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Grants Coordinator
11th Hour Racing
Administration
California, USA · Remote
Posted on Oct 31, 2025
We’re agog. That’s not just our name. It’s how we feel about a whole new form of communication that is quickly emerging. Agog: The Immersive Media Institute is helping creators and nonprofit leaders harness the power of extended reality (XR) technologies, like virtual reality and augmented reality, to open new avenues for empathy, understanding, and activism.
We believe these new tools can help put humanity on a trajectory to a better future. Our initial areas of focus include social justice and equity; high-impact storytelling; research, education, and outreach; and policy and ethics. Founded by Wendy Schmidt and Chip Giller and guided by an accomplished advisory board, Agog is poised for big impact as an ecosystem builder across the XR industry, the nonprofit sector, philanthropy, academia, and beyond.
Grants Coordinator Full time US-based remote role
Do you thrive on detail, organization, and creating systems that make teams run seamlessly?
Agog, a groundbreaking nonprofit organization at the intersection of technology, communications, and social impact, is seeking a Grants Coordinator to strengthen operations and help scale our innovative grantmaking program.
This role is ideal for someone who is passionate about impact and equity, thrives in a fast-paced environment, and enjoys creating order, clarity, and smooth processes that allow a team to do its best work.
Responsibilities
Reporting to the Programs Manager, the Grants Coordinator will focus on ensuring the grantmaking program runs smoothly and efficiently by supporting systems, operations, and grantee communications while also contributing to pipeline development and community-building.
Grant Operations & Systems Responsibilities include:
- Manage the grant inbox, triaging communications and ensuring timely responses.
- Maintain organized grant folders, documentation, and tracking systems.
- Update Salesforce, Asana, and other internal platforms to ensure accurate records and deadline reminders.
- Create and refine templates, trackers, and workflows that streamline grantmaking.
- Ensure data consistency, compliance, and documentation across all tools.
Pipeline & Process Support Responsibilities include:
- Help source new pipeline opportunities through research and network outreach, especially with creators and organizations from underrepresented communities.
- Review nominations and proposals for alignment with Agog’s focus areas, surfacing insights and recommendations to the Program Manager.
- Support the nomination and application processes by scheduling, gathering information, and ensuring readiness of materials.
- Track proposal stages, deadlines, and follow-ups.
- Coordinate logistics for grant review meetings, ensuring agendas, documentation, and notes are prepared.
Community & Grantee Engagement Responsibilities include:
- Support grantee onboarding with resources, scheduling, and tracking requirements.
- Support Agog’s engagement with grantees via Discord and other platforms by answering questions, providing and soliciting updates, and maintaining a welcoming presence.
- Track touchpoints and surface insights to the Program Manager to inform program strategy.
- Help connect grantees with each other to share learning, collaboration, and inspiration.
- Surface and share relevant opportunities (other grants, festivals, labs, or capacity-building programs) with grantees
Equity & Inclusion
- Bring an inclusive mindset to all interactions, ensuring equitable access and respect for diverse grantees and communities.
Qualifications - The ideal candidate will have:
- Experience in grants management, operations, community engagement, or database management.
- Proven skills in organization, detail management, and systems thinking.
- Strong written communication skills.
- Comfort using tools like Salesforce, Asana, and Google Workspace (or the ability to learn quickly).
- Experience or interest in community platforms (Discord, Slack, etc.).
- Solutions-oriented and proactive mindset: someone who identifies inefficiencies and creates fixes.
- Passion for impact, social justice, and inclusive practices.
This is a non-exempt position.
We are an equal-opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.