| Job Title | ASOSU Records Clerk |
| Appointment Type | Student Employee |
| Job Location | Corvallis |
| Position Appointment Percent | 100 |
| Appointment Basis | 12 |
| Pay Method | Hourly |
| Pay Period | 16th - 15th of the following month |
| Pay Date | Last working day of the month |
| Remote or Hybrid option? | |
| Min Hourly Rate | $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) |
| Max Hourly Rate | $21.50 (Standard); $21.00 (Non-Urban); $22.00 (Portland Metro) |
| Position Summary | This recruitment will be used to fill one (1) part-time (a maximum of 24 hours per week) Records Clerk for the Associated Students of Oregon State University (ASOSU) at Oregon State University (OSU).
The ASOSU Records Clerk serves as statutory/clerical position in the Executive Branch to record minutes and facilitate proceedings of the Student Senate, Student Fee Committee (SFC), Judicial Council (JC), and other bodies and offices of the Associated Students of Oregon State University (ASOSU). Given the limited hours and timeline of ASOSU’s advocacy, these responsibilities (including those provided below) may be amended or vary depending on ongoing priorities, needs, or emergent issues and/or circumstances. The Records Clerk will work closely with the branch leaders on the Records Officers Committee to ensure timely and transparent proceedings of the ASOSU and facilitate public scrutiny of its operations. The responsibilities of the Records Clerk are defined by statute. The duties listed below primarily serve as a summary of the coordinator’s statutory role. |
| Transferable Skill Development | OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Professionalism, & Technology. |
| Position Duties | Main Positional Duties: - Record and maintain minutes and agendas approved at the public meetings of the ASOSU Senate, SFC, and JC, subject to revision and approval by these bodies;
- If requested by any of the above bodies, minutes may be accompanied by a computer-generated transcript of the meeting, including any edits for accuracy deemed necessary by the clerk (at the discretion of the clerk; manual review of the transcripts is not a requirement).
- Meeting minutes shall include a list of members of the body and their attendance, principal subjects considered, motions of members, and vote totals and outcomes.
- Summaries of reports or debate are not strictly required, and where included, are advised to be brief and avoid directly attributing paraphrased statements in a manner that could be interpreted as a form of direct quotation. Minutes are not considered finalized until approved by their respective bodies.
- Make a good-faith effort to attend all regularly scheduled meetings of the ASOSU Senate, SFC, and JC, and except in the event of emergency, provide advance notice of absence due to infrequent conflicts of schedule or available hours;
- Other activities reasonably related to the records and archival duties of the position;
- Track the status of Student Senate legislation and ensure it is forwarded to the correct body leaders upon passage. Upon being signed into effect or vetoed, ensure all legislation is sent to the Archivist;
- Ensure the ASOSU President’s timely receipt of documents subject to the signature or veto of the president.
Administrative Tasks & Other Duties: - Provide a report to the ASOSU Senate upon request;
- Attend and successfully complete all required training sessions, including in-person sessions, online training and make-up assignments related to training;
- Maintain regular and timely communication with the ASOSU President, Vice President and your supervisor reviewing emails and responding to other forms of communication;
- Attend and participate in reoccurring meetings, including staff meetings, meetings with ASOSU advisors, and any other assigned meetings;
- Work collaboratively with ASOSU officers and campus/community partners;
- Role model appropriate behavior for the workplace environment including interactions with coworkers and university partners.
Support Staff Designation: - Records officers (including the Records Clerk and Archivist) constitute support staff of the ASOSU Executive Branch;
- This position serves all branches of the ASOSU Student Government equally, and should not exhibit preferences toward serving a specific branch. Instead, this position must fulfill their job duties without bias. The presiding officers of the Senate, Judicial Council, and Student Fee Committee (SFC) may issue requests or directives of the records officers when reasonably related to the records and archival duties of their respective bodies;;
- The Records Clerk may not exercise binding authority, except as part of the ASOSU Elections Committee. In the event that the Records Clerk is not a candidate in the election, they may be appointed to the Elections Committee.
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| Minimum Qualifications | - Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
- Must meet the applicable minimal enrollment standard
- High School student: Regularly enrolled in a high school or participating in a home-schooling program
- Undergraduate and post-baccalaureate student: 6 credit hours per term
- Undergraduate international student: 12 credit hours per term*
- Graduate student officially admitted to Graduate School: 5 credit hours per term
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS). A reduced course load is approved by the Office of International Services ( OIS), and must be provided to the Student Employment Center. |
| Additional Required Qualifications | - Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study.
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
- Must meet the applicable minimal enrollment standard:
- High School student: Regularly enrolled in a high school or participating in a home-schooling program.
- Undergraduate and post-baccalaureate student: 6 credit hours per term.
- Undergraduate international student: 12 credit hours per term*.
- Graduate student officially admitted to Graduate School: 5 credit hours per term.
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*.
Additional Required Qualifications - Must be a Corvallis campus-based student.
- For employment within the ASOSU, the Division of Student Affairs has mandated certain additional requirements beyond those contained in the Student Employment Manual or the ASOSU Constitution. These currently include, but are not necessarily limited to, maintenance of good academic and conduct standing and a cumulative and prior term 2.0 GPA.
- ASOSU Executive Leadership is committed to ensuring opportunities for participation by as many students as possible, and encourages all interested students to apply. Eligibility will be reviewed and addressed during the hiring process.
- Commitment to upholding the ASOSU Constitution, students’ civil and political rights, and respect for democratic governance of Oregon State University students.
- Commitment to promoting and advancing diversity and creating an atmosphere of inclusion for all students and community members.
- Communication skills in areas including but not limited to interpersonal, public speaking, digital, verbal, and written communications.
- Organizational skills, including managing time and working accurately with interruptions to meet a deadline; delegating tasks, when applicable.
- Working well under pressure, exercising flexibility, initiative, good judgment, and discretion.
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| Preferred (Special) Qualifications | - Willingness to be adaptable, to accept changes and try new things.
- Ability to work independently as well as in a team.
- Experience or knowledge working with ASOSU, or other organizations focusing on student advocacy, campus involvement, diversity and inclusion, or other related areas.
- Strong organizational skills and ability to delegate tasks.
- Experience or knowledge in leading and directing individuals.
- Willingness to support the clerical and recordkeeping operations of separate branches and offices of the ASOSU as impartially as possible, without fear or favor, even when they may dissent from one another.
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| Working Conditions / Work Schedule | Employment Details: - Term of Employment: Flexible start date, with employment concluding on June 1, 2026.
- Hours: This position is allotted approximately 24 hours (clocked) per week during the academic year. Some weeks may require additional hours while others require less. Hours must balance out during the pay period and may not exceed 24 hours within a given week per university policy. Additional hours may be available with supervisor approval.
- Compensation: The compensation for this position is $17.00-17.60 an hour.
- Training: Student employees must satisfy all training requirements as assigned by their supervisor.
- Nomination Procedure: This position works according to the provisions of Title V of the ASOSU Statutes, which establishes records officers appointed by a committee (“Records Officers Committee”). This committee consists of the ASOSU President, Vice President, Senate President pro tempore, SFC Chair, JC Chair, and up to one concurrent member of the Senate Student Government Committee.
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