Human Resources Specialist

Oceana

Oceana

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People & HR

Madrid, Spain

Posted 6+ months ago

HUMAN RESOURCES SPECIALIST

Reports to: Human Resources Europe Director

Department: Human Resources

Location: Based in Madrid

Duration: Permanent – full time

N.B. Applications will be assessed upon receipt; we therefore encourage early submission. Due to the high volume of applications received, ONLY successful candidates will be contacted.

OCEANA’s Mission

We are a leader in science-based advocacy, and we campaign for policies to make the world’s oceans more abundant, vibrant, and biodiverse. We operate as a combined international organisation. Through recent expansion, our talented staff consists of about 250 people, working in more than 12 countries, including scientists, communications, policy and advocacy experts.

When you work at Oceana, you are part of an organisation that changes people's lives by protecting the oceans, improving food security and enhancing livelihoods. Whether you are contributing as a policy advocate, expert, fundraiser, or team member, you play a pivotal role in helping people achieve their goals every day. Our culture is one of talented people working together with a common purpose.

As an Oceana team member, you know that what you do matters. Join us today to protect the world’s oceans and restore them to their former level of abundance

The role:

The Human Resources Specialist for Oceana in Europe plays a significant role in the Human Resources department and serves as the main focal point for employees in Europe. Key responsibilities include providing guidance and support to employees on all aspects of Human Resources issues as well as being responsible for administrative management of the employee lifecycle. This role will also support the Human Resources Director in handling a diverse set of tasks.

Main Responsibilities:

Human Resources Administration

  1. Manage personnel files, contracts, addendums, parental leave processes, sick leave, and other administrative tasks in accordance with our HRIS (Human Resources Information Systems), ensuring accurate input into the system while maintaining and updating Human Resources data.
  2. Contribute to HR (Human Resources) department goals, including metrics, queries, and ongoing reports.
  3. Support the HR Director on a day-to-day basis (employment contracts, payroll, absenteeism, training actions, onboarding, leave, etc.).
  4. Provide support and guidance on human resources-related matters for employees in Europe.
  5. Manage all administrative processes (contractors, purchase orders, invoices, offer letters, health and safety and benefits).
  6. Responsible for maintaining, keeping and providing all the required data pertaining to labour law audits, donors, tax compliance and labour law processes.

Health & Safety.

  1. Responsible for reviewing health and safety procedures, plans, permits, and reports across offices in Europe (audits, medical revisions, risk yearly reports, legislation updates, and emergency plans) acting as a point of contact for safety queries and emergency plans.
  2. Ensure compliance with regulatory requirements for office safety across the organization in collaboration with Human Resources Director.
  3. Responsible for the administration of Expedition safety procedures.
  4. Support the Human Resources Director in monitoring "psychosocial risk policies", "health and safety during travel", "accidents", "emergency plans" and "well-being policies".

Talent and development

  1. Utilise ADP's talent management software to manage recruitment processes (creating job advertisements, posting positions, conducting screening interviews, and supporting hiring managers during technical testing).
  2. Perform all administrative tasks related to onboarding and employee orientation, including data entry into human resources information systems (HRIS) and facilitation of the transition from candidate to employee.
  3. Managing the training consultants and providers to ensure that they adhere to established processes while managing training logistics in accordance with the company's specific training requirements.
  4. On an annual basis, provide support for the "Performance Review Process."

Other

Support the Human Resources Director with any other tasks related to the Human Resources function.

Candidate Requirements:

Education and work experience:

Bachelor’s degree in psychology/human resources management or related field and 7 years of Human Resources experience, or equivalent combination of education and experience.

Skills and knowledge:

  1. A strong sense of ethics and professionalism.
  2. Ability to work independently and solve problems analytically and creatively.
  3. Focused on achieving results.
  4. Excellent organizational skills and attention to detail.
  5. Ability to prioritise and efficiently execute a high volume and broad scope of tasks.
  6. Technical savvy.
  7. Good written and verbal communication skills in both English and Spanish.
  8. Confidentiality is a must.

The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and are a reasonable representation of its activities.

Oceana is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. Oceana values a diverse workforce and welcomes people different from each other in many ways, including characteristics such as race, gender, sexual orientation, religion, ethnicity, and national origin. Oceana considers all qualified candidates and seeks to recruit from a diverse candidate pool.

Oceana’s offices in Europe operate on a hybrid schedule and employees are required to work from their assigned office on Tuesday, Wednesday, and Thursday, while the employees may work from home on Monday and Friday.

If you are interested in this offer, please send your updated CV and Motivation Letter in English to the attention of “Director of Human Resources, Europe” Mar Tello, until June 24th, 2024, midnight CET. Applications will be reviewed on a rolling basis, so better submit as soon as possible. Only candidates shortlisted for an interview will be contacted. FUNDACION OCEANA is the Controller of the Data Subject’s personal data and informs him/her that these data shall be processed in accordance with the provisions of Regulation (EU) 2016/679 of 27 April (GDPR) and the Organic Law 3/2018 of 5 December (LOPDGDD), for a legitimate interest of the Controller, providing the following information on the processing:

  • Purpose of the processing: to include the Data Subject in the personnel selection processes, analyzing the applicant’s profile with the aim of selecting the best candidate for the Controller’s vacancy.
  • Legitimacy of the processing: unequivocal consent clearly indicated by the Data Subject.
  • Data storage criteria: data will be stored for a maximum period of one year, after which the data will be erased, guaranteeing full respect for confidentiality both in the processing and subsequent destruction. To this effect, once this period has elapsed, and if you wish to continue participating in the Controller’s selection processes, please send us your CV again.
  • Updating data: in the event of any modification to your data, please inform us in writing as soon as possible to keep your data duly updated.
  • Data disclosure: Your data may be communicated to third parties because it is necessary to achieve the purpose of the treatment, or by legal obligation.
  • Rights of the Data Subject:
    • Right to withdraw consent at any time.
    • Right of access, rectification, portability and erasure of data and the limitation or objection to their processing.
    • The right to file a claim with the Spanish Supervisory Authority (www.aepd.es) if you consider that the processing does not comply with the current legislation.
  • Contact information to exercise their rights: FUNDACION OCEANA. Gran Vía 62, 7 Izq. - 28013 Madrid. Email: europe-edata@oceana.org

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