability at CBF that enhances the organization’s credibility and motivates others to support our goals. The department is committed to providing high-quality financial information and management reporting that responds to the needs of funders, government regulators, administrators, and constituents.
Context of the Position
This position will perform a key role in the grant administration function within the Finance Department. The grants administration function works collaboratively across departments to manage financial and compliance aspects of grants received and related subawards and contracts issued by CBF. Grants received by the organization and overseen by this group include Federal, State, and Private Grants. The Grants Coordinator will work with and support the Grants Manager, Grants Accountant, and Manager of Public Funding and Grants with all aspects of grants administration. Emphasis will be data entry and data management, monitoring and reviewing grant expenditures for allowability, audit file maintenance, and accurate and timely financial reporting.
This position requires an understanding of Federal grants and code of Federal Regulations (CFR), budgeting, accounting, and financial systems in order to gather appropriate reports from financial systems and accumulate appropriate backup documentation with some degree of independence.
Essential Functions
Develop an understanding of CBF’s activities, grants, contracts, subawards and internal and external financial reporting requirements to ensure proper data collection and documentation to facilitate accurate and timely reporting.
- Perform administrative duties contributing to the grants management process through the full life cycle of a grant, including, but not limited to:
- research and compile notice of funding opportunities for distribution to project managers across the organization.
- assist with preparation of grant budgets and financial documents for applications and amendments.
- preparation of financial reports to project managers and funding agencies by using data from accounting system.
- gather appropriate backup documentation for external financial reports and CBF payment requests
- track CBF issued subawards and contracts to ensure reporting is received according to the agreement terms and follow up on outstanding submissions
- review and confirm that appropriate payment request documentation is provided to CBF by subawardees and contractors.
- maintain electronic files ensuring appropriate documentation is readily available for, and in line with, auditing standards
- create and take lead on maintaining shared files and tracking mechanisms for all internal stakeholders on collaborative platforms such as Box and Smartsheet.
- review and research posted expenses to ensure accuracy and allowability, perform data entry functions to track pertinent award information in workbooks and/or financial applications.
- Assist in the preparation and gathering of necessary information and documentation related to grant and subawardee schedules for fiscal year end audit.
- Assist the Budget Manager with monthly reporting.
- Contribute to a collaborative work environment with shifting priorities.
- Miscellaneous projects and duties as assigned by the CFO and Grants Manager.
Professional Experience and Qualifications
Bachelor’s Degree plus one to three years of relevant financial grants management experience preferred, or a comparable combination of knowledge and skills. Strong planning, administrative, organizational, and budget management skills. Ability to communicate effectively with and represent the Finance department to a wide range of internal and external stakeholders including state and federal agencies, sub-grantees, financial institutions, vendors, consultants, and others. Ability to work effectively with cross departmental staff members and affiliated organizations. Exceptional communication and interpersonal skills with the willingness to work both independently and collaboratively across a multi-departmental organization. Must be proficient with Microsoft Office applications. Must possess strong attention to detail and ability to multi-task.
Grants management experience for a not-for-profit 501(c)(3) and specifically with Federal OMB Regulations is preferred. Experience with general ledger, financial software, (preferably Sage Intacct, Adaptive Insights), financial statements, reconciliations, budgets, and audits, is a plus.
Salary Range: $53k – $55k
How to Apply
Using the link below, please submit a cover letter and resume. This position will remain open until filled.
CBF offers a 36-hour work week, a flexible telework policy, and for full-time staff, a comprehensive benefits package to include: 20 vacation days, 10 sick days, 2 floating holidays, health, vision, dental, life insurance, and a 403(b) retirement plan with matching contribution. Learn more about CBF Benefits.
We Are Committed to Saving the Bay and We Need You!
Bringing together the most qualified employees with diverse backgrounds, viewpoints, perspectives, and beliefs is the key to saving the Bay. We know that talented professionals can come from anywhere and everywhere. We are proud to have created an award-winning organization where they have the opportunity to thrive while joining us in our work to achieve clean water, clean air, and a safe environment—rights that we all share.
Wondering whether you have the right credentials or background to apply? We value lived experience, are serious about embracing diversity, and are committed to building a team that represents our communities’ backgrounds. That means we want people just like you!
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.