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Grants Officer Grants and Data Operations Posted: April 24, 2025
The David and Lucile Packard Foundation
Operations
Los Altos, CA, USA
USD 133k-165k / year
Posted on Apr 25, 2025
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About The David and Lucile Packard Foundation
Founded in 1964 by David and Lucile Packard, the Packard Foundation is a family philanthropy dedicated to supporting leaders and organizations around the world working to invest in children and families, protect and restore the natural world, and create just and inclusive societies.
For more than six decades, the Foundation has advanced scientific innovation, championed reproductive health and rights, conserved and restored our natural world, and invested in the well-being of children and families. To achieve lasting change, we also strive to address root causes of longstanding problems, including building a thriving, resilient U.S. democracy; advancing racial justice in the United States and gender equity globally; and supporting a strong civil society around the globe.
Inclusive collaboration is the heart of our approach. We believe that actively listening to and learning from people with a wide range of views is the best way to create solutions that match the scale and urgency of the challenges we face. We are dedicated to supporting community-based solutions shaped by the knowledge and experience of the people whose lives are most affected and informed by data. We recognize that meaningful solutions require patience, urgency, and supporting the conditions for transformational change. We are committed to addressing complex issues over the long term while making tangible progress today.
OUR VISION: A just and equitable world where both people and nature flourish.
OUR MISSION: We work with people and communities to create enduring solutions for just societies and a healthy, resilient natural world.
OUR VALUES: Equity, Integrity, Belief in Individual Leadership, Thinking Big, Respect, and Effectiveness
Position Summary
The Grants Officer (GO) is an expert in grantmaking operations, process, and due diligence and is responsible for contributing to and implementing best-in-class grantmaking tools, strategies, and approaches for end-to-end grantmaking. Reporting to the Grants Management Director, this role will manage all grants practices and processes, consistently delivering exceptional staff and grantee partner grantmaking experience.
The Grants Officer will manage Foundation-wide grants management processes, the Foundation’s grantmaking resources (e.g., documents, tools, systems), and the administration of assigned initiative grantmaking budgets. The Grants Officer maintains a strategic view of the grants management operations and approaches while also being able to track the necessary details of execution with efficiency. Additionally, the Grants Officer will partner with Initiative Directors to support Program Associates’ grantmaking via a dotted line relationship, ensuring adherence to grantmaking practices, policies, and timelines. GOs will provide guidance, training, enablement, and oversight on grantmaking processes and quality of work to grantmaking staff; they are responsible for ensuring that grantmaking staff are informed, supported, and completing grants in line with our policies and practices.
In addition, the GO drives and executes cross-cutting projects, collaborates with Foundation staff to share grants and compliance knowledge, advocates for technology and process innovations, and supports consistency and continuous improvement across the Foundation’s grantmaking.
Primary Duties and Responsibilities
Compliance and Due Diligence
- Conduct pre-award due diligence on grant materials; ensure completeness and adherence to applicable law, Foundation policies and processes for U.S. and international grants; identify potential technical compliance issues, and propose recommendations
- Provide expertise and assistance to grantmaking staff to ensure understanding and compliance with applicable U.S. and international, state, and local laws and internal policies
- Work with initiative staff, Legal, and grantees as needed to resolve questions and issues
- Review post-award data to ensure compliance with Foundation and IRS rules and regulations for inclusion in the expenditure responsibility schedules within the Foundation’s 990 PF tax return as needed
Grant Portfolio and Budget Administration
- Lead the tracking and administration of assigned grant budgets and work with Initiative Directors and goal VPs on grant budgeting scenarios and reviews
- Lead quarterly grant and grant data review with initiative teams
- Partner with Legal to uphold and operationalize legal policies and laws while seeking opportunities to improve and refine the compliance process and related legal issues
- Work with Finance on strategic forecasting and grants budget administration (forecast vs. actuals, carryovers, funding sources, and budget trackers)
- Coordinate with goal VPs/Initiative Directors on changes to grants processes that affect initiative staff
- Serve as a subject matter expert to IT and the Business Solutions Officer on GMS bugs/enhancements and prioritization
- Partner with Foundation’s Evaluation & Learning Officers on learning projects related to grantmaking practices, as needed
Leadership and Change Management
- Develop and manage the implementation of organization-wide grants management shared practices
- Ensure grant operations are consistent with the Foundation’s policies and further its values, vision, mission, and direction
- Identify and lead efforts to improve our grantmaking practices, including new practices, workflow, and grants management processes
- Solicit feedback and create mechanisms for their initiative/goal teams to share ideas for improving grants processes, resources and systems and incorporate input into continuous improvement efforts
- Lead the design and implement the execution of org-wide grantmaking projects (e.g., True Cost, Approval Thresholds, Grant Summary, Funding Hierarchy, Proposal and Reporting Questions, etc.)
Partnerships & Team Enablement
- Build and maintain external relationships to be aware of and share industry best practices
- Guide, support, and provide ongoing feedback to Program Associates on the Environment & Science team to ensure file accuracy and adherence to grantmaking policies, procedures, processes, and timelines.
- Actively participate in hiring and onboarding processes for new Program Associates
- Provide regular, actionable feedback to Program Associates, Initiative Directors, and Grants Management Director on the state of the dotted line relationship
- Participate in Program Associates’ performance management activities, including quarterly check-ins and annual reviews
- Partner with Initiative Directors on work planning and to help determine workload allocations for program associates
Qualifications
Education
- A Bachelor’s degree or equivalent experience and training is required for this role.
Experience - A minimum of 6-8 years of professional grants management experience is required for this role, specifically in areas related to grantmaking operations with experience in legal and compliance issues pertaining to a U.S.-based private foundation.
- A minimum of 2-4 years of experience leading grants management projects and associated communications planning and change management is also required for this role.
Knowledge, Skills, and Abilities
- A commitment to, and interest in, the Foundation’s vision, mission, and values
- Ability to deeply understand the nuances and complexities of grantmaking across a breadth of funding vehicles to a diverse array of grantees and partners
- Knowledge of the legal and compliance issues pertaining to a U.S.-based private foundation with domestic and international grantmaking is required
- Skilled in facilitating meetings, working sessions, and cross-functional conversations to build shared understanding, support decision-making, and ensure alignment
- Excellent verbal and written communication skills; ability to center transparency and consistency across team communications
- Ability to navigate conflict, while simultaneously employing diplomacy and driving towards a solution
- Experience building and shaping operations, teams, and practices in partnership with colleagues
- Comfort with ambiguity and change is essential
- Proven ability to foster openness and collaboration, seeking input across teams and contexts to drive a vision of grants management
- Self-driven motivation is important, as is the comfort and confidence to express one’s expertise and manage through influence and persuasion
- Ability to maintain a strategic view of grants management operations and approaches, while also being able to track the necessary details of execution with efficiency
- Commitment to fostering, cultivating, and preserving a culture of diversity, equity, and inclusivity
- Devoted to growing own cultural competence and willing to participate actively in the Foundation’s efforts to integrate DEIB in all facets of our work
Compensation and Benefits
The position is full-time. The salary range for this position is $133,000 – $165,000 annually. This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation individual education, experience, tenure, certification, skills, and abilities, as well as internal equity and alignment with market data.
The David and Lucile Packard Foundation offers excellent benefits for eligible employees. Current benefits include medical (HMO and HDHPs), dental and vision coverage; 15% employer contribution to employee retirement plan; life insurance, disability insurance, vacation, and sick leave; an adoption benefit; fertility benefit; a financial wellness program; health advocacy services, paid time off to volunteer for nonprofit organizations; matching grants for employee contributions to tax exempt organizations; commute assistance; and tuition assistance.
To Apply
Please apply here: https://packard.csod.com/ux/ats/careersite/1/home/requisition/170?c=packard
Hybrid Work Policy
The Packard Foundation’s current Hybrid Work Policy is that staff are expected to be in the office on Tuesdays and Wednesdays each week.
Equal Employment Opportunity
The Foundation is an equal employment opportunity employer, which means we recruit, hire, assign, train, promote, compensate, provide benefits, discipline, and discharge (and all the other terms and conditions of employment) based on merit, qualifications, job requirements, and other legitimate business factors.