Recruiting Coordinator (Contract)

Saildrone

Saildrone

Administration, People & HR

Alameda, CA, USA

Posted on May 23, 2026

THE COMPANY

Saildrone is a maritime defense company and the global leader in autonomous unmanned surface vehicles (USVs). With more ocean miles and real-world operational experience than any USV manufacturer or operator, Saildrone maintains active, combat-deployed systems supporting national security and force projection around the world, 24/7/365.

Saildrone’s manufacturing and R&D headquarters are located in Alameda, CA, with business development and sales operations in Washington, DC, and deployment hubs in Europe and the Middle East. By combining proven autonomous operations, edge computing, advanced sensing, renewable power, and the most advanced and robust unmanned surface technology on the planet, Saildrone is shaping how the Navy of the future operates. Join a fast-moving, mission-driven team at the forefront of maritime security and autonomous innovation.

THE POSITION

Saildrone is seeking a Senior Recruiting Coordinator to join our People Team. Reporting directly to the VP, People, you will play a critical role in scaling our team of engineers, leaders, and technical experts. You will be the operational heartbeat of our hiring process, ensuring that every candidate’s journey is seamless and that our internal systems are optimized for scale.

We are looking for a skilled individual who creates clarity from ambiguity and has a proven track record of independently driving execution. We view the strategic use of AI and automation as a competitive advantage; you should be someone who proactively seeks out AI-driven optimizations to eliminate manual overhead and elevate the talent function. This is a contract role through 2026, offering a unique opportunity to own the recruitment infrastructure for a company at the forefront of maritime intelligence.

THE TEAM

The People Team is responsible for the end-to-end lifecycle of every employee. We are focused on building a high-performance workforce and delivering a gold-standard candidate experience to support Saildrone’s mission. Operating in a fast-paced technology environment, we prioritize precision, compliance, and empathy to ensure we find and retain the specialized talent necessary to protect and understand our oceans.

THE RESPONSIBILITIES

  • Optimize Greenhouse use and adoption, acting as the system's "power user" to implement automation and AI-driven workflows that streamline scheduling and reduce manual work.
  • Own end-to-end interview coordination across multiple regions and time zones, setting and meeting aggressive targets for scheduling speed and accuracy.
  • Coordinate candidate travel and logistics, managing flight, hotel, and expense reimbursement processes for non-local candidates to ensure a flawless on-site experience.
  • Manage the job posting lifecycle, ensuring all roles are accurately and consistently listed on internal/external boards and social channels in alignment with our brand standards.
  • Own the offer letter process, routing documents for signature and partnering with the broader People Operations function to ensure we compliantly collect and store all appropriate candidate information.
  • Monitor for bottlenecks or inefficiencies in the recruiting funnel, taking proactive action to resolve scheduling conflicts and minimize delays in the hiring process.
  • Maintain ATS data integrity and optimize interview plans to support high-fidelity reporting and a streamlined candidate experience.
  • Support the development of training for hiring teams on ATS functionality and interview best practices, driving internal adoption and creating more scalable, consistent workflows.
  • Perform all responsibilities with high discretion, maintaining confidentiality and adhering to company values and ethical guidelines.

THE QUALIFICATIONS

  • 3+ years of experience in Recruiting Coordination or Talent Operations, with a proven track record in a high-volume, high-growth technology environment.
  • Advanced proficiency in Greenhouse (ATS) strongly preferred; you have experience configuring automation, optimizing interview plans, and improving system adoption.
  • Experience managing travel logistics, expense processes, and routing offer letters for a distributed or high-volume candidate pipeline with 100% accuracy and compliance.
  • Tech-forward mindset with a proven ability to leverage AI tools and automation to drive process improvements and efficiency.
  • Exceptional troubleshooting skills, with the ability to navigate complex, multi-time-zone scheduling involving executive leadership.
  • Highly responsive and organized communicator who can adapt to shifting priorities, including occasional weekend flexibility for time-sensitive scheduling.

The base salary range for this position is shown below. Actual compensation may vary based on skills, experience, and qualifications. This range reflects the base salary for candidates in states requiring pay transparency disclosure.

Salary Range
$32.69—$42 USD

To view Saildrone's candidate privacy policy, please visit: https://www.saildrone.com/privacy.

BENEFITS

At Saildrone, we’re building operational capability that matters—and that requires people who can do their best work over the long term. We invest in our team’s well-being, financial security, and professional growth so you can focus on delivering real-world impact with confidence and stability. Our comprehensive benefits package is designed to support you and your family while you contribute to a mission with lasting significance.

  • Generous Time Off: Competitive Paid Time Off (PTO) accrual plus a robust annual holiday schedule and paid sick leave ensure you can rest, reset, and sustain performance over time.
  • Comprehensive Health Coverage: Premium, multi-tier Medical, Dental, and Vision plans with significant company contributions for employees and dependents—providing security and peace of mind.
  • Shared Ownership in the Mission: Equity grants are a core part of our compensation, allowing you to participate in the long-term value you help create through meaningful, operational work.
  • Retirement Savings: Access to a 401(k) retirement plan with flexible pre-tax and Roth payroll contribution options supports long-term financial planning.
  • Investment in Your Growth: We support your continuous learning through an annual professional development reimbursement program, empowering you to sharpen your skills and stay ahead of the curve in a rapidly evolving field.
  • Relocation Support: For eligible roles, we offer relocation assistance to help bring the world’s best talent to our mission-critical locations.

Saildrone is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

See more open positions at Saildrone