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Maritime Permitting and Logistics Officer
OceanX
Operations
Singapore
Posted on Sep 12, 2024
Maritime Permitting and Logistics Officer
OceanX
About OceanX:
OceanX is a mission to explore the ocean and to bring it back to the world through captivating media. Uniting leading media, science, and philanthropy partners, OceanX utilizes next-gen technology, cutting edge science, compelling storytelling, and immersive experiences to educate, inspire, and connect the world with the ocean and build a global community deeply engaged with understanding, and protecting our oceans. OceanX is an initiative of Dalio Philanthropies, which furthers the diverse philanthropic interests of Dalio family members. For more information, visit www.oceanx.org and follow OceanX on Facebook, Instagram, Twitter, and LinkedIn.
Position Summary:
The Maritime Permitting and Logistics Officer supports our dynamic global team by playing a pivotal role in the planning, development and execution of OceanX’s missions worldwide. The role acts as a key liaison between the Director of Missions, management team and internal and external organizations including but not limited to our Science, Media, Partnerships and Education teams. The position will report to the Director of Missions.
The Maritime Permitting and Logistics Officer is responsible for all mission logistics, permitting, visas, research, reporting, and equipment clearances for the organization. The role will additionally aid in the development and drafting of the vessel schedule, working closely with the Director of Missions and Head of Marine Operations to optimize vessel utilization.
The position requires a highly organized approach to the management and communication of several simultaneous projects and relationships. The Maritime Permitting and Logistics Officer will liaise with agencies, suppliers, partners and government officials and as such, a high degree of professionalism and tactfulness is essential. Experience in vessel operations and an understanding of oceanographic research or oceanographic equipment would also be advantageous, as well as an established network in Southeast Asia.
Position Location:
This position will be based in Singapore.
Duties and Responsibilities:
- Ensure that missions are planned and executed in an excellent way
- Support all aspects of the vessel mission process from planning through to execution
- Ownership of permitting and visa processes, including liaising with relevant agents and governing bodies to secure vessel, science, media and other permits as required
- Planning and communication of logistics (travel requirements, equipment shipment, etc.) across the organization
- Manage key processes for permits, visas, onboarding, equipment, waivers, logistics, reporting and infrastructure
- Update internal systems, records, project dashboards, reports and files throughout mission lifecycle – creating folders, granting access, publishing notes, tracking action items, scheduling follow ups, and updating project plans
- Maintain vessel schedule based on Director of Missions feedback, liaising with Marine Ops and Vessel teams
- Publish and communicate weekly reporting and meeting notes including key decisions, approvals, status updates, budgets, key risks, and escalations when necessary
- Draft mission approvals, working with legal, compliance, tax, FP&A and others as needed
- Research country requirements to advance planning, and mission pipeline
- Analyze post cruise assessments, and track issues to drive process improvements and insights
Qualifications:
- Professional Experience:
- 7-10 years relevant problem solving, project management or strategic planning experience
- Exceptional project management capabilities and experience working on large scale projects in a dynamic environment
- Proficiency with Jira, Smartsheet, Notion, Monday.com, Slack, Marine Facilities Planner and similar platforms a plus
- Field experience in marine science, media filming and/or oceanographic expeditions highly desirable
- Strong communication and networking skills, a well-established network in Southeast Asia is a plus
- Personal Attributes:
- Organized and reliable with meticulous attention to details
- A strong communicator and networker who desires to collaborate and work with numerous stakeholders
- Independent and able to make order out of chaos without a lot of direction
- An analytical thinker who solves problems logically and methodically
- Able to hold others accountable and push for solutions that will yield the best results
- Motivated to improve operational excellence by identifying problems and designing solutions
- Security-minded in handling sensitive or confidential information
Compensation and Benefits:
Compensation for the role includes a competitive salary, and an excellent benefits package, including a comprehensive employer paid medical plan and CPF.
Please note that we do not provide immigration sponsorship for this position.
At OceanX, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. OceanX treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.