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Restricted Fund Accountant
Gulf of Maine Research Institute
Accounting & Finance
Portland, ME, USA
USD 60k-65k / year
Posted on Oct 1, 2025
Job Type
Full-time
Description
JOB TITLE: Restricted Fund Accountant
SUPERVISOR: Grants Manager
Starting Salary Range: $60,000-$65,000
Overview:
The Gulf of Maine Research Institute (GMRI) develops and delivers collaborative solutions to global ocean challenges. We are dedicated to the resilience of the Gulf of Maine ecosystem and the communities that depend on it. To learn more, visit gmri.org.
The Restricted Fund Accountant will work with the Grants Manager to monitor and report financial activity for Federal and Foundational awards. Responsibilities include setting up project information in GMRI’s financial system, expense monitoring, invoicing, award closeout and preparing indirect and fringe cost allocations.
The ideal candidate will be detail oriented, have a baseline understanding of accounting principles and the Uniform Guidance regulations, and a familiarity with Federal rules and financial systems. The Restricted Fund Accountant will interact with all departments including the Sponsored Projects Office (SPO), members of the Finance & Administrative and Development teams, and GMRI Program personnel.
Responsibilities/Tasks:
Financial Management and Oversight:
- Assist with monitoring and oversight for all Federal and Foundational awards, in collaboration with the Grants Manager, SPO, Program Managers and the Development team.
- Review and approve program expenses for compliance with Uniform Guidance and awarding agency requirements, as well as GMRI accounting policies
- Generate and submit monthly invoices to Federal and Foundational funding agencies.
- Collaborate with SPO to monitor award extensions, re-budgets, and other modifications as required in GMRI’s financial system.
- Remain current on federal cost guidelines and funding agency award requirements while developing an ever-deepening knowledge of GMRI’s sponsored funding accounting processes and compliance responsibilities
- Enter and maintain project information in fringe and indirect allocation worksheets. Prepare the monthly allocation entries.
- Assist in the preparation of Federal grant reports, such as the SF-425 reports, as required by funding sources
- Assist with subrecipient monitoring duties.
- Assist with audit preparations and the SEFA report.
- Collaborate with Grants Manager to update and maintain GMRI Grants Manual
- Track financial reporting milestones and deliverables
Requirements
Qualifications:
GMRI seeks a candidate with demonstrated fund accounting experience, ideally with exposure to federal and/or private grants. A basic comfort level with the Uniform Guidance is desired as well as strong oral and written communications skills.
Specific requirements include:
- B.A. or B.S. degree, in accounting or business or equivalent job experience
- A minimum of two years of experience with non-profit accounting and federal financial reporting experience is preferred
- Experience with federal grants and Uniform Guidance cost principles; subaward and subcontract agreement review is desired
- Strong organizational skills to manage multiple deadlines in addition to responding to the daily needs and requests of program staff
- Solid computer skills in Microsoft Excel and Word, experience with Blackbaud's Financial Edge system strongly desired
- Comfortable engaging with a variety of levels of management
- Self-motivated, collaborative approach to problem solving, and keen attention to detail.
Diversity and Inclusion:
The Gulf of Maine Research Institute (GMRI) has a long-standing policy and commitment to providing equal access and equal employment opportunities in all terms, conditions, processes, and benefits of employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, family status, veteran status, or any other classification protected by law. GMRI's employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, family status, veteran status, or any other classification protected by law.
Applicants and employees are encouraged to voluntarily provide certain status data to assist GMRI in fulfilling various reporting requirements of the federal government. This self-identification is completely voluntary, will be kept confidential and separate from your application data, and used only to meet certain state or federal reporting requirements. Providing or declining to provide this information will not result in adverse action of any kind.
Salary and Benefits:
Gulf of Maine Research Institute offers a competitive salary and benefits package.
Application Instructions:
All applications must be accompanied by a cover letter and résumé. Review of applications will begin immediately and will continue until the successful candidate has been selected. The deadline to submit applications is October 28, 2025.