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Academic Advisor and Recruitment Coordinator

Oregon State University

Oregon, USA · Corvallis, OR, USA

USD 61k-72k / year

Posted on Oct 7, 2025

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Position Information

Department	Earth, Ocean & Atmo Sci (OAS)
Position Title	Academic Advisor/Coordinator
Job Title	Academic Advisor and Recruitment Coordinator
Appointment Type	Professional Faculty
Job Location	Corvallis
Benefits Eligible	Full-Time, benefits eligible
Remote or Hybrid option?	Yes
Job Summary	The College of Earth, Ocean, and Atmospheric Sciences is seeking an Academic Advisor and Recruitment Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. The College of Earth, Ocean, and Atmospheric Sciences (CEOAS) Academic Advisor/Coordinator will provide undergraduate students with advising toward retention and degree/qualification completion. These advising efforts may include orientation/supporting student transitions, academic success strategies, goal identification, course and experiential learning planning, and career considerations for Oregon State University’s diverse population of students. In addition to academic advising, this position carries significant responsibility for coordinating and engaging in CEOAS new student recruitment (.35 FTE). The Academic Advisor/Coordinator serves as a representative of the college at recruitment and outreach events, supports prospective student communication and engagement, and collaborates with Admissions and other university partners to build pathways that attract and enroll diverse, high-achieving students. The advisor monitors student progress and engages the student in conversation around strategies and resources to enhance their academic experience and work to resolve experienced difficulties. The advisor works as part of a team to achieve established goals in collaboration with representatives of campus services and community partners as appropriate, and they communicate with other University units regarding undergraduate academic requirements. The advisor may participate in various University, College, and unit-sponsored orientations and events, and will also participate in prospective student visits and recruiting events, and engages in professional development activities for advisors. The advisor also works with student information systems and various data files and sources and prepares a wide variety of reports using multiple tools. The advisor keeps abreast of University and College policies, procedures, rules, and regulations to assist students in meeting academic requirements. In addition to direct academic advising, advisors may support other areas such as assessment, career exploration, early warning/proactive interventions, international student advising, connection to university resources, and working with students in academic difficulty. The Academic Advisor/Coordinator coordinates and supports academic programs, special projects, and recruitment initiatives as assigned. All advisor positions support the primary mission of the University, the academic units, and academic services.
Why OSU?	Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities	60% Academic Advising Direct work with students/preparation/file review/notes/record keeping. Guides student decision-making in coursework for general education, major/minor specific, elective, and qualification coursework. Provide advising that helps students achieve timely degree completion and connect their skills, abilities, and interests with their academic and career goals. Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities, while working to understand the individual needs, goals, and backgrounds of all advisees Monitor academic progress of assigned caseload of undergraduate students. Participate in proactive advising interventions and outreach to students from diverse backgrounds. Clarify and interpret relevant policies and procedures to assist students in making academic planning decisions. Assist students in understanding and applying academic regulations and requirements. Help students navigate and utilize university resources and services that support undergraduate education and student success. Meet with students on academic warning and academic probation and conduct proactive outreach as needed. Create and/or present student workshops on a variety of advising and student success topics as needed or requested. Maintain accurate information and resources for students (e.g. sample-plans, website updates, advising materials, transfer guides, etc.) through effective use of recommended technologies Maintain accurate electronic notes and records of advising appointments and student progress in OSU’s electronic record keeping systems. Stay current on university policies and practices relative to academic advising and student success efforts. Identify and participate in trainings and professional engagement opportunities to maintain currency relative to the position and support growth. Seek university trainings and local, regional, and national meetings, as appropriate. 35% Programming/Function/Initiative Coordination Provides coordination of CEOAS recruitment efforts. Leads and supports new student recruitment initiatives for the College. Serve as the primary liaison to Admissions and other campus partners on undergraduate recruitment. Represent the College at recruitment events such as Preview Days, Beaver Open House, Transfer Days, and high school or community college visits. Coordinate and participate in prospective student communication, including one-on-one meetings, group sessions, presentations, and digital/virtual outreach. Develop, maintain, and deliver recruitment materials and presentations in collaboration with the College’s communications and marketing teams. Track and report on recruitment and yield outcomes, using available CRM and data systems. Partner with faculty, current students, and staff to highlight the College’s academic programs, student opportunities, and career pathways. Supervise recruitment related student employees (CEOAS Student Ambassadors). As needed or applicable, the Academic Advisor/Coordinator represents CEOAS on recruitment related committees & liaison work. 5% Other Duties as Assigned
What You Will Need	Professional experience assisting various populations of learners, such as non-traditional, online, international students, and/or groups historically underrepresented in higher education. Ability to communicate effectively in front of large groups and to provide presentations, workshops, outreach, and/or recruitment programs. Knowledge and application of retention practices, student development theory, and/or proactive advising strategies. Outstanding demonstrated oral and written communication skills. Demonstrated ability to work effectively with a variety of audiences (i.e., students, student families, staff, faculty and administrators). Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have	Two or more years of full-time professional employment experience in a higher education, student services setting. Demonstrated experience coordinating or managing programs, projects, or initiatives. Experience with student information and/or customer relationship management systems (e.g. Degreeworks, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.) Educational background or experience related to CEOAS discipline(s) to be advised. Experience engaging prospective students through recruitment, outreach, presentations, or similar enrollment-building activities. Master’s or doctoral degree in Higher Education Administration, Advising, Education, a closely related field
Working Conditions / Work Schedule	Occasional weekend or evening work. Occasional in-state travel for recruitment events. Ability to stand and/or walk around for extended periods of time and carry/haul 10-25 pounds for recruitment events. Hybrid schedule flexibility with 1-2 days a week possible to work from home.
Pay Method	Salary
Pay Period	1st through the last day of the month
Pay Date	Last working day of the month
Recommended Full-Time Salary Range	$61,000 - $72,000
Link to Position Description	https://jobs.oregonstate.edu/position_descriptions/173500

Posting Detail Information

Posting Number	P09495UF
Number of Vacancies	1
Anticipated Appointment Begin Date	12/15/2025
Anticipated Appointment End Date
Posting Date	10/06/2025
Full Consideration Date	10/20/2025
Closing Date	11/03/2025
Indicate how you intend to recruit for this search	Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants	When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Mary Chuinard at Mary.Chuinard@oregonstate.edu or 541-737-2756. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

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