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Centre for Environment, Fisheries and Aquaculture Science (Cefas)
This job is no longer accepting applications
See open jobs at Centre for Environment, Fisheries and Aquaculture Science (Cefas).See open jobs similar to "Administrative Officer (Procurement Team)" Schmidt Marine.The role is to provide administrative support to the procurement team at Cefas. The small but busy team secure a range of contracts covering the full breadth of goods and services that Cefas requires to deliver its science.
This is a diverse role and will involve administering a variety of low value purchases including running low value procurement exercises, alongside advising colleagues on best approach to buying, administering the central email box, updating the team Sharepoint site, managing the contracts database, creating and updating templates/documents. The successful candidate will also have the opportunity to support other team members with larger value procurements and projects.
This post is interesting and varied, and it requires pro-activity, good communication skills and an outgoing and enthusiastic approach to challenges. The procurement team is well-established and has a great team ethos focused upon procurement excellence, continuous improvement, working as a team and knowledge sharing.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
The main roles and responsibilities for this position include, but are not restricted to:
In addition, Cefas reserves the right to ask staff to take on additional duties and responsibilities which are commensurate with their grade. Team Leaders and management will have a discussion with staff to explain the changes that are to be made. A new job description will be issued if required.
The following are essential criteria required for this role and you must be able to demonstrate your skills and experience in the following areas:
We'll assess you against these behaviours during the selection process:
We only ask for evidence of these behaviours on your application form:
Application Process
As part of the application process, you are asked to provide a CV (job history, qualifications, past skills and experience), a 750-word (maximum) personal statement on how you meet the essential criteria as stated in the person specification section, and a 250-word statement on how you meet the advertised lead behaviour – Communicating and Influencing.
Further details around what this will entail are listed on the application form.
Sift
The sift panel will use the information in your CV and personal statement to assess your experience and how you meet the essential criteria as stated in the person specification section. The sift panel will also assess the lead behaviour statement – Communicating and Influencing.
Should a large number of applications be received, an initial sift may be conducted using the lead behaviour – Communicating and Influencing. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
Interview schedule and details will be confirmed on release of the sift results.
Sift dates to be confirmed.
Interview
If successful at application stage, you will be invited to interview where you will be assessed on your previous experience and behaviours.
You may also be required to give a presentation or to complete an exercise as part of the interview process. You will receive further information with your invitation.
If scores are equal following interview, an assessment of the lead behaviour – Communicating and Influencing, will be used by the panel.
The interview will be untaken online using Microsoft Teams.
A date has not yet been confirmed for the interviews to take place.
Location
Please be aware that this role is based at our main location in Lowestoft.
As part of the pre-employment process for this post, successful candidate(s) will be able to agree a contractual workplace from those locations listed in this advert. The agreed contractual workplace is then the substantive and permanent place of work for the successful candidate(s)
Where the location is ‘National’ the successful appointee should discuss and agree an appropriate contractual location in line with both Defra’s location policy and site capacity, prior to proceeding with pre-employment processes.
Successful applicants currently employed by the hiring Defra organisation for this post may choose to remain in their current contractual location or may choose to change contractual location to one of those listed above. This should be discussed and agreed prior to proceeding with pre-employment processes.
The agreed amount of time spent at a workplace for this post will reflect the requirement for Civil Servants to spend at least 60% of their working time in an organisation workplace with the option to work the remaining time flexibly from home. Working time spent at a workplace may include time spent at other organisational locations including field-based operational locations, together with supplier, customer or partner locations. This is a non-contractual agreement which is consistent with common Civil Service expectations.
Travel costs to non-contractual workplaces will be subject to departmental travel and subsistence policies. Travel costs to contractual workplaces are the responsibility of the employee.
The successful candidate is required to carry out all their duties from a UK location, and cannot do so from an overseas location at any time.
Defra includes the core department, APHA, RPA, Cefas and VMD.
Reserve List
A reserve list may be held for a period of 12 months from which further appointments can be made.
Salary
New entrants are expected to start on the minimum of the pay band.
Visa Sponsorship Statement
Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Criminal Record Check
If successful and transferring from another Government Department, a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Internal Fraud Database Check
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Childcare Vouchers
Any move to Defra from another employer will mean you can no longer access childcare vouchers. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
This job is broadly open to the following groups:
This job is no longer accepting applications
See open jobs at Centre for Environment, Fisheries and Aquaculture Science (Cefas).See open jobs similar to "Administrative Officer (Procurement Team)" Schmidt Marine.