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Fundraising Assistant: fixed term contract for 12 months
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London, UK · Los Angeles, CA, USA
GBP 28k-28k / year
Posted on Sep 30, 2026
Place of work: Galapagos Conservation Trust office, central London (hybrid working with a minimum of two days per week in the office)Hours of work: Full time (35 hours per week), 9am to 5pm Monday to Friday (12-month full-time contract)Reports to: Trusts and Grants Manager (maternity cover)Line management: No direct line managementSalary: £28,000 per annum Job DescriptionWhy you’re hereThe Galapagos Islands are one of the planet’s first UNESCO World Heritage Sites and a global conservation priority, with species found nowhere else on Earth and communities that depend on a healthy ocean and island environment. Galapagos Conservation Trust (GCT) is the only UK registered charity focused exclusively on the conservation and sustainable development of the Galapagos Islands.We are looking for an organised, enthusiastic person at the beginning of their fundraising career to help our Fundraising team raise the money needed to protect Galapagos. You will provide practical support across Trusts & Foundations, corporate partnerships, individual giving and major giving, helping the team to communicate well with supporters, keep accurate records and deliver fundraising activity efficiently.This is an entry-level role. You do not need previous professional fundraising experience: we are looking for someone with strong organisation and communication skills, attention to detail and a willingness to learn. You will receive support and training from colleagues across the team and gain experience of several different areas of charity fundraising. What we want- A highly organised person who can manage several tasks, keep track of details and meet deadlines.- A clear and confident communicator, with good written English and a friendly, professional manner.- Someone comfortable working with information, spreadsheets and databases, with a commitment to accuracy.- A proactive team player who is keen to learn, ask questions and help colleagues across the Fundraising team.- A trustworthy person who respects confidentiality and strong data management. What you will get- Hands-on experience across all streams of income generation: trusts & foundations, corporate partnerships, individual giving and major giving.- Training and support from an experienced fundraising team, with opportunities to build your skills and develop your career.- A connection with cutting-edge conservation work in the Galapagos Islands and the surrounding Galapagos Marine Reserve.- Support from a friendly, collaborative and inclusive staff team. What you’ll deliver- Reliable administrative support that helps the Fundraising team work efficiently and provide an excellent experience for supporters.- First class fundraising administration, including CRM (database) management and supporting the modernization of our back-end infrastructure- Supporting our team on the production of bids, proposals and relationship management- Well-prepared communications and materials, including thank-you letters, emails, mailings, event information, research and briefing notes.- Practical support for fundraising campaigns, events, donor reporting, prospect research and team planning across all income streams. What you’re responsible for- Entering and updating supporter and donation information accurately on GCT’s database, in line with GDPR and internal procedures.- Processing and acknowledging donations, preparing thank-you communications and helping respond to supporter enquiries.- Supporting Trusts & Foundations work through prospect research, application administration, deadline tracking and gathering information for proposals and reports.- Supporting corporate fundraising through prospect research, meeting preparation, partnership administration and delivery of agreed communications and benefits.- Supporting individual giving campaigns with data preparation, mailings, digital activity, fulfilment and monitoring responses.- Supporting major giving through prospect research, donor communications, meeting preparation and accurate record keeping.- Helping organise fundraising events and meetings, including invitations, attendee lists, materials and follow-up.- Maintaining orderly digital files, trackers and shared documents, and assisting with regular fundraising reporting.- Working flexibly across the team and undertaking other reasonable duties that support GCT’s fundraising, including occasional evening events. How we’ll measure it- Fundraising administration is accurate, timely and well organised.- Supporter records and team trackers are complete, current and GDPR compliant.- Fundraisers receive effective support across all four income streams and key deadlines are met.- Supporters receive prompt, accurate and thoughtful communications.- The postholder develops confidence, knowledge and responsibility over time. Person SpecificationExperience- Experience of organising tasks, information or records through work, education, volunteering or other activities.- Experience of communicating with people in a helpful and professional way.- Experience using Microsoft Office or similar software, particularly Word, Outlook and Excel. Skills and qualities- Strong organisation skills and the ability to prioritise work and meet deadlines.- Good written and verbal communication skills.- Careful attention to detail and confidence working with data and numbers.- A professional, friendly and helpful approach to supporters and colleagues.- An ability to maintain confidentiality and handle personal information responsibly.- A willingness to learn, take feedback and develop new skills.- An ability to work independently when needed and contribute positively to a small team.- An interest in GCT’s mission and the conservation of the natural world. Desirable, but not essential- Experience in a charity, fundraising, customer service, administration, events or a voluntary role.- Experience using a customer relationship management database or maintaining contact lists.- An interest in conservation, sustainability or international development.- Ability to speak Spanish. Galapagos Conservation Trust: Who We AreGalapagos Conservation Trust (GCT) is the only UK registered charity focused exclusively on the conservation and sustainability of the Galapagos Archipelago. With more than 30 years of experience working in Galapagos, we collaborate with local NGOs, communities, authorities and researchers, as well as international partners, to deliver measurable conservation outcomes, improve sustainable livelihoods and protect the environment. Our 2026-2028 strategy focuses on ocean protection and restoring islands, supported by education, early careers, regenerative tourism and citizen science. To ApplyWe are an equal opportunities employer and we are committed to creating an inclusive environment. GCT welcomes applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith, disability or , or any other protected characteristic.To apply, please send your CV and a cover letter (please do not use AI to write your cover letter) explaining your interest in the role and how your skills meet the person specification.The deadline for applications is: Friday 16 OctoberThank you for your interest in joining the GCT team!GCT politely requests no contact from agencies.