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Finance Assistant
Accounting & Finance
Provincetown, MA, USA
Posted on Aug 23, 2026
Job Summary: The Center is looking for an experienced Finance Assistant to join the Administrative Office and support our Controller across a range of financial functions. The successful candidate will play a key role in maintaining accurate financial records and ensuring timely accounts payable processing, payments, and reporting.
Responsibilities:
- Process AP invoices accurately into accounting software
- Maintain organized paper and digital invoice/payment files
- Prepare and process weekly check runs, ACH payments, and wire transfers
- Reconcile vendor invoices and statements and resolve payment discrepancies
- Maintain accurate vendor records, including W-9s and payment information
- Respond to vendor inquiries regarding invoices and payment status
- Perform general ledger reconciliations, prepare journal entries, and assist with month-end close activities, including but not limited to:
- Merchandise sales
- Vessel cost analysis and expense allocation
- Fixed assets
- Fundraising software reporting
- Provide support during audits and tax filings, including requested documentation and reports
- Ensure compliance with company policies and accounting procedures
- Prepare annual 1099 statements and filings
- Serve as administrator for commercial insurance communications, applications, and renewals; field staff questions and requests regarding coverage
- Assist with other accounting and administrative duties as assigned
Experience:
- Associate’s or Bachelor’s degree in Finance or Business Administration OR 3+ years of experience as a bookkeeper, accounting assistant or similar role
- Solid understanding of accounting principles and financial concepts
- Proficiency with accounting software such as Sage
- Proficiency with Microsoft Office Suite (Word, Excel), Adobe and Google Workspace
- Familiarity with non-profit accounting practices preferred
Skills:
- Attention to detail and accuracy in data entry and record keeping
- Excellent organizational skills and ability to prioritize tasks and meet deadlines
- Effective written and verbal communication skills
- Ability to work independently and collaborate with cross-functional teams in a positive and supportive manner
Requirements:
- US Issued Driver’s License and/or access to reliable transportation
- Valid US work authorization
- Ability to lift 20 lbs as needed to move files or other office items.
- Availability for additional hours as needed during periods of higher work volume