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Project Data Administrator
California Trout Inc
California, USA · Mt Shasta, CA, USA
USD 25-29 / hour
Posted on Feb 26, 2026
POSITION: Project Data Administrator
OFFICE LOCATION: Mount Shasta, CA
FUNCTIONAL AREA: Administration
EMPLOYMENT STATUS: Non-Exempt, Part-Time (20 hrs/wk)
COMPENSATION: $25.00 – 29.00 / Hour
REPORTS TO: Project Manager
Position Overview: As a Project Data Administrator at California Trout, you will play a key role in supporting the planning, execution, and monitoring of our conservation projects. You will work closely with project managers, field staff, and stakeholders to ensure that projects are completed on time, within scope, and on budget. Your coordination efforts will help drive the success of our initiatives aimed at protecting and restoring aquatic ecosystems.
Roles & Responsibilities:
- Project Support:
- Assist project managers in developing detailed project plans, including timelines, budgets, and resource allocation.
- Coordinate project activities, ensuring that tasks are completed according to the project schedule.
- Help prepare project documentation, such as proposals, reports, and presentations.
- Data Management and Reporting:
- Collect, organize, and maintain project data, ensuring accuracy and completeness.
- Review and manage SONAR fish counting station data.
- Work collaboratively with partners in using AI/Machine learning models.
- Assist in preparing project reports, presentations, and other documentation for internal and external audiences.
- Support grant reporting efforts by compiling relevant data and narratives.
- Logistical Coordination:
- Organize logistics for project activities, including field surveys, habitat restoration efforts, and community outreach events.
- Arrange travel, accommodations, and equipment procurement for project staff and stakeholders.
- Maintain and manage project inventory, ensuring necessary materials and supplies are available.
- Communication and Collaboration:
- Facilitate communication between project team members, stakeholders, and external partners.
- Provide regular updates on project progress to project managers and other stakeholders.
- Assist in organizing and coordinating meetings, workshops, and public events related to project activities.
- Financial Administration:
- Assist in monitoring project budgets, tracking expenses, and ensuring financial compliance.
- Process invoices, expense reports, and reimbursement requests in a timely manner.
- Help prepare financial reports and documentation for grant applications and progress reports.
- Quality Assurance and Compliance:
- Ensure project activities comply with relevant regulations, organizational policies, and best practices.
- Assist in conducting quality assurance checks on project deliverables.
- Support the development and implementation of project protocols and procedures.
- Field Operations Assistance:
- Provide support to field staff during project implementation, including assisting with fieldwork, data collection, and monitoring activities.
- Participate in field surveys, habitat restoration efforts, and other project-related activities as needed.
- Ensure adherence to safety protocols and environmental regulations during field operations.
Requirements & Qualifications:
- Bachelor’s degree in computer science, environmental science, natural resource management, project management, or a related field.
- Previous experience in project coordination, preferably in data management or a related sector.
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
- Proficiency in Microsoft Office Suite and project management software (e.g., Microsoft Project, Asana, or Trello).
- Attention to detail and a commitment to accuracy in data management and reporting.
- Knowledge of environmental regulations and conservation practices is desirable.
- Passion for environmental conservation and commitment to California Trout’s mission.
California Trout (CalTrout) is a highly recognized and effective 501(c)3 conservation organization headquartered in San Francisco. For over 50 years, CalTrout has championed a remarkable number of initiatives focused on solving complex resource issues that balance the needs of fish and people. CalTrout has six regionally based offices located in key geographies where wild fish influence local communities. Our professional staff drives innovative, science-based solutions that work for the diverse interests of fish, farms, commerce and the community. CalTrout is backed by a passionate Board of Directors, along with highly committed donors and a strong membership base.
Diversity: CalTrout does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other applicable legally protected characteristics.
We’re passionate about creating an inclusive workplace that promotes and values diversity. Companies that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective are proven to be better companies. More importantly, creating an environment where everyone, from any background, can do their best work is the right thing to do.