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Office Administrator
Administration
Brunswick, ME, USA
USD 54,396-54,396 / year
Posted on Aug 2, 2026
What You’ll Do
The Office Administrator is a salaried non-exempt position, with a regular 32 hour work week of Monday through Thursday. This position reports to the Co-Executive Director: Development, Finance, & Administration. The Office Administrator assists in the smooth operations of the business through office management, benefits administration, team culture management, grantmaking administration, and offering technology support for our team. The Office Administrator has no direct reports, and is responsible for the following key tasks:
Benefits Administration (20%)
Works with the Co-Executive Director to onboard and offboard employee benefits
Serves as primary point of contact between our insurance broker and Full Plates
Assists employees with any benefits issues
Maintains files to support census, auto insurance declarations, etc.
Team Culture Management (15%)
Leads celebrations/acknowledgements for team members: birthdays, work anniversaries, important life events for team members (weddings, deaths, illness)
Plans logistics for team meetings and board meetings including meeting location, catering, curation of print materials and meeting supplies, and technology support
Organizes team holiday party and gifts
Manages the budget associated with team culture activities
Office Management (20%)
Responsible for overseeing the office cleaner
Collects and processes the mail on a weekly basis
Maintains office supplies and inventory
Supervises the storage, cataloging, and inventory levels of programmatic and development materials for tabling and other activities
Tracking quarterly reports for SNAP outreach, USDA, lobbying reports, etc and sending reminders
Assists with print mailings when applicable, such as the annual appeal
Grantmaking Administration (25%)
Assists grant applicants with the technical aspects of the application process in partnership with members of the Program Team
Administers award letters and payment processes with support from the Finance Manager
Administers the collection of grant reporting from awardees
Schedules grant review meetings including the payment of grant reviewer stipends with support from the Finance Manager
Technology Support (20%)
Assists in the administration of organizational technology
Onboards and offboards employee devices
Serves as the first point of contact for employees needing assistance with technology
Develops and maintains organizational filing systems both electronic and paper
Flexible Additional Duties
As a small nonprofit, Full Plates may occasionally require employees to perform duties outside of their job description. However, any additional duties will be clearly communicated in writing and be limited and time bound. If an employee is picking up additional duties due to a leave on the team, additional compensation will be provided in accordance with policies outlined in the employee handbook.
Who You Are & Keys to Success
To be successful in this job, you will excel in the following areas:
People skills: You are equipped to manage delicate conversations and situations as they relate to benefits administration.
Project management: You are self directed and willing to take the initiative. You have experience managing multiple projects and keeping tasks from slipping through the cracks, all while using resources wisely and efficiently.
Comfort with technology: You are tech-savvy and pick up new platforms and programs quickly. After initial training, you are comfortable seeking out additional support or resources independently. You are excited to use your technology skills to assist other team members .
Commitment to diversity, inclusion, equity, and justice: You recognize that Full Plates is working to fundamentally fix an innately broken food system. You acknowledge the role of race, income, age, immigration status, and other identities in shaping food systems disparities, and you consistently amplify community voices to advocate for more equitable approaches. You recognize how your own identities show up in the work, and welcome, reflect on, and act on feedback with an eye toward continuous learning about race, ability, and other lines of difference.
Due to the technology support role responsibility the following software are required areas of experience.
Google Workspace suite
Microsoft 365 Administration and Teams
Airtable (or similar platform. Training will be provided on our Airtable Grants Management Platform)
Zoom
The work environment and logistical expectations of the role include:
Core hours are Monday-Thursday, 8:00-4:00, with significant hours flexibility offered, contingent on meeting performance goals
Occasional evenings and weekends with comp time offered
Full Plates operates largely virtually and base location is flexible within the state of Maine. Our office is located in Brunswick and we expect to ask staff to come together in-person ~quarterly. This position requires weekly trips to the Brunswick office as part of the core job responsibilities.
Travel may include events within Maine (with mileage reimbursement)
We offer the following employment benefits:
An annual salary of $54,396 (minus applicable taxes and withholdings)
Unlimited PTO, within a culture that actively encourages its use
Fully paid family and medical leave
Long term disability insurance
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17 paid holidays:
Independence Day
Labor Day
Indigenous People’s Day
Veterans Day
Thanksgiving break (2 days)
Winter Break (12/24-1/1)
Martin Luther King, Jr. Day
Presidents’ Day
Patriots’ Day
Memorial Day
Juneteenth
Anthem PPO health insurance plan with 100% premium paid for employee and 80% premium paid for dependents and partners
Delta Dental plan with 85% premium paid for employee
SIMPLE IRA retirement plan with 2% non-elective employer deferral
$300 professional development stipend
Your employment with Full Plates Full Potential is conditioned upon adhering to the policies and procedures of the company and is “at-will,” meaning that either you or Full Plates Full Potential can end the employment relationship at any time and for any reason, by providing written notice to the other. Upon termination of your employment, Full Plates Full Potential shall have no further obligation to you except to pay you any accrued but unpaid compensation and other benefits to which you are entitled for services rendered up to the date of termination.
To Apply
Please use the job board portal to submit a single pdf document containing your resume and a cover letter introducing yourself. Application review will begin on September 1, 2026. As an organization, Full Plates does not use AI to create finished documents, and we expect all applicants to adhere to this policy.