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Mooring Buoy Technician, Property & Acquisition Specialist 1 (PAS1)
Washington Department of Natural Resources
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Thurston County, WA, USA
Posted 6+ months ago
Description
- Mooring Buoy Technician, Property & Acquisition Specialist 1 (PAS1)Partial Telework flexibility may be available and considered
Recruitment #2024-8-7242
Full-time, Permanent, Represented position
Location: Natural Resources Building - Olympia, WA
Salary: $3,643.00 - $4,865.00 Monthly
Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 8/27/24. It is in your best interest to submit materials as soon as possible.
Want to join something GREAT and make a difference?
Our mission is to manage, sustain, and protect the health and productivity of Washington's lands and waters to meet the needs of present and future generations.
The Department of Natural Resources (DNR) has an exciting opportunity within our Aquatic Resources Division to support our Mooring Buoy and Ports Programs. Join us and help shape how state-owned aquatic lands are used, restored, and protected as part of our unique aquatic leasing system. This work will directly support our efforts as the stewards of state-owned aquatic lands, ensuring that the processes for managing our mooring buoy fields and other use agreements align with our environmental goals, as well as support our high standards for customer service. Join our team at the DNR as a full-time, permanent Mooring Buoy Program Technician (Property & Acquisition Specialist 1) in Olympia, WA, and help grow your career in land management, environmental policy, and relationship building!
The Mooring Buoy Program Technician oversees the day-to-day operation of the contract management support activities for the Mooring Buoy Program and Ports Program. The person in this position prepares legal documents, ensures that rent, bonds, and insurance policies for land use authorizations are in good standing, sends out billings, reconciles accounts receivable, updates and maintains information in multiple databases, researches and compiles technical information, edits and sends out correspondence, organizes and maintains formal records, and performs internal audits on accounts. This position is also responsible for Mooring Buoy Program fieldwork data collection and inventory using Esri software programs Survey 123 and Field Maps, assists the Mooring Buoy Program Manager with fieldwork activities, and may be responsible for UAV drone operations. Lastly, this position will support our Aquatics Division Administration with tasks as needed. Duties
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Responsibilities:
As the Mooring Buoy Program Technician (Property & Acquisition Specialist 1) your responsibilities include the following:- Mooring Buoy Program (60%)
- Receive, track, and review mooring buoy application materials.
- Prepare and execute reauthorizations of 5-year agreements generated in automated online systems through SalesForce and DocuSign.
- Provide required information to internal staff at the Title & Records Office and NaturE Unit technical staff to obtain authorization and business partner numbers.
- Lead on NaturE to maintain, invoice, and track buoy program financial accounts. Update SalesForce for contract management needs.
- Review monthly financial reports and take appropriate action.
- Lead for tracking and maintaining buoy grievance spreadsheet.
- Using ArcGIS or ArcGIS Pro, create maps for public notice and final authorization agreements.
- Conduct Habitat Stewardship reviews and ensures proposed improvements align with the Agency’s standards and programmatic strategies. Trouble-shoot habitat stewardship concerns (such as siting, depth, forage fish, native aquatic vegetation, geoduck beds, sensitive species, etc.); elevate to supervisor as needed.
- Support Habitat Stewardship unit as needed (e.g. draft outreach materials for website, support public outreach events, etc.)
- Ports Program (20%)
- Create, post, and manage public notices on the external DNR website.
- Provide information to the Ports Program Manager as requested for preparing the transmittal letter, review, and final format, and add transmittal letter to SalesForce.
- Ensure receipt of rent, insurance, and any security, as needed, before DNR signs agreements.
- Update NaturE with use authorization and or survey details, resubmissions/tasks, close out old authorizations or terminations
- Complete required file audits as requested.
- Aquatics Division administrative support (20%)
- Serve as the ARD Receptionist (in the office twice a week to scan, sort, and distribute mail and packages).
- Scan and email all incoming mail to recipients coordinate pick up/delivery of received packages, and copy documents as needed.
- Process incoming and outgoing faxes and distribute them accordingly.
- Respond to requests for publications, bulletins, applications, and other technical information about the Aquatic Resources Program.
- Support Aquatics Office Manager for Division support.
- DocuSign initiation, tracking, and distribution when needed.
- Assist Senior Secretary with public record requests.
- Mooring Buoy Program (60%)
Qualifications
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Required Qualifications:
- Associate’s Degree in natural resource management, real estate, forestry, science, engineering, land use or environmental planning, business or other relevant field
AND two years of experience in performing technical or paraprofessional duties related to business administration, natural resources, real estate transactions, leasing contracts, or land use development and permitting.
OR a combination of education and/or equivalent experience. - Experience with managing records and files.
- Experience with understanding, interpreting, and enforcing contract terms.
- Experience interpreting laws, regulations, and policies pertaining to land or property management.
- Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
- Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
- Must clearly demonstrate the ability to:
- Proficiently use computers and software such as Microsoft Word, Excel, Outlook, and GIS and/or additional ESRI data collection software (Survey 123/Field Maps).
- Works well within a team environment.
- Professional speaking, writing, and reporting capabilities.
- Be organized, detail-oriented, and able to manage multiple ongoing projects at one time.
- Adapt easily to new and changing technologies.
- Ability to use mathematical formulas for financial calculations.
- Work within a team of four to eight staff
- Customer Service –This position balances the interests of a variety of clients and readily adjusts priorities to respond to pressing and changing client demands. Anticipates and meets the needs of clients, ensures quality end-products, and is committed to continuous improvement of services.
- DNR Core Competencies:
- Personal Accountability
- Value Others
- Compassionate Communication
- Inspire Others
- Commitment to Excellence
- The work environment is approximately 95% in an office environment and 5% in the field. Two days per week are required in-office, preferentially alternating days with the office secretary due to the delivery and sorting of mail. Fieldwork involves driving on congested roads with a high volume of traffic. It may also involve working around boats, docks, beaches, and open water in various weather types.
- Occasional travel/fieldwork to support buoy work or Asset Management and Planning Support as assigned.
- Bachelor’s Degree in natural resource management, real estate, forestry, science, engineering, land use or environmental planning, business, or other relevant field.
- Experience conducting inventories in the field and compliance follow-up.
- Ability to competently use database software, such as NatureE and SalesForce.
- Experience working with and providing customer service to the general public and representatives from businesses, governmental organizations, tribes, or lessees/tenants.
- Basic survey and aerial photography interpretation.
- Experience working with and/or negotiating leases or other legal contracts, and the ability to understand, interpret, and enforce contract terms such as rent, insurance, land surveys, and financial security requirements. Knowledge of the laws and regulations governing the management of state aquatic lands or natural resources
- Associate’s Degree in natural resource management, real estate, forestry, science, engineering, land use or environmental planning, business or other relevant field
Supplemental Information
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Application Requirements:
- Apply online: at www.careers.wa.gov (Click on the APPLY button above).
- Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
- Resume: that details your experience and qualifications.
- References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
- Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
- Complete all supplemental questions.
- Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.
Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
About the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:- Safety and Well-Being —Our top priority is the safety of the public and our employees.
- Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
- Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
- Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.
- Commitment to organizational health and wellness
- Work/life balance
- DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
- Statewide Employee Business Resource Groups, visit here to learn more
- Leadership that empowers and supports employees
- Professional development opportunities
- Educational and career development aid
- Public Service Loan Forgiveness Eligibility
- Opportunities to participate in wildland fire suppression assignments
- Statewide vanpool program
- A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.
Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!
Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email CareersHelp@des.wa.gov.
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