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GENESIS AI Technical Business Automation Analyst

Oregon State University

Software Engineering, IT, Data Science

USD 15.05-21.5 / hour

Posted on Oct 9, 2025

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Position Information

Job Title	GENESIS AI Technical Business Automation Analyst
Appointment Type	Student Employee
Job Location	Corvallis
Position Appointment Percent	100
Appointment Basis	12
Pay Method	Hourly
Pay Period	16th - 15th of the following month
Pay Date	Last working day of the month
Remote or Hybrid option?
Min Hourly Rate	$15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro)
Max Hourly Rate	$21.50 (Standard); $21.00 (Non-Urban); $22.00 (Portland Metro)
Position Summary	This recruitment will be used to fill one (1) part-time (a maximum of 24 hours per week) GENESIS AI Technical Business Automation Analyst for the GENESIS Program at Oregon State University (OSU). The Technical Business Automation Analyst (BAA) plays a critical role within Oregon State University’s GENESIS Program, leading the design and delivery of intelligent automation workflows that embed AI capabilities into operational processes. This role partners with Subject Matter Experts (SMEs) in research administration, innovation, and faculty engagement to develop and maintain sophisticated automation tools, including Custom GPTs and AI-driven workflows built using n8n. Reporting to the Director of AI Administrative Strategy and Implementation within the OSU Division of Research and Innovation (DRI), the BAA serves as a systems thinker who translates business objectives and stakeholder-defined inputs into executable, scalable, and user-friendly automation systems. This includes designing workflows, building AI agents, supporting end-users, and evolving tools for long-term performance. The ideal candidate will possess outstanding interpersonal communication skills, a business operations background, and demonstrable technical fluency in Python, n8n, and AI developer tools. Join a mission-driven innovation team advancing AI deployment in higher education. Lead the development of meaningful automation tools that support research, innovation, and institutional transformation. Collaborate with senior faculty, staff, and thought leaders in AI. Shape the future of digital infrastructure for research administration. Build a portfolio of AI-powered tools deployed at scale within a major university ecosystem. Internship begins Fall 2025 with potential extension into Winter/Spring 2026. Hourly compensation and workload governed by OSU student employment policies. Flexible work schedule, with hybrid options (remote and on-campus). Interns must sign a non-disclosure agreement to protect confidential materials
Transferable Skill Development	OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, Teamwork, Technology
Position Duties	Collaborate with internal SMEs to define operational goals, input formats, and outcome expectations for automated workflows. Design and document modular workflow logic, including decision points, exception handling, and input/output validations. Develop, test, and deploy Custom GPT agents and AI-powered automation tools using n8n, Python, and related platforms. Conduct iterative reviews with SMEs and stakeholders to refine tool performance and usability. Produce standard operating procedures (SOPs) and user documentation for SME use and long-term tool sustainability. Operate automation tools on behalf of stakeholders when needed, and provide direct support to end-users. Monitor performance, log failures, and continuously improve automation logic to increase reliability and effectiveness. Lead onboarding, training, and coaching of stakeholders in the use of the automation tools. Manage version control, workflow documentation, and deployment updates. Serve as a systems architect for key GENESIS workflows (e.g., FAIE Cycle, AMIE), ensuring tools align with evolving institutional strategy.
Minimum Qualifications	Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services* (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications	Current student at Oregon State University in Business, Operations Management, Supply Chain, or a closely related field. Demonstrated experience building intelligent, AI-powered automation systems. Demonstrated hands-on experience using n8n to design and deploy automation workflows. Familiarity with AI developer tools including vector databases (e.g., Qdrant), semantic search, or equivalent. Proficiency in Python. Outstanding interpersonal communication skills (both oral and written) with fluency in English. Experience authoring SOPs or business process technical documentation. Demonstrated ability to work collaboratively with diverse stakeholders and technical contributors. Candidates must demonstrate self-directed initiative performance and experience from academic, extracurricular, and self-initiated projects, provided the outputs reflect production-quality thinking, systems logic, and robust stakeholder support.
Preferred (Special) Qualifications	Experience developing GPT-based assistants, AI agent frameworks, or retrieval-augmented generation (RAG) tools. Experience designing automation tools for institutional or research administration environments. Familiarity with higher education operations, research development, or technology transfer processes. Knowledge of RESTful APIs, webhooks, or automation integration methods.
Working Conditions / Work Schedule

Posting Detail Information

Posting Number	P12556SE
Number of Vacancies	1
Anticipated Appointment Begin Date	10/20/2025
Anticipated Appointment End Date
Posting Date	10/08/2025
Full Consideration Date
Closing Date	10/13/2025
Indicate how you intend to recruit for this search	Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants	When applying you will be required to attach the following electronic documents: ● A Resume ● A Cover Letter For additional information please contact: John Sweet at john.sweet@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval

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