Ocean Job Board
0
Organizations
0
Jobs
Institutional Advancement Associate
American Rivers
USD 49,160-60,083 / year
Posted on Aug 12, 2025
JOB TITLE: Institutional Advancement Associate
POSITION CLASSIFACTION: Associate
SALARY BAND: B
REPORTS TO: Vice President of Institutional Advancement
LOCATION: Remote or hybrid if in metro DC area
ABOUT AMERICAN RIVERS
American Rivers is championing a national effort to protect and restore all rivers, from remote mountain streams to urban waterways. Healthy rivers provide people and nature with clean, abundant water and natural habitat. For 50 years, American Rivers staff, supporters, and partners have shared a common belief: Life Depends on Rivers℠. The beauty of rivers is that they connect all people and communities – including within our organization. The life experiences, knowledge, innovation, and talent that different people bring to our work provides perspectives, experiences, and competencies which are critical to our effectiveness in protecting wild rivers, restoring damaged rivers, and conserving clean water for people and nature.
JOB SUMMARY
The Institutional Advancement Associate collaborates with the Institutional Advancement team and conservation staff to achieve the organization’s fundraising goals and helps to foster a culture of philanthropy within the organization. The Institutional Advancement Associate manages all team processes, such as deadline tracking, creation of templates for reports and proposals, CRM data entry and management, file management, updating commonly referenced documents, grant processing, maintaining and updating SOPs, supporting proposal and report development including proposal kick-off meetings, helping with donor research, and other duties as needed. The incumbent will support a team of grants officers working on foundation, corporate, and government grants, and collaborate with other teams across the organization to maximize efficiencies.
PRINCIPAL RESPONSIBILITIES:
- Provide administrative support to the Institutional Advancement team by managing all departmental administrative processes, such as processing grants, tracking deadlines, drafting acknowledgements, conducting prospect research, copy-editing documents, creating templates for reports and proposals, managing donor database (ROI Solutions), and scheduling meetings.
- Track departmental deadlines for all fundraisers and proactively identify upcoming deadlines.
- Utilize and streamline current processes to share grant proposal and reporting requirements and submission dates with Finance and Administration and Conservation staff.
- Collaborate with Finance and Administration staff to track incoming grant payments to American Rivers via check and Electronic Funds Transfer, notify team upon receipt, and record in CRM.
- Manage data integrity of donor database by processing gifts in coordination with Development Operations and Finance and Administration, running reports, and updating donor records and cultivation tasks.
- Lead Institutional Advancement team processes and procedures around database management, gift receipt processing, coordination with broader Advancement Department, preparation of donor briefings, donor stewardship and cultivation deadlines, and other tasks as needed.
- Provide administrative support for grant applications and reports as needed, such as collecting required attachments and organization information.
- Manage and complete special projects and other duties as assigned.
MINIMUM QUALIFICATIONS
- At least three years of relevant work experience, preferably in nonprofit fundraising, OR bachelor’s degree and at least three years of relevant experience.
- Strong written and verbal communications skills.
- Desire to learn and grow as a development professional.
- Experience with proposal writing and grant management.
- Experience using CRM software in a non-profit setting.
- Experience using project management software, especially to improve and refine current processes.
- Highly organized with strong follow-through and ability to meet deadlines.
- Excellent interpersonal skills and customer service orientation.
- Demonstrated attention to detail and organizational skills.
- Proactive and self-motivated, can independently manage assignments, as well as take the initiative in making suggestions and assisting others with projects.
- Proficiency in Microsoft Office applications and virtual platforms, such as Zoom.
- Prefer a candidate with some knowledge of and interest in conservation issues.
- Personal commitment to American Rivers’ mission and core values.
Candidates who are unsure if they meet all minimum qualifications or who have transferrable skills and experience beyond the conservation sector are encouraged to apply.
LOCATION
Remote or hybrid if in metro DC area
COMPENSATION
American Rivers offers marketable compensation that reflects the qualifications and experience of the selected candidate. The salary range for this position is $49,160 - $60,083 annually, depending on experience and qualifications. We provide a comprehensive Total Rewards package to our full-time, regular employees, including:
- Health and Wellness: Medical, dental, vision, long-term and short-term disability, and life insurance.
- Financial Security: After one year of service, American Rivers begins contributing a 3% employer contribution. There is no vesting schedule for employer contributions as employees are 100% vested upon participation.
- Time Off: Four weeks of paid leave, eleven paid holidays, three floating holidays, and sick leave.
At American Rivers, we are committed to supporting our employee’s well-being, professional growth, and financial security, ensuring they can thrive both at work and in life.
COMMUNITY AND OPPORTUNITY
- At American Rivers, our core values drive everything we do – we Lead with Collaboration and Trust, Infuse Equity and Justice, Deliver Results, and Ensure Staff and Volunteers Thrive. We are committed to fostering a workplace where employees feel valued, supported, and empowered to make a difference.
- Our culture prioritizes work-life thriving through Focus Fridays (no internal meetings), professional development opportunities, a home office stipend and our comprehensive leave policies, including sabbatical leave (every seven years) and paid parental leave (six weeks w/ one year of service).
- We also ensure leadership stays connected to staff needs through an internal advisory group, fostering open communication and continuous improvement.
- At American Rivers, our people are our strength, and we are dedicated to building a thriving, inclusive workplace where everyone can grow and contribute to our mission.
American Rivers is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request reasonable accommodation, please contact the Human Resources department at 202-243-7040 or recruitment@americanrivers.org. Please note that one week’s advance notice is preferred.
Applicant must be legally allowed to work as an employee in the United States. American Rivers is an Equal Opportunity Employer.
Candidates of all personal and professional backgrounds are encouraged to apply.