Staff Biologist - Laboratory Operations Specialist

Mote Marine Laboratory & Aquarium

Mote Marine Laboratory & Aquarium

Operations
Sarasota, FL, USA · North Sarasota, FL, USA
Posted on Tuesday, January 30, 2024

Mote Marine Laboratory is an Equal Opportunity Employer and actively seeks to diversify its work force. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category. Mote Marine Laboratory participates in E-Verify.

Unless otherwise noted all positions are located in Sarasota, FL

Current open positions:

Postdoctoral Fellow, Seagrass Ecosystem Research

Mote Marine Laboratory is seeking candidates for a Postdoctoral Fellowship in Seagrass Ecosystem Research. Seagrass Ecosystems are critically important to Florida’s ecology and economy, serving vital functions for various fisheries, nursery habitats for a variety of keystone species, sediment stabilization, absorbing nutrients, and coastal resilience. This position will assist in the development of cutting-edge propagation and out-planting technologies, establishing the research structure for ensuring the most genetically resilient seagrass strains are utilized in restoration (similar to Mote’s proven success with coral research and restoration), bringing together the best and brightest scientists and practitioners to collaborate on science-based solutions (similar to Mote’s proven success under the Florida Red Tide Mitigation and Technology Development Initiative), serve as the hub for innovative applied restoration research (similar to the Protect Our Reefs Grant Program), and act as a conduit to education/outreach statewide managed areas in need of seagrass restoration.

Mote is celebrating over 68 years as one of the few remaining independent, non-profit international marine research laboratories. The Mote research enterprise has more than 25 diverse research programs, an array of education/outreach programs, and an aquarium featuring working laboratories with more than 100 marine species. Mote currently has almost 300 staff and 1500 volunteers that are located on its main campus in Sarasota and across seven additional campuses/facilities including a state-of-the-art 200 acre marine and freshwater aquaculture research park, a 19,000 square foot International Center for Coral Reef Research & Restoration in the Florida Keys and work is underway for the over 100,000 square foot Science Education Aquarium.

The Mote scientific expertise is considerable and diverse, and is augmented by approximately 150 non-resident scientists from over 100 different U.S. and international institutions who are involved in projects at Mote. In addition, more than 70 non-resident scientists from around the world have been appointed as Adjunct Mote Scientists due to their significant level of sustained collaboration with Mote scientists and regular use of Mote facilities to conduct their research.

Mote envisions significant growth of its Seagrass Ecosystem Research Program as part of the evolution of its current Sarasota campus into an International Marine Science, Technology and Innovation Park, continued expansion of the Mote Aquaculture Research Park, and stand up of satellite campuses/facilities along the Florida coral reef. The position also affords the opportunity for hosting of visiting scientists, interactions with scientists from multiple disciplines at Mote, and oversight of student interns and volunteers. Postdoctoral Fellows are selected based on their ability to not only strengthen and diversify the laboratory’s significant existing research expertise, but also the potential to establish their own innovative research initiatives that address Mote’s Beyond 2020 Vision & Strategic Plan.

Recent (after 2020) PhD graduates are invited to apply. Applicants with a firm expectation of graduation by Spring 2024 will be considered. This full-time position includes an annual salary of $60,000 -$70,000, health insurance with family options, and benefits include an opt-in retirement plan with employer matching, leaves for holidays, illness, and vacation, and other benefits. The Postdoctoral Fellow will also have an established researcher assigned to serve as a Mentor and will receive office/laboratory space at the Mote Aquaculture Research Park in Sarasota, and funds for startup, operations, and travel. The Fellowship will be for a period of three years assuming appropriate annual progress and exemplary Fellows may be invited to join Mote as a Staff Scientist upon completion of their initial three-year appointment.

Interested applicants should submit electronic files in pdf format including:

Cover letter addressed to Kevin Claridge, Vice President of Sponsored Research and Coastal Policy, of interest including present employment status
Academic transcript of doctoral studies
Copy of PhD if achieved, and expected graduation date.
Curriculum vitae
Two-page essay, excluding references and exhibits, describing intended research and mentors.
Three representative journal publications, in press or published
Names and contact information for three references

Applications should be submitted by selecting “2023 Postdoctoral Fellow, Seagrass Ecosystem Research” at https://mote.smapply.org/prog/job_applicants or by mailing a single package to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236.

Review of applications will begin November 1, 2023 and will close when filled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected category. We are interested in every qualified candidate who eligible to legally work in the United States. However, we are not able to sponsor visas at this time. Questions regarding this position may be sent to Kevin Claridge, Vice President of Sponsored Research and Coastal Policy Programs at kclaridge@mote.org.

Venue Rental Manager

The Venue Rental Manager’s primary responsibility is the oversight of all venue rental operations, to ensure each venue rental client receives outstanding service. The Venue Rental Manager is responsible for increasing revenue through the growth and cultivation of the program. The Venue Rental Manager will be responsible for coordinating and executing all events, managing staff, and ensuring that Mote’s venues are running smoothly and efficiently. ​​The position requires forward thinking to elevate the venue rental program with the ultimate goals of increasing Mote awareness, aquarium and event attendance, as well as member and donor growth, engagement and retention.

Responsibilities:

  • Develop strategies for promoting the various Mote venues and assist in marketing, promotion, and public relations efforts related to the program. Manage venue rental promotional platforms (WeddingPro, Mote webpage for Venue Rentals, etc.)
  • Maintain existing relationships and create new relationships with vendors and key stakeholders through networking and community involvement related to the local events industry.
  • Prepare Mote venue rental packages and pricing options, evaluating sales and suggesting changes as needed.
  • Manage all administrative tasks of the Department, such as preparing reports, creating annual budgets and managing revenue/expenses.
  • Serve as the main contact to the sole catering partner at Mote SEA and the various catering vendors at the various campuses. Supervise caterers’ communication with Mote venue rental clients.
  • Manage all maintenance and repairs of the venue grounds, property, equipment, and facilities, ensuring that the venue and facilities are clean and organized.
  • Manage all bookings for events and liaise with the clients to determine event logistics.
  • Develop long-lasting relationships with clients to drive repeat business. Create and maintain the client database for additional revenue opportunities.
  • Supervise the Venue Rental team members within the Department and ensure all responsibilities are tasks are executed in a professional and efficient manner
  • Oversee creation of contracts and invoices for venue rentals.
  • Oversee billing and tracking of all payments/service fees by clients.
  • Oversee pre-event coordination of all aspects of venue rentals.
  • Communicate details with internal teams
  • Communicate details with vendors and external partners
  • Oversee communication with Mote’s A/V Department to schedule and coordinate the rental of sound equipment, furniture, and other venue equipment.
  • Oversee execution of venue rentals, typically taking place after business hours and/or on weekends.
  • Oversee vendor load in.
  • Complete venue preparation tasks.
  • Oversee events volunteers (if applicable.)
  • Monitor cleanup after events have taken place making sure all Mote rules have been followed.
  • Tend to any incidents, queries or complaints.
  • Communicate and enforce all security regulations and protocols.
  • Model and support employees to put safety of guests, staff, volunteers, and animals as a top priority
  • Evaluate staff performance for annual reviews as well as on a continual basis and provide staff with regular feedback on their job performance.
  • Assist the Mote Events team as needed in planning and execution of Mote Aquarium events, member events, fundraising events, educational events, donor receptions and symposiums in support of the various Mote departments.

Additional Responsibilities:

  • Put safety of guests, employees, interns and volunteers as a top priority.
  • Exercise discretion and independent judgment with respect to matters of significance.
  • Communicate accurately, effectively, and regularly with members of other departments (Communications, Education, Development, Facilities, Finance, etc.)
  • Ensure continued compliance of related plans, policies, procedures, laws and standards.
  • Local, state, and federal laws
  • Music licensing
  • AZA standards
  • Safety drills – fire, lost child, animal escape, etc.
  • Disaster preparedness – hurricane, pandemic, etc.

Working Hours: Regular office hours Monday through Friday with the understanding that flexibility is required to provide coverage for events after hours (some late into the evening) and weekends. Due to the nature of this position weekend, holiday and evening or early morning duty will often be required.


Minimum Requirements: First Aid and CPR certified or willing to attain within 3 months of hire date

Education: Bachelor’s degree in business, hospitality, or a related field

Experience: 3+ years’ proven experience in operations management of a multi-purpose event venue. Computer literate, able to work accurately and efficiently with clients and vendors. Detail oriented with event planning experience. Excellent communication and interpersonal skills, particularly in relationships with clients, volunteers, donors, staff and aquarium visitors. Ability to manage multiple projects independently. Must be able to create layouts, place rental orders, and manage events from start to finish. Ability to self-start is required.

To Apply: Interested applicants should apply on line by choosing “2024 Venue Rental Manager” at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm February 16, 2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category. Mote participates in E-Verify.

Guest Services Associate (Full Time and Part Time Positions Available)

The Guest Services Associate serves as a first point of contact for Mote Aquarium guests. This position is responsible for a variety of guest service operations including daily ticketing and memberships, warmly greeting and assisting guests, and operating specialty stations such as Virtual Reality and Fossil Creek. The Guest Services Associate will interact with guests and provide exceptional customer service with the goal of exceeding guest expectations for their visit.

Job Responsibilities:

  • Greet every guest in a friendly and welcoming manner
  • Provide a great aquarium experience by assisting guests with any questions or concerns and providing direction as it relates to any aquarium programs
  • Work with the point of sale system to accurately conduct transactions using cash, credit cards, checks, coupons, and vouchers
  • Sell Aquarium memberships and educate guests on opportunities for ticket transfers, renewals, and upgrades, in alignment with membership goals
  • Provide excellent customer service through knowledge of all Aquarium experiences, offerings and basic operations
  • Operate the Virtual Reality station by conducting transactions to sell rides, teaching guests how to safely operate equipment, and troubleshooting any program issues
  • Operate the Fossil Creek area by giving guests directions on sifting for the fossils, identifying fossils, selling fish food for the freshwater ponds, stocking materials and preparing sand drying areas
  • Control guest entry by adhering to ticket times, directing guests to the appropriate line, and answering all questions relating to their ticket options
  • Provide event staffing for all Aquarium special events, including some late nights and weekends
  • Maintain a clean and orderly work space
  • Perform assigned opening and closing duties of all buildings
  • Put safety of guests, employees, interns and volunteers as a top priority
  • Assist customers that may have experienced injury, sickness, lost child, etc. according to the associated Mote protocols
  • Routinely practice safety drills (fire, lost child, animal escape, severe weather, etc.) in accordance with the Aquarium’s drill schedule

Working Hours:

Normal working hours are 8:30 am to 5 pm, with a half hour unpaid break for lunch. Must be available to work weekends and holidays.

Qualifications:

The ideal team member will be energetic, outgoing, and patient with a desire to provide a positive and memorable experience for each Aquarium visitor. The ideal candidate is a team player able to perform additional functions as assigned. Effective communication skills, both verbal and written, are essential for this role.

Minimum Experience:

  • High school diploma
  • Basic computer skills
  • Must interact courteously and tactfully with public, staff, and volunteers
  • Able to work independently or as a team
  • Communicate clearly both verbally and in writing
  • Ability to work outside in all Florida weather conditions
  • Ability to lift and carry 25 Ibs occasionally
  • Previous cash handling and guest service experience preferred

To Apply:

Interested applicants should apply on line by choosing “2024 Guest Services Associate” at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm February 9, 2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category. Mote participates in E-Verify.

Development Associate

Mote Marine Laboratory, located in Sarasota, Florida, was founded in 1955 as an independent marine research institution and has since become a distinguished and integrated research enterprise with a focus on education, public outreach, and public policy programs.

Position Overview

The Development Associate will support corporate partnership creation and fulfillment and event and aquarium sponsorship. The Development Associate at Mote Marine Laboratory will report directly to the Chief Development Officer (CDO) and work collaboratively and independently as part of Mote’s overall Development Team.

The Development Associate will:

• Provide principal development role for special events and programs, including securing event sponsorship, development and management of guest list, and other tasks as needed.

• Create effective engagement strategies for current corporate partners and grow total corporate giving. Analyze current partner benefits to optimize giving, using data analysis.

• Research new corporate prospects and work to develop strategies, access points, and modes of engagement.

• Create grant proposals, presentations, applications, status reports and other materials as needed in support of sponsor and partnership solicitation.

• Create a fulfillment plan for each new corporate partnership secured, which includes a clear roadmap for fulfillment of benefits by individuals. Ensure all benefits are fulfilled and engagement metrics are tracked and reported back to partners.

• Steward donors and partners throughout the year to create meaningful relationships among key stakeholders. Contribute to stewardship plan creation and implementation.

• Provide support for Mote’s overall development efforts, which may include but is not limited to, supporting Mote’s communications and fundraising events efforts.

• Become extremely knowledgeable regarding Mote Marine Laboratory, continually finding ways to increase personal knowledge.

Competencies:

• Accuracy, attention to detail, and excellent organizational skills.

• Ability to set priorities, complete tasks, works well under pressure and maintains a high level of confidentiality.

• Self-directed with strong ability to plan ahead, work both collaboratively and independently, and establish and adhere to deadlines.

• Team-oriented work style.

• Excellent writing and communication skills.

• Proficient user of Microsoft Office including: Word, Excel, PowerPoint and others.

• Bachelor’s degree and minimum 3 years fundraising experience or equivalent

To Apply:

Interested applicants should apply on line by choosing “2023 Development Associate” at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5:00 p.m. on January 29, 2024.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category.

Life Support Systems Technician

The Life Support System Technician should have an interest in pursuing a career in Life Support Systems operations at a zoo or public aquarium. The Aquarium Life Support Systems Technician is responsible for the safe operation of Mote Marine Laboratory and Aquarium’s freshwater and seawater operations.

General Duties:

Duties will include, but are not limited to, daily operation and maintenance of ozone generators, compressors and associated peripheral equipment. Other duties include pump repair, high rate sand filter operation and maintenance, as well as daily operation of water distribution systems, water chemistry testing and repair and maintenance of mechanical systems as necessary. The Life Support Systems Technician will perform backwashing and/or water changes of Mote’s larger exhibits.

The Life Support Systems Technician will participate in the design, installation and maintenance of closed and open seawater systems, seawater heater/chiller equipment, ozone systems, filtrations systems, pumps and associated equipment.

The Life Support Systems Technician will cooperate with staff, volunteers and contractors, but must also be able to work independently. Excellent problem-solving skills are required.

The Life Support Systems Technician will help monitor and help maintain desired water quality parameters and ensure proper dosing of chemicals such as sodium bicarbonate, soda ash, chlorine, ozone and lanthanum chloride when necessary.

Participation in continuing education, including travel to out of town locations, may be required.

Working Hours:

Normal hours are 8.00 am to 5.00 pm Thursday to Monday with one unpaid hour for lunch and will include holiday shifts. Occasional longer daily hours may be required to complete specific tasks. The Life Support Systems Technician may be requested to be available after hours and weekends to support emergency situations.

Minimum Requirements:

Education: Bachelor’s degree in Marine Science or related field preferred, technical degree or an equivalent combination of education and work experience.

Work Experience: Minimum of 1 year in a Public Aquarium Life Support division or water treatment facility preferred. Previous internships or volunteerism will be considered. Knowledge of aquatic animal husbandry preferred.

Knowledge and skills

  • Computer knowledge (Excel, Word, Google)
  • Excellent verbal communication skills
  • Capable of performing routine tasks accurately and efficiently
  • Capable of repair and maintenance of mechanical systems
  • Experience in aquatic animal care is preferred.
  • Ability to cooperatively work with staff, volunteers and contractors
  • Ability to make decisions and work independently
  • Ability to work with and tolerate PVC glues and primers
  • Ability to use basic hand and power tools

Physical:

  • Tolerance working with wet hands, feet and clothes every day
  • Ability to spend the majority of the workday walking, standing, bending and lifting
  • Strength to operate valves and open pump baskets
  • Tolerance to work around noisy machinery and equipment
  • Tolerance for the smell of fish and animal feces
  • Ability to work outside in all Florida weather conditions
  • Ability to safely lift and carry 60 lbs occasionally
  • Ability to lift 25lbs overhead occasionally
  • Ability to work in tight spaces
  • Capable of climbing and working from ladders

To Apply:
Interested applicants should apply on line by choosing “2024 Life Support Systems Technician” at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm February 23, 2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category. Mote participates in E-Verify.

Staff Biologist - Laboratory Operations Specialist

The Staff Biologist - Laboratory Operations Specialist will assist with general program organization and operation tasks and activities and will participate in field and laboratory activities associated with various projects.

Essential Job Functions:

Primary Duties: The Laboratory Operations Specialist will be responsible for multiple tasks within the Program including: maintaining, ordering and inventory of laboratory supplies and chemicals; coordination and organization of field efforts/activities, including personnel, supplies, equipment and record keeping (maintaining custody/log sheets); proofing of cell count, environmental and ancillary data entered in the FWRI HAB database; scheduling maintenance/calibration of laboratory and field equipment and maintaining records; assisting with program quality assurance and quality control (QA/QC) protocols and procedures; assisting program manager with project scheduling and budgets; assisting with assembling/organization of reports, presentations, proposals, etc. (accessing literature, formatting, etc.); assisting with organization of program events; assisting with projects and experimental studies as needed, including field work and laboratory processing of field and laboratory samples. Other duties and responsibilities, as described below, may be assigned as needed and as time allows.

Additional Duties: Additional activities and responsibilities may be assigned as needed. These duties may be temporary in nature and may include; microscopic identification and enumeration of Karenia brevis and other phytoplankton; entry of data into databases and spreadsheets; collection and synthesis of information from the primary literature for incorporation in proposals, reports and publications; occasional assistance to other Laboratory Programs; assistance and participation in Laboratory special events; and other duties as required.

Working Hours: This position will be full-time. Flexibility in working hours may be required, depending on planned laboratory and field work. Occasional longer workdays may be required.

Minimum Requirements: A baccalaureate degree (BS) in biology, aquatic ecology, marine science, or related field and at least 1 year experience in activities closely related to this position is required. Candidate must have established skills in Microsoft Office (and/or other similar programs), knowledge of general laboratory skills, good communication skills and ability to maintain a high level of work quality and accuracy.

To Apply:

Interested applicants should apply on line by choosing “2024 Staff Biologist – Lab Operations Specialist” at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm February 23, 2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category. Mote participates in E-Verify.