Ocean Job Board

0

Organizations

0

Jobs

We created the Ocean Job Board to facilitate access to job postings in the marine community.

The board links directly to the career pages of ocean organizations and updates when jobs are posted or taken down. It's free to use, and all applications go directly to the hiring organization.

Please also check out the ocean job boards run by these organizations: Seven Seas Media, Ocean Careers, WiseOceans, American Fisheries Society, Marine Conservation Institute, Nature Tech and ClimateBase.

Posting a job is free. To add or remove your organization or ask a question, please email us at jobboard@schmidtmarine.org.

Disclaimer: Schmidt Marine does not investigate the practices or validity of any organization or posting on this site. These links are provided as a free offering and do not constitute an endorsement from, or relationship with, Schmidt Marine. Schmidt Marine does not have any obligation to screen any of the listings or to include any listings in its search results, and it may exclude or remove any listing for any or no reason. This site and all materials are provided “as is” with no warranties, express or implied, and you agree that under no circumstances shall Schmidt Marine or its affiliates be liable for your use of or reliance on any information provided on this site or otherwise.

Event Services Coordinator

Aquarium of the Bay

Administration

Posted on Nov 4, 2026

The Event Services Coordinator is responsible for client relations and coordination, consistently collaborating with all Sales & Events teams, event leads, vendor relations, permits and any others in positions deemed necessary to successfully produce stellar events that ‘wow’ our clients. The Events Services Coordinator successfully manages, tracks and supports a high volume of events at all Bay.org facilities and completes Staffing Requests, Events Advisory documentation and handover from the sales team of all event-related information in a complete and timely manner.

This position reports to the Director of Tourism and Event Services.

PRIMARY DUTIES, RESPONSIBILITIES, AND ESSENTIAL FUNCTIONS:

Operate in alignment with the company’s essence of elevating spirits and creating meaningful relationships through authentic interactions
Create the Staffing Request, Event Advisory documents, all permits, provides excellent and complete event production and coordination
- Liaison and communication with Sales & Events teams and all departments involved with event
- Nurture client relationships through the event and beyond
Consistently meet or exceed standards that ensure consistent, high quality and complete all documents, and logistics for events
Develop and maintain excellent client relations while coordinating all details associated with each event
Ensure complete and timely hand-over of all event related information from the Events team, provide all departments with adequate lead time for non- standard or long lead time requests/client needs
Attend weekly Sales & Events meetings prepared with all relevant information and questions answered
Ensure events start on time, and strike is completed in a timely manner
Create and update rental orders, create menus and diagrams as well as Run of Show is completed and distributed to all parties before event
Review, update and implement SOPs and Service standards
Day of event management, working with the client and supervising all related staff functions
Support off-site events as needed
Work weekends and holidays as needed
Perform any other duties requested by Director

Full job description – Event Services Coordinator, click here.

See more open positions at Aquarium of the Bay