Administrative Assistant

NOAA Fisheries

NOAA Fisheries

This job is no longer accepting applications

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Administration, Education
St. Petersburg, FL, USA
Posted on Wednesday, February 7, 2024

Summary


This position is in the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Southeast Regional Office (SERO) with one vacancy located in Saint Petersburg, Florida.

This position is also announced under vacancy number NMFS SERO-24-122281912-ST, which is open to Status Candidates. You must apply to both announcements if you want to be considered for both.

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Overview

  • Accepting applications
  • Open & closing dates

    02/06/2024 to 02/20/2024

  • Salary

    $49,025 - $85,844 per year

  • Pay scale & grade

    ZA 2

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    Location

    1 vacancy in the following location:

  • Remote job

    No

  • Telework eligible

    Yes—as determined by the agency policy.

  • Travel Required

    Not required

  • Relocation expenses reimbursed

    No

  • Appointment type

    Permanent -

  • Work schedule

    Full-time -

  • Service

    Competitive

  • Promotion potential

    None

  • Job family (Series)

    0341 Administrative Officer

  • Supervisory status

    No

  • Security clearance

    Not Required

  • Drug test

    No

  • Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

  • Trust determination process

    Suitability/Fitness


  • Announcement number

    NMFS SERO-24-12281911-ACWA

  • Control number

    774600200

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Duties

As an Administrative Assistant, you will perform the following duties:

  • Aids management and supervisors in key administrative areas, including budget, procurement, time and attendance, travel, property management, telecommunication, government purchase card, and acquisitions.
  • Prepares and tracks correspondence to ensure a timely response. Evaluates inquiries and correspondence determining action required, which office for response and forwards to the appropriate staff. Screens incoming office information and directs for appropriate action.
  • Assists with the preparation of administrative records and provision of government documents based on applicable statutes, regulations, and guidelines. Maintains records for all administrative functions assigned. Assists with the design and maintenance of Division file plan; files and ensures accessibility of documents and follows records-retention requirements. Operates electronic records management systems.
  • Assists with coordinating and planning procurement and contracting actions and practices to properly execute purchase order requests. Generates requisitions for procurement actions above the micro-purchase threshold, routing them to appropriate officials for review and approval.
  • Assists with managing and coordinating accountable property management functions including property receiving and documentation, reconciliation, annual inventory, excess/pickup, moves, transfers, name changes, resolving property issues, and processing reports of lost/stolen property.
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Requirements

Conditions of Employment

This Public Notice is for an Administrative Careers with America (ACWA) covered series at the Band II (ZA-2 GS-7 equivalent). This ACWA Assessment is for the GS-7 equivalency.

This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.

The ZA-2 is equivalent to the GS-07 to GS-10. This position is being advertised at the GS- 07 equivalent only.

NOTE:
* A one-year probationary period may be required.
* Payment of relocation expenses is not authorized.
* This position is in the bargaining unit. This position is covered by (2196).
* Relocation incentives may be authorized.
* Recruitment incentives may be authorized.

Key Requirements:

  1. Applicants must be U.S. Citizens.
  2. More requirements are listed under Qualifications and Other Information.
  3. Must be registered for Selective Service, if applicable (www.sss.gov)
  • A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
  • Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy.

EDUCATION: There is no positive education requirement for this position.

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the ZA-2 or GS-07
SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZA-1 or GS-05 in the Federal service. Specialized experience MUST include all of the following:

  • Assisting with administrative functions including developing, evaluating, monitoring or advising on correspondence received on organizational programs, OR
  • Supporting management with administrative functions such as budget, personnel, procurement, travel, space or property management.

OR

SUBSTITUTION OF EDUCATION: 1 full year of graduate level education

OR

Superior Academic Achievement (S.A.A): A grade point average (GPA) of 2.9 or higher based on a 4.0 scale for all completed undergraduate courses, or those completed in the last 2 full years of undergraduate study; a GPA of 3.5 or higher based on a 4.0 scale for required courses completed in a major field of study, or those courses completed in a major field of study during the last two years of undergraduate study; class standing of upper third of the graduating class in the college, university, or major subdivision of the college; or membership in a national Scholastic Honor Society certified by the Association of College Honor Societies, excluding freshman honor societies. [Note: You must include a copy of your transcripts for verification and ensure your application clearly states how you meet Superior Academic Achievement.]

OR

Combination of education and experience: A combination of graduate level education and specialized experience.

Education

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., Bio 101, Math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Note: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration. For more information on how foreign education is evaluated visit: OPM Foreign Education Evaluation.

Additional information

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories. The categories are "gold", "silver" and "bronze". However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview. The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

  • Educational Experience (ACWA)
  • Mathematical Skills (ACWA)
  • Rating (ACWA)
  • Social Organizations (ACWA)
  • Work Experience (ACWA)


How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. For more information on Category Rating, please go to Category Rating.


To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12281911
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Required Documents

Required documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.

A complete application package includes a resume, required documents and completion of the vacancy announcement questionnaire. Please see this guidance: What to include in your resume

You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose, for each work experience at a minimum, your resume must include; job title(s) (including job series and grade, if federal); description of duties or work performed; education; starting and ending dates (month and year); and hours worked per week and/or full-time or part-time. If identifying as part-time you must state the number of hours per week. (NOTE: A full-time work schedule requires most employees to work 33-40 hours during the work week. A part-time schedule requires an employee to work less than full-time, but for a specific number of hours (usually 16-32 hours per administrative work week) on a prearranged scheduled tour of duty.)


Transcripts

If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

Veterans' Preference Eligibles

If you are claiming veterans' preference you must provide a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions (i.e., Honorable or General Discharge). Note: If you have more than one DD-214 for multiple periods of active duty, submit a copy for each period of service.

If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans' preference and that your character of military service is honorable.

If you are claiming 10-point veterans' preference, in addition to the documents specified above, you must also submit documentation that supports your claim, e.g., an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, or the award of the Purple Heart, etc. The overall rating must be identified on your certification letter or separation orders. Documentation must be received by the closing date shown in this vacancy announcement. If you fail to submit any of the required documentation, you will not be granted veterans' preference.

Additional information on veterans' preference can be found in the VetGuide.

Career Transition Assistance Plan (CTAP) & Inter-agency Career Transition Assistance Plan (ICTAP) Eligibles

--If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes:

  • copy of the agency notice;
  • your most recent Performance Rating; and
  • your most recent SF-50 noting current position, grade level, and duty location.
If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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How to Apply

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Agency contact information

Applicant Inquiries

Address
NOAA Office of Human Capital Services (OHCS)
1315 East West Hwy
SSMC4
Silver Spring, MD 20910
US
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Next steps

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This job is no longer accepting applications

See open jobs at NOAA Fisheries.