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Project Coordinator
Cellula Robotics
Administration
Burnaby, BC, Canada
Posted on Thursday, August 1, 2024
Cellula is hiring an experienced and motivated Project Coordinator. This will be a full time position that will be responsible for assisting Project Managers with project administrative tasks, information gathering and documentation management. This role supports PMO with process improvements and monitoring.
Cellula is an innovative engineering company that specializes in automated and tele-robotics systems; primarily for the offshore and subsea market space. Our solutions are designed, built and tested in-house by a skilled team of engineers, technicians and support staff. We take pride in what we do and work hard to bring the best value to our clients.
As a company, we offer team members a chance to grow professionally with ever-changing projects. Our office is a casual, collaborative environment where you will be able to learn about our state-of-the-art systems from technical experts. In addition, we offer flexible work hours, benefits and competitive compensation.
Required Skills & Experience
- Proactive and self-motivated
- Strong time management skills
- Strong Microsoft Office skills (Word, Excel, Outlook)
- ERP systems experience - user
- Fluency in English
- Strong attention to detail
- Good understanding of general contracting practices
- Strong organizational skills
- Excellent inter-personal skills
- Adept at learning and comprehending technical subject matter
- Contributes willingly and incorporates the ideas of others
Desirable Skills & Experience
- Bachelors Degree, Academic Background in Mechanic, Electric or Mechatronic field
- PMP
- Experience working within the AUV/ROV industry
- Experience with engineering projects
- Experience with projects that involve prototypes and assemblies
- Hands-on experience with assemblies and parts/products tests
- Experience with working with cross-functional groups
- Basic Microsoft Project + principles of scheduling
- Working knowledge of ERP systems
Duties and Responsibilities
Assist Project Manager(s) with project administrative tasks including:
- Update project budgets
- Update project schedule
- Draft project meeting minutes as needed
- Draft status reports
- Draft client invoices
- Create job structures within the ERP system
- Create and follow up Gitlab tickets
- Contact suppliers for follow up
Assist Project Manager(s) with project deliverables (documents, drawings, etc.) including:
- Maintain the master deliverables list
- Follows through on project goals
- Work with Quality manager to ensure all Quality documentation is complete
- Creation, scanning, & filing project QC forms
- Reviewing project documents as part of the release process
- Transmittal of documents in required form to final parties
- At the Project Manager’s discretion, take on other project-related duties as necessary to ensure the team meets its project delivery goals
- Assist PM’s by organizing project specific issues, discussions, mapping rationale and possible solutions presented by engineers
Reporting:
- Collect and present data
- Maintain accurate and up-to-date reporting
- Set up workflows
- Use ERP system to generate ERP reports
- Post process reports using Excel
Success Factors
- Attentive, pro-active, team worker, willing to help, well organized, ability to understand and work in a networking organizational structure, hands-on, good communication skills and ability to interact proactively with peers and superiors.
- Conveys information effectively through formal and informal documents. Resolves conflicts within own sphere.
Reports to: Manager of Project Management
Position type: Full time