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National Sea Simulator Business Support Coordinator
Australian Institute of Marine Science
Customer Service
Townsville, QLD, Australia
AUD 97,503-110,957 / year
Posted on Dec 18, 2025
About this exciting opportunity
The National Sea Simulator (SeaSim) is a nationally and internationally recognised research aquarium facility for tropical marine organisms in which scientists conduct cutting-edge research not previously possible. We are seeking a highly talented individual to provide a high level of administrative support to both the Director and the National Facility. You will have an important role in supporting the development, administration and implementation of policies, systems, and procedures for the National Facility grant program, including coordinating the application process for merit-based access to the facility, assisting in meeting arrangements and acting as first point of contact for applicants.
Drawing on your extensive administrative expertise, you will be responsible for providing a broad range of administrative and secretariat support to the director, governance committees and the facility to achieve the objectives of SeaSim, whilst ensuring compliance with government and regulatory requirements. You can expect to be liaising with members, preparing agendas, coordinating briefing papers, taking minutes and assisting with travel arrangements. You will be integral in ensuring information is available and up to date for the National Facility through the management of a SharePoint site, as well as ensuring comprehensive data management and accurate reporting of key performance indicators (KPIs) by compiling annual reports. This is a broad role which also leads a small team of support staff to deliver effective and efficient administrative support.
About you
An excellent opportunity for an experienced administrator/coordinator, who is resourceful and adept at managing a high volume of tasks for multiple people in busy and dynamic environment. You will have extensive office-based operational and administration experience, supported by your tertiary qualifications in a Business administrative discipline or equivalent experience. Our ideal candidate will have:
- Exceptional leadership, supervisory and organisational skills to manage competing priorities, thrive in a fast-paced environment and consistently deliver to deadlines;
- Experience providing exceptional administrative and secretariat support to senior managers or committees, including calendar, travel and meeting management;
- Well-developed written communication and interpersonal skills, able to build credibility and rapport quickly with AIMS staff and clients to enable the development and maintenance of close, sustainable client working relationships;
- Proactiveness in identifying problems and solutions to solve problems, providing expert input to guide decisions of others; and
- Experience in Microsoft suite applications, you’ll be confident using these systems to support your daily coordination and administrative support.
Apply now and join a world leading organisation with attractive working conditions. In line with our Enterprise Agreement, the successful candidate will be rewarded with:
- AIMS AOF Level 4 salary ($97,503 to $110,957 per annum) plus 15.4% superannuation
- Full-time, 2 ½ year Fixed Term opportunity to 30 June 2028
- Located in Townsville (Qld)
- 9-day fortnight, enjoy a long weekend each fortnight
- Flexible Work Arrangements considered including hybrid working (where suitable)
- Generous and supportive leave entitlements
- Access to Commuter car fleet arrangements to travel to site (in Townsville only)
- Salary Sacrifice opportunities
- Access to Fitness Passport program, offering discounted membership to selected gyms
- Employee Assistance Program
Discover more about Working at AIMS | AIMS.
Please note:
Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies.
Next step:
Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download below. If, after reviewing the position description, which is included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we would be very interested in hearing from you.
Further information on the application process and tips for addressing Selection Criteria is available in our website Recruitment process | AIMS.
Submitting your application:
Please ensure that you have your completed documents (selection criteria responses, resume and cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via the "apply now" button below.
Position enquiries can be directed to Craig Humphrey, National Sea Simulator Director at c.humphrey@aims.gov.au. Applications must be made through our website per above.
Applications close: SUNDAY, 01 FEBRUARY 2026 (11.45PM, AEST).
Attachments:
- 21541 NSS Business Support Coordinator CIP.pdf