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Digital Asset Management Specialist
Pacific Wild
CAD 30-40 / hour
Posted on Jan 8, 2026
Pacific Wild is currently seeking a Digital Asset Management Specialist on a six-month contract to lead the organization and optimization of a continually growing and diverse archive of digital media—including photos, video, film, drone imagery, and campaign content—ensuring assets are organized, accessible, and ready to support campaigns, communications, fundraising, and conservation impact.
Do you have experience managing large, diverse digital media libraries? Are you skilled at making assets searchable, accessible, and usable across teams? Are you motivated to organize media that advances conservation goals? If so, we’d love to hear from you.
About Us:
Pacific Wild is a well-established non-profit charitable organization headquartered in Victoria, British Columbia. Through powerful visual storytelling, evidence-based reporting, innovative research, public education, legal action, and community-led initiatives, Pacific Wild works with partners to influence public opinion, policy, and legislative change to protect ecosystems and sustain biodiversity throughout the Pacific Northwest.
We are committed to defending wildlife and their habitats by developing conservation solutions in collaboration with First Nations, local communities, creators, scientists, businesses, organizations, and an engaged citizenry. We strive to uphold our core values—passion, integrity, diversity, accountability, and respect—and are committed to providing a safe, respectful, and inclusive workplace. We encourage applicants who bring diverse perspectives, worldviews, and lived experiences.
What We Offer:
- Competitive compensation with a great benefits plan
- An environment that fosters the spirit of creativity and innovation
- A remarkably talented, passionate, and strongly self-motivated team
- A culture that supports justice, equity, diversity, decolonization and inclusion in the workplace
Role Overview:
In this newly established six-month role, the Digital Asset Management Specialist will support the organization and short-term stabilization of one of the largest natural history photo and video libraries in the Pacific Northwest.
Working at the intersection of digital asset management and post-production, the Specialist will implement and apply structured systems for ingest, metadata, cataloguing, and retrieval, ensuring immediate usability for editors, campaign teams, and communicators.
Over the term of the contract, the Specialist will organize, standardize, and strengthen Pacific Wild’s extensive library of photos, video, drone footage, and campaign assets—focusing on defined workflows, applied metadata standards, and practical improvements that make mission-critical media easier to find, use, and preserve for ongoing conservation and storytelling needs.
Responsibilities:
1. Digital Asset Management & Metadata
- Organize backlog of archived footage into the new cataloguing system & transcode and tag files for easy viewing and searching
- Maintain and continuously improve Pacific Wild’s DAM system
- Ingest, tag, organize, and catalogue photos, video, film, drone media, and campaign content
- Apply and uphold existing metadata standards, taxonomies, keyword structures, and naming conventions
- Ensure assets are searchable, accessible, and usable across teams and collaborators
- Track copyright, licensing, releases, rights waivers, and usage restrictions
2. Editorial & Post-Production Workflow Support
- Prepare stringouts, selects, proxy workflows, subclips, and multi-camera sync sequences
- Support editors and campaign teams with organized media handoffs
- Maintain curated “legacy systems” of selects for long-term use
3. Storage Infrastructure & Archival Management (in collaboration with IT Manager)
- Support high-capacity servers, NAS systems, RAID arrays, cloud archives, and external drives
- Contribute to long-term archival planning of media
- Support backup, redundancy, and media preservation strategies
- Coordinate with IT regarding system health, maintenance, and upgrades
4. Cross-Team Collaboration & Support
- Work closely with cross-functional teams, both onsite and remotely
- Provide curated media packages for external requests, and internal grants, fundraising, and campaigns
- Support ethical media use, confidentiality, cultural protocols, and rights compliance
5. Legacy Systems Development
- Manage curated collections of high-value assets for campaigns, storytelling, and future projects
- Maintain archives that can be efficiently searched, reused, and repurposed across teams
6. Leadership & DAM Best Practices
- Apply industry-standard DAM principles, including centralized storage, lifecycle management, metadata governance, and long-term preservation
- Drive continuous improvement of workflows, metadata structures, and archival practices
Qualifications:
- Bachelor’s degree or equivalent experience in one of the following areas:
- Library & Information Science / Archival Studies
- Film, Media, or Video Production
- Computer Science / IT
- Environmental Science / Conservation
- Minimum of 5 years of professional experience working with large-scale digital media collections, including asset organization, metadata application, and media workflows in digital asset management, archival, or production environments.
- Candidates with demonstrated professional experience in DAM, archival management, or film production may be considered in lieu of a formal degree.
- Certifications or coursework in DAM software, metadata standards, or Adobe Creative Cloud are highly desirable.
Required Skills
- Experience administering or maintaining DAM or MAM systems (e.g., Iconik, PhotoShelter, CatDV, ResourceSpace, Bynder, NeoFinder, Kyno, Starchive)
- Strong understanding of metadata standards and archival best practices
- Experience managing large volumes of photo and video assets
- Proficiency with Adobe Creative Cloud in a MACos environment (Premiere Pro required; Lightroom and Media Encoder preferred)
- Experience with editorial workflows, including stringouts, selects, proxies, subclips, and multi-camera sync
- Familiarity with REDCINE-X PRO, specifically for proxy generation and media preparation.
- Knowledge of copyright, licensing, digital rights, and rights waivers
- Familiarity with NAS storage, RAID systems, and large-scale archival workflows, including comfort using the command-line terminal and basic scripting to support metadata application and automation.
- Exceptional organizational skills and attention to detail
- Ability to work independently and collaboratively
Key Attributes
- Passion for conservation and safeguarding irreplaceable media assets
- Highly organized and detail oriented
- Strong communicator and creative problem-solver
- Comfortable handling confidential or sensitive materials
- Skilled in designing and maintaining efficient, scalable systems
- Motivated to advance organizational goals through structured media management
Salary/Hourly
- $30-40/hour CAD, dependent upon experience.
This is a full-time, six-month contract position, working onsite in our Victoria, BC office, Monday through Friday from 9am – 5pm.
To be considered for the opportunity, please apply at hr@pacificwild.org with your resume and cover letter outlining your background and experience. Applications will be accepted until January 25, 2026, at midnight.
Pacific Wild is committed to creating an inclusive workplace that promotes and values diversity. All qualified applicants will receive consideration, regardless of their age, gender identity or expression, race, ethnicity, sexual orientation, any physical or mental disabilities, or other characteristics protected by applicable human rights laws.