Ocean Job Board
0
Organizations
0
Jobs
California Finance and Administrative Assistant
American Rivers
Administration, Accounting & Finance
Nevada City, CA, USA
USD 25-28 / hour
Posted on May 17, 2025
TITLE: California Finance and Administration Assistant
CLASSIFICATION: Assistant
WAGE CATEGORY: Non-exempt
DEPARTMENT: Conservation
REPORTS TO: Director of California Finance and Administration
LOCATION: Nevada City, CA or within 50 miles of Nevada City
About American Rivers American Rivers is championing a national effort to protect and restore all rivers, from remote mountain streams to urban waterways. Healthy rivers provide people and nature with clean, abundant water and natural habitat. For 50 years, American Rivers staff, supporters, and partners have shared a common belief: Life Depends on Rivers℠.
The beauty of rivers is that they connect all people and communities – including within our organization. The life experiences, knowledge, innovation, and talent that different people bring to our work provides perspectives, experiences, and competencies which are critical to our effectiveness in protecting wild rivers, restoring damaged rivers, and conserving clean water for people and nature.
JOB SUMMARY:
The Finance Administrative Assistant position blends standard administrative duties with key finance-related responsibilities. This role provides essential support to the grant/project team, ensuring seamless administrative operations while assisting the Finance Director with tracking and ensuring compliance of grant funds. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to work independently and as part of a team.
PRINCIPAL RESPONSIBILITIES:
Administrative Support:
• Manage the general operations of the NC office located at 120 Union Street.
• Manage calendars and schedule meetings for grant/project team members.
• Respond to emails and handle general inquiries.
• Maintain filing systems for grant documents, including electronic and paper records.
• Prepare and distribute grant-related correspondence.
• Coordinate travel arrangements for grant-related activities (if requested)
• Assist with the preparation of presentations and reports (if requested).
Grant Management Accounting:
• Assist in monitoring grant budgets and tracking expenditures against allocated funds.
• Support the input of grant financial data into designated databases, ensuring accuracy.
• Help review invoices and expense reports for compliance with grant guidelines.
• Contribute to preparing financial reports for grantors, including budget status updates.
• Assist in reconciling grant accounts and identifying any discrepancies.
• Provide support with grant closeout procedures, including final reporting and documentation.
• Coordinate with program staff to ensure proper allocation of grant funds. Compliance and Reporting:
• Stay updated on grant compliance regulations and reporting requirements.
• Ensure all grant activities adhere to funding agency guidelines.
• Assist in preparing and submitting required grant reports on a timely basis.
• Help maintain a system for tracking grant deadlines and deliverables.
MINIMUM QUALIFICATIONS
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with grant management software or databases (Sage Intacct preferred)
• Basic accounting knowledge and understanding of financial reporting
• Excellent organizational skills with attention to detail
• Strong communication and interpersonal skills to interact with internal and external stakeholders
• Ability to work independently and as part of a team
Candidates who are unsure if they meet all minimum qualifications or who have transferrable skills and experience beyond the conservation sector are encouraged to apply.
LOCATION Nevada City, CA or within 50 miles of Nevada City
COMPENSATION
American Rivers offers marketable compensation that reflects the qualifications and experience of the selected candidate. The salary range for this position is $25-28/hour, annually, depending on experience and qualifications. We provide a comprehensive Total Rewards package to our full-time, regular employees, including:
• Health and Wellness: Medical, dental, vision, long-term and short-term disability, and life insurance. • Financial Security: After one year of service, American Rivers begins contributing a 3% employer contribution. There is no vesting schedule for employer contributions as employees are 100% vested upon participation.
• Time Off: Four weeks of paid leave, eleven paid holidays, three floating holidays, and sick leave.
At American Rivers, we are committed to supporting our employee’s well-being, professional growth, and financial security, ensuring they can thrive both at work and in life.
COMMUNITY AND OPPORTUNITY
At American Rivers, our core values drive everything we do - we Lead with Collaboration and Trust, Infuse Equity and Justice, Deliver Results, and Ensure Staff and Volunteers Thrive. We are committed to fostering a workplace where employees feel valued, supported, and empowered to make a difference.
Our culture prioritizes work-life thriving through Focus Fridays (no internal meetings), professional development opportunities, a home office stipend and our comprehensive leave policies, including sabbatical leave (every seven years) and paid parental leave (six weeks w/ one year of service).
We also ensure leadership stays connected to staff needs through an internal advisory group, fostering open communication and continuous improvement.
At American Rivers, our people are our strength, and we are dedicated to building a thriving, inclusive workplace where everyone can grow and contribute to our mission.
American Rivers is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request reasonable accommodation, please contact the Human Resources department at 202-243-7040 or recruitment@americanrivers.org. Please note that one week’s advance notice is preferred.
Applicant must be legally allowed to work as an employee in the United States. American Rivers is an Equal Opportunity Employer.
Candidates of all personal and professional backgrounds are encouraged to apply.