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Contracts Officer
World Fish
This job is no longer accepting applications
See open jobs at World Fish.See open jobs similar to "Contracts Officer" Schmidt Marine.Administration
batu maung, bayan lepas, penang, malaysia
Posted on Friday, August 2, 2024
About WorldFish
“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”
About the Position
The Contracts Officer is responsible to implement efficient and accurate consultancy contract administration in accordance with organizational directives and procedures to achieve timely delivery of obligations to agreed standards.
The successful candidate will:
- Prepare, process and track consultancy contracts and ensure that issuance and extensions/amendments are in compliance with the applicable policies and documentation-management processes.
- Keep relevant stakeholders informed and up to date on consultancy processes and procedures, answering questions and advising project leaders to ensure high quality client service.
- Liaise with other support services to ensure an efficient process for the initiation and progress of consultancy contracts, in particular with, Finance Department to ensure due payments are initiated, timely executed and received.
- To ensure that the HR team conducts competitive selection process and consultancy roster expansion serving as a liaison with consultancy candidates to ensure selection, negotiations and amendments are completed in a timely manner.
- Create consultant ID, maintain records/database of consultancy contracts, ensuring access to appropriate stakeholders and report on the discrepancies. This is inclusive of a Register of Consultants, which includes feedback from the relevant supervisors on the quality of output, performance, etc.; integrating performance feedback and updating the Consultancy Roster as it develops.
- Raise issues with appropriate stakeholders as needed and resolve problems promptly keeping relevant parties informed.
- Provide regular update to OCS dashboard requirement and able to work independently to generate all OCS reports relating to consultancy contracts update.
- Contribute knowledge to broader HR/ WorldFish issues as they relate to procurement of consultancy services.
- Collect consultant evaluation form from project leader and update/track in consultancy roster/ERP and work with HR to provide input to build consultants profile into our WorldFish internal system
- Communicate and train WorldFish staff to keep them informed of relevant processes and procedures updates via effective communications channels.
This job is no longer accepting applications
See open jobs at World Fish.See open jobs similar to "Contracts Officer" Schmidt Marine.