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Office Coordinator
Archipelago
Administration
USD 40k-42k / year
Posted 6+ months ago
Office Coordinator
Do you like to wear jeans to the office almost every day? Have fun at work? Help plan staff events and participate in community events? Are you passionate about our environment and sustainability?
This is the Ideal entry level office administrative position in a multi-faceted company committed to our shared ocean resources through fisheries management and marine environment services.
WHAT ARE WE ALL ABOUT?
Archipelago has been around for over 40 years and is at the forefront of monitoring solutions for fisheries around the world. We create and deploy technology for electronic monitoring of commercial fishing vessels, employ dockside observers to collect data, and report back to our clients using these tools. This data helps manage global fisheries and ensure sustainability for generations to come. We also perform a variety of marine environmental services to help protect habitats, support eco-friendly planning and safeguard sustainable development.
Our head office sits right on the water in Victoria (Esquimalt), British Columbia and we have offices in Alaska, Oregon, Australia, and in port cities up and down the British Columbia coast.
WHAT WILL YOU DO EVERY DAY AS AN OFFICE COORDINATOR?
You will support the administrative needs of all our departments and our executive leadership team. As well, you will be the face of Archipelago when our clients come to the door or call us on the phone. Here are some everyday tasks for the office coordinator role:
- Front desk/telephone reception: incoming and outgoing correspondence with clients.
- Responsible for general shipping and receiving, office supply purchasing and inventory, and communications systems.
- Assist with travel and event/meeting coordination for staff and the office.
- Finance and administration support; processing payments, assisting with invoicing, passing the daily deposits to the finance dept.
- Support facilities maintenance.
- Human Resources support; preparing correspondence, processing confidential information, supporting the job posting process.
- The position is a 37.5-hour work week – Monday to Friday, 8:30-4:30.
WHAT DO WE OFFER?
- Group Benefits Program (Health & Dental)
- Health Spending Account
- A commitment to sustainability and the environment within all our operations
- Staff Deck Days (Overlooking the Inner Harbour)
- Staff Parties and Events
- Ocean Front Building with close proximity to transit and bike paths
- Free Parking
WHAT DO YOU OFFER?
- A fun and outgoing personality
- An efficient and positive approach to your work
- Outrageous organizational skills
- An attention to detail so strong that your friends make fun of you
- The ability to learn quickly
- A willingness to accept change (while still smiling)
- A creative approach to everything you do
- Confidence to bring new ideas to the table
- Strong computer skills (Microsoft Office 365 primarily)
BENEFICIAL EXPERIENCE
- Office Admin experience
- Accounting or bookkeeping experience
- Knowledge of Microsoft Office 365 “Business Central”
Archipelago works to provide an inclusive, fair, and equitable working environment for staff of all backgrounds. Regardless of your race, religion, sex, gender identity or expression, sexual orientation, nation of origin, disability or age; if you share our values surrounding the careful management of our ocean resources, we welcome your unique contributions and perspectives.
WHAT ELSE?
The anticipated starting salary range for this role is $40,000 to $42,000 annually, based on a 37.5-hour work week.