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Talent Acquisition Coordinator
Woods Hole Oceanographic Institute
Administration, People & HR
Woods Hole, Falmouth, MA, USA
Posted on Oct 26, 2024
Job Summary
The Talent Acquisition Coordinator plays a pivotal role in the Talent Acquisition Team. The position will be responsible for supporting the Talent Acquisition team in the full-cycle recruitment of scientific, engineering, and varying roles within the institution. This role will provide operational support to ensure seamless, timely, and effective recruitment and people operations processes.The ideal work arrangement for this position is Hybrid at the Institute in Woods Hole, MA, with the employee being available for onsite for candidate interviews and other adhoc meetings, events, and duties as required. The annual salary range for this position is $50,000-70,000, commensurate with experience and qualifications
Job Description
Essential Functions & Duties
Partner with Talent Acquisition Specialists, Senior TA Specialists, and the TA Manager to support the attraction and evaluation of candidates, interview scheduling, documentation, and data/reporting for the end-to-end hiring process.
Support TA team in the identification of top talent for open roles through a variety of sourcing methods.
Provide regular reporting updates to TA team on funnel metrics, candidate activity, sourcing pools, etc…
Act as the face of WHOI, attending career fairs, conferences, and other recruitment events/functions.
Support a diverse workforce and ensure compliance with local, regional, national, and international guidelines and procedures.
Maintain accurate candidate tracking in Applicate Tracking System for EEO and AAP reporting.
Ensure positions are posted internally and externally to the appropriate slate of posting sites.
Partner with Total Rewards/Benefits and HR to support timely and efficient onboarding of new hires and rehires.
Manage offer and hiring paperwork. Adhoc People Ops & Talent duties as assigned.
Required Experience & Education
BS/BA degree OR high school diploma/GED and 2 years of relevant administrative support experience
Ability to communicate in written and verbal form with employees across all levels and functions
Proficiency in MS Office Suite (or Office online)
Ability to review and edit job descriptions and other written materials
Maintain recruiting workflows, job aids and other related documentation
Attention to detail and time management
Preferred Experience & Education
Experience supporting an HR or talent function
Experience using Workday Recruiting or other applicant tracking systems
Experience in a scientific, engineering or tech organization
A demonstrated commitment to diversity, equity, engagement and inclusive recruitment practices
Ability to present/facilitate to large groups of employees across levels and functions
Experience operating in a fast-paced, high-volume environment
Additional Job Requirements
Physical Requirements
Lifting/carrying less than 25lbs
Moderately sedentary
Travel
Occasional travel to career/job fairs
Occasional travel to the Institute for team meetings/events
<25% travel
Affirmative Action/EEO Statement
Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.