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Substitute- Financial Aid Specialist
Orange Coast College
Accounting & Finance
California, USA · Marshalltown, IA, USA
Posted on Mar 28, 2026
Definition
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The Coast Community College District department is looking for temporary substitute support for Financial Aid Specialist position to provide support to Golden West College.
The Substitute- Financial Aid Specialist advises and assists students/parents regarding all aspects of financial aid programs, forms,
regulations, and procedures. Reviews, verifies and analyzes financial aid applications and documents to determine the type and amount of financial aid available to students. Assists in the calculation of federal need analysis and awarding of financial aid. Responsible for reporting financial aid awards and budgets to appropriate agencies. May also be responsible for maintaining
financial aid archives.Definition:
Under general supervisor, substitute employees perform a variety of work in support of a college or district program or office.
Non-academic, non-classified substitute employees are appointed temporarily when recruiting to fill a permanent position or to replace classified employees who are temporarily absent from duty.
This category of employment is temporary, is not a part of the classified service, and is on an “as needed” basis, subject to termination at-will without cause and without notice by either the District or the employee. Additionally, when filling a vacancy, substitute employees may not work more than the period of time set forth in the applicable collective bargaining agreement.
REPRESENTATIVE DUTIES:
1. Guides and advises students and prospective students concerning the financial aid programs. Explains complex policies and procedures.
2. Reviews and evaluates financial aid applications to determine accuracy, completeness and financial need level. Uses federal methodology need-analysis criteria for review. Performs any required follow-up procedures to get additional information, correct errors, or elicit more in-depth data from applicants.
3. Verifies application data for accuracy. Compares FAFSA data with verification documents (tax documents, Verification Worksheets, W-2s etc.). Corrects information on a financial or student database, performs needs analysis, prepares computer files for reprocessing.
4. Packages and determines award levels within established guidelines. Communicates award levels with students, sets up accounts along with disbursement and payment dates, and receives and allocates award funds from grantors.
5. Grants financial aid awards. Determines need levels, confirms resources, and awards funds within pre-existing parameters. Uses automated data entry/access programs to secure funds from available resources or manually inputs awards on an individual student by student basis.
6. Provides one-on-one advising for students, parents, or others regarding financial aid issues, procedures to award, reasons for denial or lack of eligibility, deadlines, petition processes, and other relevant issues.
Qualifications and Physical Demands
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MINIMUM QUALIFICATIONS:
Education and Experience
Financial Aid Specialist Substitute:
The position typically requires an Associate’s degree or equivalent experience in Education and three years of experience working in higher education. Comparable related work experience may substitute for some higher education. Or, any combination of education and
Knowledge and Skills
experience which would provide the required equivalent qualifications for the position. Two years working in the Financial Aid Office is preferred.
The knowledge required will vary depending on the nature of the assignment.
Abilities
The abilities required will vary depending on the nature of the assignment.
Physical Abilities
The physical abilities required will vary depending on the nature of the assignment.
Licenses and Certificates
May require a valid driver license.
Work Conditions
Work is performed indoors and at time outdoors where some exposure exists to communicable diseases. Conditions of Employment
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This category of employment is temporary, is not a part of the classified service, and is on an “as needed” basis, subject to termination at-will without cause and without notice by either the District or the employee. Additionally, when filling a vacancy, substitute employees may not work more than the period of time set forth in the applicable collective bargaining agreement.
Employment is contingent upon verification of employment history, background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the CCCD Board of Trustees or Chancellor. Short term/temporary assignments do not offer fringe benefits or pay for holidays or time not worked.
Job offers are conditional and are contingent upon the successful completion of satisfactory comprehensive background check (including Livescan fingerprinting) and satisfactory references, and approval or ratification by the District’s Board of Trustees or the Chancellor.
The hours of work and effective date of employment will be arranged with the supervisor. These are typically onsite. Typical hours are 8 am – 5 pm Monday through Friday. These assignments are anticipated to begin in April.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individual's interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self- disclose.
Application materials must be electronically submitted on-line at http://www.cccd.edu/ employment.
Incomplete applications and application materials submitted by mail will not be considered.
Additional Information
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APPLICATION REQUIREMENTS
To be considered for employment you must submit a complete application packet.
A complete application packet includes:
1. A complete Coast Community College District Online Employment Application.
2. A current Resume (uploaded as a separate attachment - PDF recommended)
3. Answers to ALL Supplemental Questions, if any
(please provide clear and detailed responses, where applicable, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
Candidates will also be responsible for all travel expenses if selected for an interview, the Coast Community College District does not reimburse for candidate travel expenses.
Disability Accommodations
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Coast Community College District is a multi-college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.
Since it's founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.Coast Community College District Title IX:
https://prod.cccd.edu/employees/hr/title9/index.html
The2025 Coast Community College District Annual Security and Fire Safety (Download PDF reader) Report (Download PDF reader) provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions.