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Recruitment and Administration Officer
Australian Institute of Marine Science
Townsville, QLD, Australia
AUD 76,454-86,147 / year
Posted on Nov 19, 2025
About this exciting opportunity
We are seeking someone passionate about people and great service to join our People and Culture team for a 2-year fixed term opportunity. In this customer centric and fast-paced role, you will deliver a range of internal recruitment services and generalist HR administrative tasks to support our diverse and evolving customer needs. A typical day will include:
- Acting as first point of contact to internal and external enquiries (employees, managers and candidates), ensuring responsive and excellent service through prioritisation, escalation and resolution of enquiries.
- Creating advertising materials to attract candidates, using various sites, including undertaking candidate searches using recruitment platforms.
- Administering a range of recruitment activities including shortlisting candidates, scheduling interviews, generating letters of offer, facilitating labour hire arrangements and employee onboarding.
- Partnering with hiring managers on their recruiting needs, giving advice and guidance on best practice end to end recruitment activities and processes.
- Maintaining employee record databases (HRIS, ECM and e-recruitment), ensuring accurate transactions, documentation and supporting approvals.
- Performing generalist HR administration tasks including updates to position and employee details, offboarding task facilitation, records keeping, position description review and assessment, and shared inbox management.
About you
We are looking for someone with proven experience in fast-paced administrative roles that deliver high levels of customer and candidate satisfaction. Experience delivering end-to-end recruitment processes or services would be highly advantageous, but not essential to your success in this role. You will have the capabilities to deliver a broad range of recruitment/HR administrative activities and display an ability to focus on solutions and remain calm under pressure. Our ideal candidate will have:
- Experience working in a fast-paced environment with conflicting priorities, with excellent attention to detail, organisational, and problem-solving skills.
- Well-developed interpersonal skills, with the ability to build credibility and rapport quickly with AIMS staff and candidates, and negotiate and influence outcomes.
- An ability to maintain a high level of confidentiality and discretion, and self-manage to meet deadlines.
- Capability to work well independently and as part of a wider team, with a passion to learn and develop.
- Highly proficient using Microsoft 365 suite and systems to support your work. Experience with HRIS systems such as TechOne and/or e-recruitment systems would be advantageous.
Apply now and join a world leading organisation with attractive working conditions. In line with our Enterprise Agreement, the successful candidate will be rewarded with:
- AIMS AOF Level 3 (3.1-3.5) salary ($76,454 to $86,147 per annum) plus 15.4% superannuation
- Full-time, 2-year Fixed Term opportunity
- Located in Townsville (Qld)
- 9-day fortnight, enjoy a long weekend each fortnight
- Flexible Work Arrangements considered including hybrid working (where suitable)
- Generous and supportive leave entitlements
- Access to Commuter car fleet arrangements to travel to site (in Townsville only)
- Salary Sacrifice opportunities
- Access to Fitness Passport program, offering discounted membership to selected gyms
- Employee Assistance Program
Discover more about Working at AIMS | AIMS.
Please note:
Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies.
Next step:
Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download below. If, after reviewing the position description, which is included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we would be very interested in hearing from you.
Further information on the application process and tips are available on our website Recruitment process | AIMS.
Submitting your application:
Please ensure that you have your completed documents (resume and cover letter outlining skills and experience relevant to selection criteria) ready to attach to your online application form via our e-recruitment system which can be accessed via the "apply now" button below.
Position enquiries can be directed to Alanna McGlinchey, Recruitment Team Lead at a.mcglinchey@aims.gov.au. Applications must be made through our website per above.
Applications close: MONDAY, 01 DECEMBER 2025 (11.45PM, AEST).
Attachments:
- 22007 Candidate Information Pack.pdf