Manager, Funding Source Administration



Washington, DC, USA
Posted on Thursday, May 2, 2024


The Manager, Funding Source Administration (Manager) will provide financial and administrative support to the agreement lifecycle of funding received by the Foundation. The Manager is responsible for management of pre-award, award, post award and closeout activities of the funding source agreements while maintaining the portfolio of awards in the Foundation’s databases. The Manager will report to the Director, Funding Source Administration.


  • Manage all aspects of the grant process, from application to closeout, ensuring adherence to funder guidelines and organizational policies.
  • Manage the process of routing, vetting, and obtaining approval of new or modified funding.
  • Activate, process, and maintain funding sources and modifications within the designated portfolio in the Foundation's Funding Source Management System, ensuring data efficiency, integrity, and consistency.
  • Assist Funding Source Managers in proposal preparation and review all proposal and agreement documentation for accuracy and completeness.
  • Coordinate efforts between Funding Source Managers and Finance to ensure consistency and integrity of grant data.
  • Assist Director, Funding Source Administration in preparing Term-Sheets, Mid-agreement and Closeout Reports and conducting Kick-off, Mid-agreement and Closeout Meetings.
  • Regularly work with Funding Source Managers to assess financial progress against approved budget, evaluate efficiency in fund utilization, and make necessary adjustments to overcome challenges.
  • Thoroughly analyze funding source agreements to pinpoint any inconsistencies, gaps, or areas lacking clarity regarding terms, conditions, and responsibilities. Promptly and effectively communicate any identified issues to relevant stakeholders.
  • Understand and ensure compliance with all requirements outlined in funding source agreement throughout the period of performance.
  • Ensure accurate and timely financial reporting to funders and internal stakeholders to measure impact and maintain accountability.
  • Provide interpretation of awards, federal and state regulations and institutional policies and procedures to ensure compliance with award terms and conditions.
  • Provide technical assistance and problem-solve issues relating to specific inquiries of Funding Source Managers.
  • Ensure Funding Source agreements and all other relevant organizational records are timely uploaded and maintained in the Funding Source Management System.
  • Manage timely submission of funder reports of the funding sources within the designated portfolio.
  • Work with Director, Funding Source Administration to develop, document and maintain Funding Source Management Policies and Procedures.
  • Assist Director, Funding Source Administration in providing training materials and training Foundation staff (FSA team, Grants Administrators, Program staff, etc.) on funding source administration policies and procedures, including the proper use of the Foundation’s funding source management system.
  • Manage and/or assist with special projects in Funding Source Administration.
  • Perform other tasks and assignments as directed by Director, Funding Source Administration, and Chief Financial Officer.


  • Bachelor’s degree, preferably in business, accounting or finance.
  • Three to five years of demonstrated related experience in grants management and agreements administration with donors such us U.S. Government (e.g., USDA, DOI, EPA) Foundations and Corporate Donors.
  • Demonstrated success working across the full cycle of award management and implementation.
  • Proven ability to communicate effectively and work with non-grants professionals, to help them understand award management processes and procedures.
  • Proficiency with Microsoft Excel required, Power Point experience is a plus.
  • Working knowledge of Uniform Guidance, 2 CFR Part 200.
  • Ability to function independently and decisively in a fast-paced environment and apply knowledge and understanding in broad contexts.
  • Detail-oriented with discipline of data management to maintain accurate and complete information.
  • Excellent organizational and communication skills.
  • Flexibility to prioritize tasks effectively and handle multiple tasks and deadline pressures.
  • Highly service-oriented, team-oriented, and goal oriented with great flexibility to identify priorities, manage and respond to competing deadlines and priorities.
  • Positive “team player” attitude with the ability to work independently in a rapidly changing environment.
  • Demonstrate interest and enthusiasm for embracing change and consistently seeking opportunities to expand knowledge and skillset.


Commensurate with experience.


Washington, DC

Application Notes:

Please submit a cover letter describing your interest and qualifications, and resume.

Applicants must be currently authorized to work in the US on a full-time basis.

Equal Opportunity Statement - The National Fish and Wildlife Foundation complies with all applicable federal, state and local laws in its commitment to being an equal opportunity employer. The Foundation does not discriminate against applicants or employees on the basis of race, color, religion, age, sex, national origin, ancestry, marital status, personal appearance, citizen status, disability, sexual orientation, gender, identity or expression, pregnancy, child birth or related medical conditions, family responsibilities, matriculation, genetic information, political or union affiliation, veteran status or any other status protected by applicable law.

Disclaimer - The statements contained herein are intended to describe the general nature and level of work to be performed by the employees in these positions. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in each position. Other responsibilities, duties, and skills may be assigned and management retains the right to add or change the responsibilities, duties, and skills at any time.