Acquisition Management Specialist (Grants)

NOAA Fisheries

NOAA Fisheries

Multiple locations
Posted on Wednesday, September 13, 2023

Summary

This position is located within the Department of Commerce (DOC), National Oceanic and Atmospheric Administration, National Marine Fisheries Service, West Coast Region (WCR), Operations, Management and Information Division with 1 vacancy located in Seattle, WA; Boise, ID; Lacey, WA; Portland, OR; Santa Rosa, CA; Sacramento, CA; or Long Beach, CA.

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Overview

  • Accepting applications
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This job is open to

Clarification from the agency

Open to current or former Federal employees w/perm comp status; OR those under a special or non-comp appointing authority (e.g. VRA, disabled, Pathways Interns; Recent Grads who are eligible for non-comp conversion, etc.); OR current or former employees who are serving, or previously served, on temp or term appt in a land management agency; OR veterans with preference or have been separated from the armed forces under honorable conditions after approx 3yrs or more of continuous active service.

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Duties

This position is also announced under vacancy NMFS WCR OMI-23-12040404-DE , which is open to all US Citizens or Nationals. You must apply to both announcements if you want to be considered for both.

As an Acquisition Management Specialist, you will perform the following duties:

  • Serves as program specialist for a full cycle Acquisition and Grant Program of the pre-award, award and post-award closeout process.
  • Conducts analysis of grants and acquisition funding and obligation data.
  • Coordinates regional programs and operations in support of competitive and non- competitive grant programs and cooperative agreements.

Note: The duties are at the full ZA-3 performance level and the ZA-2 are developmental leading to such performance.

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Requirements

Conditions of Employment

This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.

The ZA-2 is equivalent to the GS-7/10, however this vacancy is being announced at the GS-7.
The ZA-3 is equivalent to the GS-11/12.


NOTE:
*A one year probationary period may be required.
*If selected, an OGE Form 450 financial disclosure is required

*Relocation/recruitment incentives may be authorized.
*PCS/relocation is not authorized,
*
This position is not in the bargaining unit.

Key Requirements:

  1. Applicants must be U.S. Citizens.
  2. More requirements are listed under Qualifications and Other Information.
  3. Must be registered for Selective Service, if applicable (www.sss.gov).
  • A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
  • Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
  • If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy.

SPECIALIZED EXPERIENCE: Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Specialized Experience:

To qualify at the ZA-2 or GS-7 level:

SPECIALIZED EXPERIENCE: Applicants must possess one full year {52 weeks) of specialized experience equivalent to the ZA-1 or GS-5 in the Federal service. Specialized experience MUST include all of the following:
  • Assisting with routine contract administrative tasks including pre-award procedures and close-out functions;
  • Utilizing automated financial systems to process procurement documents, and update and maintain an organizations' financial systems and databases; AND
  • Supporting acquisition management and procurement administrative functions to ensure regulatory compliance.
OR

SUBSTITUTION OF EDUCATION: One year of graduate-level education or Superior Academic Achievement. S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.
1. Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
2. Grade-point average (G.P.A.) -- Applicants must have a grade-point average of:
- 2.9 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or
- 3.5 or higher out of a possible 4.0 (''B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. Election to membership in a national scholastic honor society in one of the national scholastic honor societies recognized by the Association of College Honor Societies.

OR

COMBINATION OF EDUCATION AND EXPERIENCE: A combination of graduate-level education and experience, as described above, may be used to qualify for his position.

To qualify at the ZA-3 or GS-11 level:

SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZA-02 pay band or GS-09 grade level in the Federal service. Specialized experience MUST include all of the following:
  • Assisting in the preparation, award, and post award processes of acquisitions and grants for a wide variety of program efforts;
  • Providing guidance and expertise to customers on contracting and grant processes; and
  • Assisting with assessments for new and current contract activities, in order to evaluate outcomes and take corrective action.
OR

SUBSTITUTION OF EDUCATION: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

OR

COMBINATION OF EDUCATION AND EXPERIENCE: A combination of education and experience as described above.

NOTE: Only graduate education in excess of two years is qualifying for combination.



Additional Salary Info:
Boise, ID: ZA-2 $46,696-$81,771 ZA-3 $69,107-$107,680
Sacramento, CA: ZA-2 $51,425-$90,054 ZA-3 $76,106-$118,586
Long Beach, CA: ZA-2 $54,067-$94,679 ZA-3 $80,015-$124,677
Seattle, WA: ZA-2 $51,934-$90,945 ZA-3 $76,860-$119,760
Portland, OR: ZA-2 $50,094-$87,723 ZA-3 $74,137-$115,518
Lacey, WA: $51,934-$90,945 ZA-3 $76,860-$119,760
Santa Rosa, CA: $57,778-$101,179 ZA-3 $85,508-$133,236

Education

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., Bio 101, Math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Note: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration. For more information on how foreign education is evaluated visit: OPM Foreign Education Evaluation.

Additional information

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (Yes/No, Multiple Choice questions). However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

  • Acquisition Strategy
  • Grants Management
  • Performance Measurement


NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible and/or not qualified.

To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12040403
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Required Documents

Required documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.

  • A complete application package includes a resume, required documents and completion of the vacancy announcement questionnaire. Please see this guidance: What to include in your resume
  • You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose, for each work experience at a minimum, your resume must include; job title(s) (including job series and grade, if federal); description of duties or work performed; education; starting and ending dates (month and year); and hours worked per week and/or full-time or part-time. If identifying as part-time you must state the number of hours per week. (NOTE: A full-time work schedule requires most employees to work 33-40 hours during the work week. A part-time schedule requires an employee to work less than full-time, but for a specific number of hours (usually 16-32 hours per administrative work week) on a prearranged scheduled tour of duty.)
  • SF-50, "Notification of Personnel Action: If you are a current or former Federal employee, you must provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade (do not submit an Award SF-50). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Failure to do so will result in an ineligible rating.
  • Veteran's documentation: If you are requesting consideration under Veterans Employment Opportunity Act (VEOA) you must submit a copy of your Member 4 DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service) and/or any other required supporting documents (VA Letter). For more information, please click here.
  • Active Duty Service Members: You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit.
  • Documentation supporting eligibility for non-competitive appointment, (severely disabled, eligible veterans, certain military spouses, etc.)
  • Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.

OPTIONAL DOCUMENTS:

  • Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager.

    • Performance Appraisal - Submit the most recent performance appraisal (dated within the last 3 years) showing the official rating of record, signed by a supervisor. Do not submit a performance plan that does not include this information.
    • Awards - Copies of any award received within the last 3 years.
  • Applicants may submit these documents during the application process.
Transcripts

If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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How to Apply

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Agency contact information

Kimberly Hicks Kimberly Hicks

Address
NOAA Office of Human Capital Services (OHCS)
1315 East West Hwy
SSMC4
Silver Spring, MD 20910
US
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Next steps

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