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Operations Coordinator
Only One
Administration, Operations
New York, NY, USA
Posted on Thursday, September 28, 2023
Only One is the digital home for the ocean conservation movement. We leverage the power of technology and storytelling to catalyze a global audience of activists and donors. Our world-class content inspires new audiences, and our technology platform connects them with simple but effective ways to take action. We mobilize a global ocean audience to make meaningful impacts on marine life, the climate crisis, and the communities most impacted by threats to the ocean.
Only One is the digital home for the ocean conservation movement. We leverage the power of technology and storytelling to catalyze a global audience of activists and donors. Our world-class content inspires new audiences, and our technology platform connects them with simple but effective ways to take action. We mobilize a global ocean audience to make meaningful impacts on marine life, the climate crisis, and the communities most impacted by threats to the ocean.
About the Administrative Coordinator:
Only One is looking for an Administrative Coordinator to provide high-level support for the Chief Executive Officer (CEO) and Leadership team, including but not limited to cross-team coordination and supporting administrative workflow.
Responsibilities include
- Assist in meeting planning and preparation work as needed, i.e., drafting agendas and broader communications.
- Execute professional communication with both internal and external contacts, including significant prospect and client relationships.
- Coordinate scheduling and communication across the team, consultants and external partners.
- Manage general support inbox.
- Manage the CEO and Leadership Calendars.
- Development event management support.
- General writing and copyediting across the organization.
- Coordinate details of departmental meetings and/or on and off-site conferences and events.
- Manage business travel arrangements.
- Establish effective working relationships with colleagues and external contacts; may be required to provide flexible support to other teams as directed.
- Greet and assist clients and visitors at Only One events.
- Manage the Conference Room and guest passes.
- Work within and alongside the Operations Team to ensure cohesion across the organization.
- Perform other duties as assigned.
About you:
The Administrative Coordinator is a dynamic and organized individual with experience in diverse movement work. They are comfortable interfacing with all internal management, staff, board members, donors, and external contacts. They have a passion for organization and keeping things running on schedule. Problem-solving, professionalism, and solid attention to detail are core strengths. They preferably have experience in administrative support and demonstrate a high level of professionalism in dealing with confidential and sensitive information. A passion for climate and environmental justice and the oceans is essential, even if their professional experience has not been in that space.
The Administrative Coordinator is...
- An expert problem solver with strong skills in time management.
- A thoughtful team member with the ability to bring humor, humility, and kindness to the work.
- A well-rounded writer with strong communication skills.
- Committed to bringing a high level of professionalism to their work.
- Committed to a high level of strategic and contextual thinking to anticipate the needs and expectations of the CEO and Leadership team.
- Responsive and able to prioritize and complete tasks.
LOCATION
This role requires an in office presence in New York.
WHAT WE OFFER
- Stipends for personal learning development
- Competitive salary + benefits
- Unlimited PTO
Only One is committed to building a workforce composed of individuals with diverse backgrounds, abilities, and identities. We are proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status age, or any other characteristic protected by law.
Read more about our commitment to justice and equity here.