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Operations Manager, Timor Leste
Conservation International Ventures
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See open jobs at Conservation International Ventures.See open jobs similar to "Operations Manager, Timor Leste" Schmidt Marine.Operations
Díli, Timor-Leste
Posted on Tuesday, August 27, 2024
Operations Manager, Timor Leste
Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.
POSITION SUMMARY - This position is based in Dili, Timor-Leste
The Operations Manager manages all or some of the financial, human resources, and/or administrative functions of a department or program. They will manage and support financial reporting to provide management with timely and relevant financial information to make informed decisions. The Operations Manager ensures that sound donor and grant management policies and practices are adopted and implemented. They develop budgets and revenue forecasts and support the development of strategic plans as they impact operation functions. They also support fundraising efforts including developing cost proposals and performing donor assessments.
In addition to financial management, the Operations Manager manages the program’s human and operational resources. They ensure operation functions are efficient and effective and recommend improvements that improve efficiency, productivity, operational capacity, and alignment with the program’s business plans and CI’s overall conservation objectives. They are accountable for ensuring operational functions are in compliance with CI’s policies and procedures and local reporting and governance bodies. The Operations Manager works with management and HQ to implement audit findings.
The Operations Manager reports directly to the Country Director, Timor-Leste, and manages operations staff, and duties are performed under general supervision.
RESPONSIBILITIES
Financial Management
- Manage the program’s budget and ensure timely and accurate financial reporting. Work with program management to identify and implement follow-up actions when necessary.
- Manage timely and accurate recording of accounting transactions. Ensure compliance with CI policies and procedures and local reporting requirements.
- Manage grants administration and donor reporting, including managing compliance with grants and donor agreements.
- Manage budgeting, reporting, and financial compliance of grants and donor agreements.
- Manage annual and ad-hoc budgeting and financial modeling. Support fundraising proposal efforts.
- Ensure the effective and efficient stewardship of CI’s assets and financial resources. Manage program audits and ensure that audit findings are recommendations are addressed and implemented.
- Manage the operations budget.
- Manage other financial issues that arise, including risk management.
- Manage subgrants and subcontracts.
Human Resources
- Work closely with Regional/Global HR for guidance on people management issues including performance management, merit review, recruiting, staffing, and compliance with CI policy and local labor laws. Provide guidance to supervisors on personnel issues.
- Support and advise management in staffing, staffing, and strategic planning efforts.
- Manage capacity-building efforts and partner with management and HQ to ensure staff is engaged and able to deliver results. Identify and implement training needs.
Business Operations
- Report on program performance and metric achievement.
- Manage efforts to improve program efficiencies, effectiveness, and alignment. Recommend changes in business processes and structure as needed and oversee internal control processes.
- Set and manage standards related to operational and financial management. Ensure operation roles, responsibilities, and workflows are clear and enhance internal client service.
- Support program and system roll-outs.
- Ensure proper use and application of CI systems and processes. Liaise with IT to ensure staff is able to access and use CI’s technology assets.
- Assist in identifying and addressing issues of high risk.
Perform related duties as assigned.
WORKING CONDITIONS
- Typical Office Environment
- Occasional travel of less than 10% may be required.
- Ability to work extended hours to meet deadlines
- Guidance on flexible work arrangements will be shared during the interview process.
QUALIFICATIONS
Required
- Bachelor’s degree or up to four years of college-level work in Finance, Business Administration, or related field.
- 4-6 years of related work experience (e.g. administration, accounting, finance, human resources, grants management).
- International nonprofit experience.
- Strong analytical skills.
- Strong communication and presentation skills including the ability to effectively convey complex details or technical information.
- Highly familiar with etiquette, protocol, and employing cultural awareness and sensitivity.
- Proven team player.
- Highly organized and able to manage multiple priorities simultaneously in a dynamic environment.
Preferred
- Experience in management of operations for an international NGO preferred.
To apply for this position please submit a resume and cover letter.
Application Deadline: September 9, 2024 (11:49 PM EST)
See all Conservation International Career Opportunities HERE
Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.
This job is no longer accepting applications
See open jobs at Conservation International Ventures.See open jobs similar to "Operations Manager, Timor Leste" Schmidt Marine.