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Grants and Contracts Manager
San Francisco Estuary Institute
San Francisco, CA, USA
USD 115k-124k / year
Posted on Dec 11, 2025
Grants and Contracts Manager
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Location: Richmond, California
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Program: Operations
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Type: Full-time
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Experience Level: Senior
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Position Type: Permanent
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Salary: $115,000 to $124,000
Position Description
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Posted: December 10, 2025
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First review of applications: January 9, 2026
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Application closing date: January 30, 2026
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Position Start Date: May 1, 2026
The Operations team is looking for a Grants and Contracts Manager to manage grant and contract administration in a fast-paced, high volume non-profit. SFEI has $50M in government funded grants and contracts. We partner with federal, state, and local government agencies to provide essential data and knowledge to improve water quality and protect human and ecological health. We also have a growing development program that includes grants with philanthropic entities and non-governmental funders.
We are looking for a senior person who can manage our grants and contracts, provide project level accounting and reconciliation, develop subcontracting agreements, participate in annual audits, and provide financial reporting for federally funded projects.
Primary position responsibilities will include:
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Review, implement, and manage government and philanthropic grants and contracts, including review of legal language, highlighting potential issues, and communicating essential information to project managers
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Work with project managers and principal investigators on project accounting and reconciliation
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Reconnaissance and problem solving on contractual and project accounting issues
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Financial management of federal grants including SF-425 reports, annual preparation of the federal Negotiated Indirect Cost Rate (NICRA) rate and reconciliation
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Participate in the annual audit including management of the single audit
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Oversight of subcontracting to external entities
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Supervision of contracts staff
Please note that the job start date will be May 1, 2026.
If you are excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this, or one of our other roles.
Qualifications
Required Experience
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Bachelor's degree in Business Administration or Nonprofit Management (including financial and accounting course work) + minimum 15 years of experience in government contracting experience (state, federal, local)
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Master’s degree in Business Administration or Nonprofit Management (including financial and accounting course work) + minimum 13 years of experience in government contracting experience (state, federal, local)
Required Skills
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Experience reviewing legal contractual documents, including the handling of intellectual property, artificial intelligence, and other work products
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Experience using complex accounting software
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Ability to identify, research, and resolve intricate problems related to a billable project model
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Ability to develop systems for workflows
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Organizational skills for high level project financial reporting and reconciliation
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Ability to set, develop, and manage high-level expectations for grant operations
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Strong attention to financial details, when required
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Ability to work in a fast-paced environment
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Minimum 5-6 years of non-profit audit experience
Preferred Skills
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Understanding of Project Management concepts
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Experience working with Boards of Directors
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Demonstrated proficiency in Excel and/or other spreadsheet software
Salary & Benefits Highlights:
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This will be a Grants and Contracts Manager position. The anticipated salary range for full time employment is $115,000 to $124,000 for this position (Bay Area salary ranges are listed; note that salary ranges for other locations are 10-15% lower depending on location and are based on locational salary data). Salary ranges take into account many factors for making compensation decisions including but not limited to experience, education, internal salary structure, and organizational needs. We expect to offer starting salaries at or near the lower end of the salary range.
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Matching contributions to retirement plan (immediate vesting) (403B)
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Medical Insurance: health, vision, dental with employer and employee contributions
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12 paid holidays
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Vacation days starting at 3 weeks accrual/year
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Hybrid workplace (fully remote staff may be considered)
About SFEI
San Francisco Estuary Institute (SFEI) is a 501(c)(3) non-profit organization which has a 25-year track record of providing robust and innovative science to decision-makers, policy-makers, practitioners, and community members to measurably improve the health and resiliency of Bay-Delta ecosystems. As a boundary organization, SFEI operates at the interface between science and policy, recognized nationally for our ability to build consensus to support effective environmental decision-making and policy. Our mission is to deliver visionary science that empowers people to revitalize nature in our communities.
SFEI employs an interdisciplinary staff of more than 90. Our operations and IT staff are the backbone of our organization and keep everything running smoothly. SFEI has three major programs: Clean Water, Environmental Informatics, and Resilient Landscapes. Our program staff represent numerous scientific and technological fields, including chemistry, modeling, ecology, wildlife biology, landscape planning, historical ecology, geomorphology, geospatial analysis, and web development.
For more information on our mission, values, programs, and staff, visit the San Francisco Estuary Institute website.
Employment Considerations
San Francisco Estuary Institute is committed to providing employees with a work environment free of discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, family or parental status, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.
Accommodations Statement
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website or application portal as a result of your disability. To request an accommodation, contact us at 510-746-7355 or admin@sfei.org.
Other Key Information
Please note that SFEI cannot sponsor an employment visa (e.g., H-1B) to fill this position.
In the spirit of a fair hiring process, no phone calls or emails please.