Auxiliary & Facilities Services Officer, 0097273T

Hawaii Institute of Marine Biology

Hawaii Institute of Marine Biology

kaneohe, hi, usa
Posted on Thursday, June 6, 2024


Title: Auxil & Fac Svcs Off
Position Number: 0097273T
Location: UH at Manoa
Date Posted: 6/5/24
Closing Date: 6/20/24
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary

Duties and Responsibilities
1. *Plans, organizes, and directs facilities support activities; schedules operations, assignments, usage, personnel. Monitors work quality, progress, and performance of facilities crew.
2. *Plans, organizes, directs and coordinates on-going maintenance tasks including servicing of heating, ventilation, and air conditioning (HVAC) systems, generators, Hawaiian Electric Company (HECO) power grid, seawater system, locksmith, and other building systems and other equipment.
3. *Oversee functioning of HIMB's systems including but not limited to HVAC, chiller plant, cooling towers, power grid, backup generators, troubleshooting and overseeing repairs as needed.
4. *Respond to maintenance work requests from HIMB faculty, staff, and students.
5. *Coordinates maintenance and building repairs based on institute needs; assures work requests from faculty and staff are addressed in a timely manner.
6. *Participates in the development of long-range goals and objectives for HIMB facilities.
7. *Responsible for knowing, recognizing, and complying with laws, policies, rules and regulations governing HIMB maintenance. Ensures that safety standards and rules are met and strictly followed in all activities, including but not limited to forklift operations, chipper operation, safety, and respirator use.
8. *Develops or improves safety procedures, provides technical advice and interpretations of safety codes and laws, makes recommendations, conducts inspections or audits, and assures compliance with Hawaii OSHA laws, and fire safety codes and standards.
9. *May be called upon day or night during the week and weekends to respond to emergency, critical problems, and security breaches.
10. *During impending disasters, responsible for evacuation of facility, and implementation of measures to minimize damage, including the installation of storm shutters and operation of backup generator.
11. *In the absence of senior facilities manager, responsible for working with outside contractors to assure that lab renovations proceed and cause minimal disruption to the unit.
12. *Serves as secondary emergency response contact if there is a total loss of power or access to water to HIMB facilities.
13. Other duties as assigned
*Denotes Essential Functions

Minimum Qualifications
1. Possession of a baccalaureate degree in Engineering, Construction Management, or related field and 5 year(s) of progressively responsible professional experience with marine research facilities management and/or physical plant systems (infrastructure) in a marine environment and/or building maintenance/construction; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of physical plant systems (infrastructure) in a marine environment and/or building maintenance/construction as demonstrated by the broad knowledge and understanding of the full range of pertinent standard and evolving concepts, principles, and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with physical plant systems (infrastructure) in a marine environment and/or building maintenance/construction.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Ability to communicate well in English, both orally and in writing, and work well with others including researchers, staff, and students.
10. Ability to respond to off-hours emergencies and storm preparations.
11. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's license (class 3), comparable driver's license, or other means of transportation, which meets position needs.
12. Ability to work in a cooperative and collaborative manner with a variety of facility users.
13. Must be able to lift and carry up to fifty (50) pounds unassisted or broken down in smaller weight loads.
14. Must be comfortable working with seawater and seawater systems.

Desirable Qualifications
1. Proven record of safety awareness and protocols in a marine research laboratory setting.
2. State approved boating safety course certificate.
3. First Aid/CPR certified.
4. Laboratory Safety certified.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating your interest in this position and how you satisfy the minimum and desirable qualifications, 2) resume, 3) the names and contact information (include title, email, and phone number) of at least three professional references and 4) copies of educational transcripts with confidential information (i.e., social security number, birth date, etc.) redacted. Official transcripts will be required at the time of hire. Transcripts issued outside of the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

Incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable.

Minimum qualifications must be met by the date of application.

If you submit more than one application, only the most recent application will be considered.

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Inquiries: Andrew Brown;

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: