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Associate Personnel Analyst
California Coastal Commission
IT
San Francisco, CA, USA
Posted on Wednesday, August 21, 2024
Job Description and Duties
The California Coastal Commission (Commission) is seeking a talented addition to its Human Resources Office in San Francisco, CA.
Under general direction of the Staff Services Manager II (Supervisory) (Human Resources Manager), the Associate Personnel Analyst (APA) or Staff Services Analyst (SSA) performs the more responsible, varied and complex full journey-level personnel work. The Human Resources Analyst is expected to take initiative and perform completed staff work in areas of examination, recruitment, performance management training, conflict of interest activities, leave management, worker’s compensation and related special projects. Duties will be assigned commensurate to the level appointed.
DUTIES (may include the following but is not limited to):
- Independently provides consultation, technical assistance, and policy guidance to program staff regarding the varied personnel issues, policies, procedures, and needs. Performs a variety of analytical work and serves as the technical expert in the areas associated with Classification and Pay, Examinations, Transactions, etc. Responsible for all aspects of merit-based hiring practices to ensure consistent interpretation and application of State Personnel Board and the California Department of Human Resources laws, rules and regulations.
- Consults and collaborates with managers and supervisors on Human Resource (HR) related matters; researches and makes recommendations in preparing personnel action requests required to establish new positions, reclassify existing positions, and fill vacant positions. Drafts, revises and reviews duty statements, justifications, hire-above-minimum requests, training and development assignment plans, and requests for out-of-class and acting assignments. Consults with managers and supervisors on various recruitment and hiring procedures in conformance with Civil Service regulations and equal employment opportunity policies and procedures. Interprets, and explains applicable Civil Service laws, rules and procedures; researches, reviews, analyzes, interprets, and applies laws, rules, regulations, policies, and practices to resolve a variety of personnel management issues and inquiries. Updates and maintains the recruitment tracking log; updates and maintains the position tracking log and completes Position Change documents and submits them to the State Controller’s Office and/or the Department of Finance as appropriate. Posts job vacancies to on the State’s job website, sends job notifications, reviews applications, and applies rules to verify candidate eligibility. Uses social media platforms to aid in recruitment efforts.
- Administers examinations and establishes eligibility lists for the Commission as required. Audits previous exam information to improve the current examination process and provides advice on exam plans and recruitment efforts. Consults with subject matter experts in examination development and provides guidance in examination planning and processing to all levels of departmental management in the development and administration of exams. Develops examination instruments (e.g., training and experience, qualifications appraisal interviews, etc.).
- Prepares correspondence and/or personally responds to inquiries from the general public and departmental employees regarding examinations and employment. Reviews applications to determine qualifying education and/or experience for examinations and recruitment. Responds to and assists in resolving appeals to qualification determinations. Interprets civil service laws and rules with regards to testing, certification and employment procedures. Develops and provides training to supervisors regarding examinations, classification and recruitment processes. Serves as chairperson on examinations when necessary.
- May communicate with various labor organizations (unions) to provide notice of changes to policies and mandated employee information. Researches contract issues and advises management on labor issues.
- Reviews requests for reasonable accommodation and engages in interactive communication with employees who require accommodation to perform the essential functions of their jobs.
- May track workers’ compensation claims; reviews invoices and provides information to employees injured on the job. Assists injured employees return to work. Advises management on claim settlement strategies.
- Serves as coordinator for the Family Medical Leave Act, California Family Rights Act, State Disability Insurance, Paid Family Leave, and Non-Industrial Disability benefits. Prepares related correspondence. Acts as a liaison between staff and management. Applies rules to determine eligibility. Works with supervisors and employees to schedule meetings related to the interactive process.
- Develops and independently maintains records for the employee training histories and expenditures. Monitors Commission staff to ensure the required job related and state mandated training requirements are met. Plans, schedules, coordinates, and tracks mandatory training sessions.
You will find additional information about the job in the Duty Statement.