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Executive Administrative Partner
Schmidt Ocean Institute
California, USA · Remote
Posted on Oct 31, 2025
We’re agog. That’s not just our name. It’s how we feel about a whole new form of communication that is quickly emerging. Agog: The Immersive Media Institute is helping creators and nonprofit leaders harness the power of extended reality (XR) technologies, like virtual reality and augmented reality, to open new avenues for empathy, understanding, and activism.
We believe these new tools can help put humanity on a trajectory to a better future. Our initial areas of focus include social justice and equity; high-impact storytelling; research, education, and outreach; and policy and ethics. Founded by Wendy Schmidt and Chip Giller and guided by an accomplished advisory board, Agog is poised for big impact as an ecosystem builder across the XR industry, the nonprofit sector, philanthropy, academia, and beyond.
Executive Administrative Partner
Do you thrive in a fast-paced, mission-driven environment? Are you passionate about using technology for social good, and a powerhouse of problem-solving, organization, and scheduling? Agog, a groundbreaking nonprofit organization at the intersection of technology, communications, and social impact, is seeking a highly skilled and motivated executive administrative partner to join our team.
About the Role
We’re looking for a technologically savvy, detail-oriented, problem solver to support multiple members of Agog’s senior leadership team. At Agog, you’ll encounter eye-popping emerging technologies, help shape the future of storytelling, and work alongside some seriously fun colleagues.
U.S.-based remote role with a strong preference for candidates based in Los Angeles, the Bay Area, or Seattle.
Reporting to Agog’s chief of staff, the executive administrative partner will:
Responsibilities:
- Provide comprehensive administrative support to multiple senior leaders, including scheduling, calendar management, and travel coordination as needed.
- Attend meetings, taking notes and tracking action items.
- Draft correspondence and assist with other meeting follow-up as needed.
- Prepare meeting agendas, presentations, and supporting materials.
- Enter and update information in Agog’s CRM and project management software.
- Manage senior leaders’ expense reporting.
- Serve as representative of the leadership team to external partners and the internal team, building rapport with a diverse range of stakeholders.
- Identify and establish systems and processes that support the effectiveness of the leadership team and the team as a whole.
- Support the broader team as needed.
- Be part of creating Agog’s culture, including helping to plan activities like team celebrations and retreats.
Desired Knowledge & Experience - The ideal candidate will have:
- Proven experience supporting executives or senior leaders within a fast-paced environment; experience juggling multiple leaders at once is preferred
- A proactive approach to problem-solving with strong decision-making skills
- An uncanny attention to detail
- The ability to organize and schedule work effectively and efficiently, managing multiple priorities at the same time
- A demonstrated proficiency in writing and editing correspondence
- Strong interpersonal skills with the ability to represent leadership confidently
- Strong judgment and discretion in handling confidential information
- A comfort with technology, including Google Workspace and Slack; experience with systems like Salesforce, Concur, and Asana is a plus
- An ability to work independently and identify improvements in processes and procedures
- Bonus points for experience with planning events and/or preparing slide presentations
- An interest in Agog’s mission
This is a non-exempt position.
We value a variety of perspectives and a broad range of skillsets, knowing that our differences drive innovation and enrich our organizational culture. We are committed to creating an inclusive work environment where unique backgrounds and experiences contribute to our collective success.
To apply, please provide your resume and a cover letter that expresses both your passion for Agog’s mission and fit for the role.