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HR Operations and Administration Associate
Ocean Energy Pathway
This job is no longer accepting applications
See open jobs at Ocean Energy Pathway.See open jobs similar to "HR Operations and Administration Associate" Schmidt Marine.People & HR, Operations
London, UK
GBP 45k-45k / year
Posted 6+ months ago
Location: UK (Hybrid position, 1 day a week in London required)
Salary range: Up to £45,000, dependant on experience
About Us: Ocean Energy Pathway (OEP) is a not-for-profit organisation on a mission to accelerate the global clean energy transition by unlocking the immense potential of offshore wind power. We do that by delivering programmes in new markets that build effective collaboration, engage and educate key stakeholders, and offer structured technical assistance to support governments, industry, and civil society to fast-track the deployment of sustainable offshore wind projects. We work closely with industry and civil society organisations across the oceans-climate-energy nexus.
Role Description
We are seeking a detail-oriented and proactive HR Operations and Administration Associate to join our Operations team. In this role, you will support essential HR functions, streamline operational processes, and ensure an excellent employee experience. The ideal candidate is skilled in managing HR documentation, handling employee inquiries, and supporting HR compliance and data accuracy. You will play a key role in executing onboarding and offboarding processes, coordinating benefits administration, maintaining employee records, and supporting payroll activities. As we are a scaling SME, you will also be expected to support wider team functions with some administrative duties, including (but not limited to) supporting the Chief of Staff on events and other key set-piece logistics. This is an excellent opportunity for someone who is passionate about HR operations, enjoys working in a dynamic environment, and is committed to providing a seamless HR experience for all employees. The successful individual will enjoy the challenge of being able to support the wider growth and success of our company through supporting other team members in non-HR tasks where needed.
Reports to: You will report to and work closely with the Operations Director and will interact with the Chief of Staff, Finance Associate, wider secretariat and country teams on a regular basis. We also have a senior external fractional HR practitioner that you would work closely with or more complex HR tasks and challenges
Preferred Skills / Beneficial Attributes
- HR Operations Experience: 1-3 years of experience in HR operations, HR administration, or a related HR support role.
- Employee Lifecycle Knowledge: Familiarity with HR processes, including onboarding, offboarding, employee data management, and compliance.
- HRIS Proficiency: Experience using HR Information Systems (HRIS) and related software; familiarity with Charlie HR is a plus (our HRIS system)
- Data Management and Reporting: Strong skills in maintaining accurate HR records and generating reports, with proficiency in Microsoft Excel or Google Sheets.
- Payroll and Benefits Support: Exposure to payroll administration and benefits coordination, ensuring compliance and employee satisfaction.
- Employment Law Awareness: Basic understanding of employment laws and regulations to support HR compliance
- Problem-Solving Skills: Ability to identify issues in HR processes and propose efficient, compliant solutions.
- Interpersonal and Communication Skills: Strong verbal and written communication skills, with the ability to handle sensitive employee information with discretion.
- General administrative duties: Experience of providing administrative support more widely than HR roles, this might include supporting events or conferences, some diary coordination etc
- Attention to Detail: High level of accuracy in managing documentation, data entry, and compliance tasks.
Key Responsibilities:
HR administrative support (70%)
- Onboarding and Offboarding: Coordinate and manage all aspects of the employee onboarding and offboarding processes, including preparation of documentation, orientation scheduling, and equipment allocation.
- HRIS and Data Management: Maintain and update employee records in the HR Information System (HRIS) to ensure data accuracy and compliance with company policies and legal requirements.
- Employee Records Maintenance: Manage and organise confidential employee files, ensuring records are complete, accurate, and compliant with retention policies.
- Policy and Compliance Assistance: Support HR compliance by assisting with audits, reviewing documentation for accuracy, and staying up-to-date on relevant employment laws and regulations.
- Employee Relations and Inquiries: Respond to employee inquiries regarding HR policies, benefits, and general HR questions, working with our fractional HR Senior Manager where necessary and appropriate for more complex issues
- HR Reporting and Metrics: Generate regular and ad hoc reports on HR metrics, including headcount, turnover, and other key indicators to support data-driven decision-making.
- Leave and Absence Management: Process and track employee leave requests, ensuring compliance with company policies and applicable laws
- Process Improvement: Assist in identifying opportunities to improve HR operational efficiency, streamline workflows, and enhance the employee experience.
- HR performance review management: Assist the Operations Director in preparing for and undertaking the mid-year and annual performance review processes
Finance operations support (15%)
- Benefits Administration Support: Assist with benefits enrolment, changes, and inquiries; support the open enrolment process and act as a point of contact for employee benefits questions, working closely with our Finance Associate
- Payroll Support: Collaborate with our Finance Associate to ensure timely and accurate processing of employee payroll, including data entry of new hires, terminations, and changes in employee status.
Chief of staff and wider team administration support (15%)
- Helping support OEP’s Chief of Staff in event management and planning including administrative duties such as diary management, agenda setting on key set-piece events
- Providing ad hoc administrative support to the Chief of Staff or other team members on key projects
Benefits & Compensation
- A collaborative and inclusive work environment
- Flexible working with a remote-first ethos
- Private Healthcare
- Competitive salary
- Professional development opportunities with specific budget allocated towards employee skills and career development
- Potential for work travel
Application Process
Apply through Linked In on our company page
This job is no longer accepting applications
See open jobs at Ocean Energy Pathway.See open jobs similar to "HR Operations and Administration Associate" Schmidt Marine.