Recruiting and HR Coordinator YEAR ROUND!

Allen Marine

Allen Marine

People & HR
Posted on Tuesday, May 7, 2024

Summary Responsible for facilitating the recruiting and hiring processes across all Allen Marine & affiliated companies. This position will work with hiring authorities and supervisors to assist with the consistent recruiting and hiring needs of the organization especially during the company’s peak seasons. Assists with critical full-time and long-term seasonal openings as required. Assists with onboarding and other administrative functions of the HR department.

Essential Duties & Responsibilities

  • Assist with interview schedules, background checks, and sourcing candidates.
  • Conduct initial resume and phone screening.
  • Monitor open position spreadsheets and especially critical hire lists to assist hiring teams with recruiting employee resource needs.
  • Work with hiring teams to expand candidate pools by maximizing online recruiting. Be creative in securing new sources of candidates and expanding geographical scope to increase recruiting success.
  • Work with recruiting teams to assist them with learning recruitment management systems and other recruiting, hiring, and onboarding software as needed. System knowledge and training will also include the company’s Human Resources database system (ADP) and the new employee onboarding workflow.
  • Travel outside of assigned work location will be periodically required to perform job duties. Ability to travel for offsite recruiting campaigns in state and out of state as needed.
  • Special projects as assigned related to Recruiting/Hiring as well as additional Human Resources projects may be assigned as required by the business.
  • Onsite assistance with I-9s and onboarding during critical seasonal training periods.
  • Contribute to the development of HR objectives and systems, creating metrics, queries and standard reports for ongoing company needs.
  • Support onboarding, new hire orientation and manage HR information systems data for accuracy and compliance.
  • Assist in the communication, interpretation and maintenance of the employee handbook, directory and organizational chart.
  • Assist the Housing Coordinator and Director of Employee Experience as needed.
  • Other duties as assigned.

Minimum Qualifications

  • 1 year of HR experience in any field or a degree in Human Resources.
  • Commitment to delivering excellent internal and external customer service and fostering a diverse, equitable and inclusive work environment.

Preferred Qualifications

  • Experience in tourism, travel, maritime or other seasonal industries.
  • Broad knowledge of Human Resources functions and processes.

Traits and Characteristics

  • Ability to work unsupervised while demonstrating leadership skills in a team environment.
  • Adaptive to learning new skills and knowledge.
  • Adaptive to changes in a progressive work environment.
  • Excellent communication skills and a team-player attitude.
  • Great foresight and problem-solving skills.
  • Must be honest, courteous, and reliable and maintain a clean, well-groomed appearance.
  • Positive, personable, and professional demeanor.
  • Strong commitment to safety.
  • Strong conflict resolution skills and ability to work within a diverse workforce.
  • Strong record of being organized, dependable and punctual.

Work Environment

  • Ability to work flexible schedule to include weekends and holidays.
  • Must adhere to Allen Marine, Inc., & Affiliated Companies United States Coast Guard Consortium Drug & Alcohol Policies & Procedures.
  • Office environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment and requires the ability to operate standard office equipment and lift up to 15 pounds.