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Program Delivery Analyst, AI and Advanced Computing
Schmidt Ocean Institute
Software Engineering, IT, Data Science
Arlington, VA, USA
Posted on May 20, 2025
Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet. The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program.
The Role
Reporting to the Manager of Delivery and Grantee Affairs, the Program Delivery Analyst will play a central role supporting key operations relating to program and grants management within AI and Advanced Computing (AI/AC); helping to process and track the group's gifts and grants throughout their lifecycle; and supporting the grantee community as appropriate. The Analyst will support programs within AI/AC, including AI at Work and AI Safety Science, and other programs as assigned.
The Program Delivery Analyst’s role will include the following:
Grants Administration: Working as a key member of the AI/AC team and in partnership with our finance, accounting, grants management, and legal teams, the Program Delivery Analyst will support grants administration within the AI/AC portfolio, with a particular focus on AI at Work and AI Safety.
Operations Management: Working with the Manager of Delivery and Grantee Affairs and the AI/AC team, the Program Delivery Analyst will support program implementation by providing operational support to designated programs and at the AI/AC group level.
Key Grants Administration Responsibilities:
- Input and maintain accurate grants and gifts data in the grants management system, including timely data entry and updates
- Support due diligence processes for grants and gifts, including documentation review and coordination with internal teams
- Assist with implementing internal processes during program launch, selection, and award phases, including budgets, contracting, and grant administration
- Contribute to financial tracking and reporting by supporting budget documentation, milestone tracking, and outcome documentation
- Support grantee communications and engagement, including helping to draft newsletters and coordinating other mass communications
- Assist with grantee events and convenings as needed
Key Operations Management Responsibilities:
- Support tracking and synthesis of project data across AI/AC initiatives, including collating reports, key outcomes, and data to accurately assess impact across all AI/AC initiatives
- Maintain accurate grantee data and reporting data within internal tracking systems
- Contribute to developing and refining operational tools, templates, and processes across the AI/AC portfolio
- Assist in the selection and award process, including organizing application materials and supporting award execution steps
Knowledge, Skills, and Abilities:
- Strong organizational and project coordination skills, with attention to detail and follow-through
- Experience supporting or managing collaboration across multiple internal and external stakeholders
- Familiarity with grantee engagement or support, including coordinating events or communities
- Excellent interpersonal skills and ability to work collaboratively across cross-functional teams
- Clear written and verbal communication skills
- Self-starter with the ability to take ownership of tasks and drive execution
- Skilled at coordinating workstreams across stakeholders, partners, and internal teams
- Interest in and ability to quickly learn and navigate grant management systems (GMS); familiarity with Salesforce or similar platforms is a plus
- A familiarity with the landscape of contemporary AI research, especially the key universities and nonprofits, is a plus
Requirements:
- 1-2 years of experience in an operational, grants, or program management/delivery type function
- A bachelor’s degree or equivalent from an accredited institution
- Proven capability of working with multiple teams to support the management of large grantee portfolios to achieve specified outcomes
- Values-based, collaborative working style with demonstrated commitment to the highest standards of ethics, integrity, and confidentiality
- Based at either of the Schmidt Sciences offices in and be able to travel within the U.S. and internationally as needed, following company policy
This is a non-exempt role.