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Development Coordinator
San Francisco Estuary Institute
Administration, Sales & Business Development
San Francisco, CA, USA · San Francisco, CA, USA
USD 70k-80k / year
Posted on Aug 2, 2025
Development Coodinator
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Location: Richmond, California
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Program: Operations
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Type: Full-time
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Experience Level: Early Career
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Position Type: Permenant
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Salary: $70,000-$80,000
Position Description
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Posted: August 1, 2025
- First Review Date: August 22, 2025
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Application closing date: Open until filled
The San Francisco Estuary Institute (SFEI) seeks a detail-oriented and proactive Development Coordinator to support annual giving and donor engagement efforts within a collaborative team working at the intersection of science, community, and environmental change. The ideal candidate has experience in individual fundraising, strong communication skills, and a passion for advancing donor relationships. They are organized, data-savvy, and thrive in a fast-paced, mission-focused environment. This is a hybrid role with at least three in-office days per week in Richmond, CA with growth opportunities into advanced development roles. Occasional evening and weekend work is expected to support donor events and other special activities.
Primary position responsibilities will include:
- Coordinate a broad range of donor communications, including fundraising appeals, acknowledgment letters, and personalized outreach across channels.
- Support individual giving efforts through direct solicitation and thoughtful follow-up to secure gifts in the $125–$2,500 range.
- Lead the planning and execution of seasonal fundraising campaigns, including preparing collateral, tracking progress, and managing production timelines(experience with Adobe Creative Cloud a plus).
- Collaborate with internal departments and external vendors to ensure seamless execution of donor engagement activities.
- Analyze giving trends and assist in developing strategies for growing donor participation and revenue within entry- to mid-level giving tiers.
- Represent the organization at donor engagement events and assist in event preparation and onsite coordination as needed.
- Help implement a structured, calendar-based plan for donor cultivation, solicitation, and stewardship, with an emphasis on consistency and innovation.
- Maintain and reconcile records across DonorPerfect, GiveCloud, MailChimp, and other systems
Required Experience
- 3+ years of prospect research, proposal development, and managing/growing the portfolio of government, foundation, and corporate grants.
- 3+ years of proven track record of fundraising success with event and program sponsorships
- 3+ years of proven track record of fundraising success with individual giving campaigns.
- Eager to learn new platforms—DonorPerfect experience is a bonus, but not required
- Proficiency in project management and office software and tools (e.g., Google Suite, Microsoft Office)
- Strong interpersonal and communication skills (verbal and written), including the ability to build and nurture relationships with donors, board members, and staff.
- Bachelor’s degree in Business Admin, Nonprofit Management, Public Admin, Marketing and Communications or similar equivalent professional and/or certificated experience.
- Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
- Strong planning and time management skills.
- Organized and exhibits “follow through” on tasks and goals.
- Demonstrated ability to work with diverse constituents and stakeholders.
- Interest in best practices, trends in nonprofit management, and fundraising tools and technology.
- Technically curious—enthusiastic about SOP creation, workflow documentation, and AI tools (e.g., ChatGPT, Grammarly, fundraising research platforms) to support donor research, communications, and workflow.
- Experience with project management tools to track tasks, coordinate timelines, and ensure timely deliverables across teams a plus
- Proficiency in analyzing patterns and analytical skills.
- Passion for environmental issues and commitment to SFEI’s mission e in development
Preferred Skills
- Experience with Mailchimp or other email marketing platforms
- Familiarity with Adobe InDesign or Illustrator
- Experience supporting donor database management and event coordination
- Experience managing social media
- Interest in creative storytelling and visual communication non-profit
Salary & Benefits highlights:
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The anticipated hourly wage is $70,000-$80,000 for this position (Bay Area salary ranges are listed; note that salary ranges for other locations are 10-15% lower depending on location and are based on locational salary data). Wages take into account many factors for making compensation decisions including but not limited to experience, education, internal equity, and organizational needs.
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Matching contributions to retirement plan (immediate vesting) (403B)
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Medical Insurance: health, vision, dental with employer and employee contributions
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12 paid holidays
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Vacation days starting at 3 weeks accrual/year
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Hybrid workplace (3 or more days/week in office)
About SFEI
San Francisco Estuary Institute (SFEI) is a 501(c)(3) non-profit organization which has a 25-year track record of providing robust and innovative science to decision-makers, policy-makers, practitioners, and community members to measurably improve the health and resiliency of Bay-Delta ecosystems. As a boundary organization, SFEI operates at the interface between science and policy, recognized nationally for our ability to build consensus to support effective environmental decision-making and policy. Our mission is to deliver visionary science that empowers people to revitalize nature in our communities.
SFEI employs an interdisciplinary staff of more than 70. Our operations and IT staff are the backbone of our organization and keep everything running smoothly. SFEI has three major programs: Clean Water, Environmental Informatics, and Resilient Landscapes. Our program staff represent numerous scientific and technological fields, including chemistry, modeling, ecology, wildlife biology, landscape planning, historical ecology, geomorphology, geospatial analysis, and web development.
For more information on our mission, values, programs, and staff, visit the San Francisco Estuary Institute website.
Employment Considerations
San Francisco Estuary Institute is committed to providing employees with a work environment free of discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, family or parental status, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.
Accommodations Statement
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website or application portal as a result of your disability. To request an accommodation, contact us at 510-746-7355 or admin@sfei.org.
Other Key Information
Please note that SFEI cannot sponsor an employment visa (e.g., H-1B) to fill this position.
In the spirit of a fair hiring process, no phone calls or emails please.