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Finance and HR Administrator
Sustainable Seas Trust
Accounting & Finance, People & HR
Port Elizabeth, South Africa
Posted on Mar 28, 2026
Finance and HR Administrator
Gqeberha
Administration
About The Position
The Finance and HR Administrator provides essential administrative support in finance and human resources. Reporting to the Head of Legal and Risk, this role enables strong governance and compliance by taking responsibility for day-to-day finance and HR processes, freeing senior leadership to focus on strategic matters.
Responsibilities
Financial Administration
- Process invoices, receipts, reimbursements, and payment packs.
- Maintain filing systems for HR and financial records.
- Support preparation of monthly payment packs and coding of transactions.
- Assist with budget preparation and expenditure tracking.
- Manage fixed asset register and track insurance renewals.
- Assist with annual financial audit and compliance documentation.
- Liaise with suppliers and vendors as required.
- Track staff leave, timesheets, and HR compliance records.
- Provide data entry support for accounting software.
- Assist in audits and compliance documentation.
- Work closely with the Office Administrator and Executive Support to ensure compliance logistics are met.
HR Administration
- Maintain employee records and HR databases.
- Support payroll preparation and benefits administration.
- Coordinate with the Office Administrator and Executive Support on onboarding and support staff exit processes (documentation, checklists).
- Track leave, timesheets, and other staff records.
- Coordinate with external HR consultants for compliance-related tasks.
General Administrative Support
- Support compliance with internal policies and external requirements, including audits, reporting, and regulatory filings.
- Assist with travel expense reconciliations and the processing of staff claims.
- Provide clerical, scheduling, and general administrative support as needed.
Requirements
Skills and Competencies
- Strong organisational and administrative skills.
- Must be a team player – not negotiable.
- Must be positive, service orientated with a professional attitude.
- Accuracy and attention to detail.
- Proficiency in MS Office (Excel essential).
- Willingness to learn financial and HR systems.
- Discretion and ability to handle confidential information.
- High level of critical thinking and logical analysis.
- Strong interpersonal and communication skills.
- Culturally sensitive.
- Eligible to work in South Africa.
- Passionate about the mission of SST.
Qualifications and Experience
- Diploma or degree in administration, finance, HR, or related field.
- At least 2 years’ administrative experience, ideally in finance or HR support.
- Experience in NGO/NPO environment advantageous.
- Valid driver’s license essential. Must be comfortable driving alone.
Please send applications to info@sst.org.za with the subject line “Finance & HR Administrator”.
About The Position
The Finance and HR Administrator provides essential administrative support in finance and human resources. Reporting to the Head of Legal and Risk, this role enables strong governance and compliance by taking responsibility for day-to-day finance and HR processes, freeing senior leadership to focus on strategic matters.
Responsibilities
Financial Administration
- Process invoices, receipts, reimbursements, and payment packs.
- Maintain filing systems for HR and financial records.
- Support preparation of monthly payment packs and coding of transactions.
- Assist with budget preparation and expenditure tracking.
- Manage fixed asset register and track insurance renewals.
- Assist with annual financial audit and compliance documentation.
- Liaise with suppliers and vendors as required.
- Track staff leave, timesheets, and HR compliance records.
- Provide data entry support for accounting software.
- Assist in audits and compliance documentation.
- Work closely with the Office Administrator and Executive Support to ensure compliance logistics are met.
HR Administration
- Maintain employee records and HR databases.
- Support payroll preparation and benefits administration.
- Coordinate with the Office Administrator and Executive Support on onboarding and support staff exit processes (documentation, checklists).
- Track leave, timesheets, and other staff records.
- Coordinate with external HR consultants for compliance-related tasks.
General Administrative Support
- Support compliance with internal policies and external requirements, including audits, reporting, and regulatory filings.
- Assist with travel expense reconciliations and the processing of staff claims.
- Provide clerical, scheduling, and general administrative support as needed.
Requirements
Skills and Competencies
- Strong organisational and administrative skills.
- Must be a team player – not negotiable.
- Must be positive, service orientated with a professional attitude.
- Accuracy and attention to detail.
- Proficiency in MS Office (Excel essential).
- Willingness to learn financial and HR systems.
- Discretion and ability to handle confidential information.
- High level of critical thinking and logical analysis.
- Strong interpersonal and communication skills.
- Culturally sensitive.
- Eligible to work in South Africa.
- Passionate about the mission of SST.
Qualifications and Experience
- Diploma or degree in administration, finance, HR, or related field.
- At least 2 years’ administrative experience, ideally in finance or HR support.
- Experience in NGO/NPO environment advantageous.
- Valid driver’s license essential. Must be comfortable driving alone.