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Contract Administrator
WRA
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See open jobs at WRA.See open jobs similar to "Contract Administrator" Schmidt Marine.Administration
San Francisco, CA, USA
Posted on Jul 30, 2024
WRA is an employee-owned environmental consultancy. We are a tenacious team of planners, engineers, and scientists, and we aim to leave the lands we love better than we found them.
Our clients and partners hire us because we’re skilled at navigating through challenging projects involving wildlands, parks, community spaces, and infrastructure. We bring over four decades of expertise, long-standing relationships, and connections to our local communities to make sure that projects are pursued in responsible ways where both people and the environment thrive.
As an organization, we believe that independence and interdependence are not mutually exclusive. We invest in systems, processes, and employee programs to support our staff’s collective engagement and success. At the same time, we encourage our employees to operate with an ownership mindset, taking responsibility for outcomes and being true to our commitments.
We’re currently hiring for a Contract Administrator. In this role, you will be responsible for on-going contract management, including processing, follow-up, and maintenance, as well as general support of the Contract Manager and the Accounting Team. Since you will also work with project staff on all aspects of contracting, ideal qualities that you possess and demonstrate will include having an aptitude for being detail oriented, collaborative, flexible, and having strong verbal and written communication skills.
The position is based out of our office in San Rafael, California; however, after an initial onboarding and training period, it may be primarily a remote position. The position must be available to report to the office, and is expected to accomplish specific tasks at the San Rafael office every other week, but is otherwise able to be performed at the office or remotely.
In this role, you will:
- Process all types of contracts, change orders, and related documents.
- Record and convey client billing instructions and requirements.
- Communicate with clients regarding project contracts and related issues.
- Provide support related to company insurance, including certificates.
- Complete administrative tasks in support of the Contract Manager.
- Prepare subconsultant agreements and related materials.
- Manage subconsultant insurance and billing information.
- Provide QA/QC oversight for new projects and general database content.
- Manage labor billing rates and related materials in multiple formats.
- Provide training to staff on contract-related issues.
- Coordinate and participate in completion of clients’ vendor portals.
- Manage various on/off-boarding tasks for new and terminated staff.
Required Education and Experience:
- Bachelor’s degree or equivalent.
- 5+ years of experience working in an office/business environment .
- Experience working with contracts or similarly detailed documents.
- Intermediate proficiency in Microsoft Office (Excel, Word, etc.) and Google Workspace (Sheets, Docs, Drive, etc.).
- Working knowledge of Deltek Vision/Vantagepoint is helpful.
Expectations:
- Follow established practices and procedures.
- Have the basic knowledge needed to complete common tasks.
- Build cooperative and collaborative internal working relationships.
- Recommend and implement improvements to existing processes.
- Complete tasks with little support from your supervisor.
- Try to problem solve issues independently before seeking support.
- Proactively recommend solutions when breakdowns or issues arise.
- Actively seek out and incorporate feedback.
- Communicate effectively and concisely.
WRA has an established internal leveling system for our staff that maps to salary bands that have been informed by market data. Our leveling system is dependent on years of relevant industry experience, education, and the level of responsibility and autonomy at which you’re expected to operate.
We have posted pay ranges that correspond to two levels that we are open to considering for this position: the first is for an individual contributor and the second is for a supervisory role. In your first conversation with our recruiter, we will discuss leveling and compensation with you to make sure that our expectations are aligned.
The salary ranges for this position are:
$33-42 per hour for the individual contributor role
$42-47 per hour for the supervisory role
Who are we?
WRA’s company vision is to cultivate a sustainable future where people and the environment thrive, and that effort starts first with our staff. We are committed to building a diverse, equitable, and inclusive work environment, and we have developed flexible policies, internal practices, and are investing in programs that prioritize learning and sustainability. We aim to create conditions that allow employees to prioritize their families, lead healthy and balanced lives, and to bring their authentic selves to work every day. We believe that by creating an exceptional workplace, our employees will be able to do their best work and be able to meaningfully contribute to the sustainability of the environment and the communities in which we live.
WRA is an equal opportunity employer, and we are committed to creating a diverse environment. We recruit, employ, train, compensate and promote regardless of race, religion, color, national origin, gender, sexual orientation, disability, age, veteran status, and other protected status as required by applicable law.
This job is no longer accepting applications
See open jobs at WRA.See open jobs similar to "Contract Administrator" Schmidt Marine.